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<p class="MsoNormal"><span style="color:#1F497D">Dear Pansophy team <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Could you please update the permissions In Docushare to align to the interim changes described below
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">In particular I will need permissions for NCR, and CAPA , in order to update Procedures, registers and records where needed
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">For now it would likely be best to leave the permissions for Jacob unchanged until such time as there is a permanent replacement – we may need his help from time to time
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D">Thanks Anne <o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> E. Anne McEwen <br>
<b>Sent:</b> Wednesday, April 26, 2023 11:47 AM<br>
<b>To:</b> John Fischer <fischer@jlab.org>; Kirk Davis <kdavis@jlab.org>; Philip Denny <denny@JLAB.ORG>; Ed Daly <edaly@JLAB.ORG>; Naeem Huque <huque@JLAB.ORG>; Larry King <king@jlab.org>; Valerie Bookwalter <bookwalt@jlab.org>; Megan McDonald <megan@JLAB.ORG>;
Micheal Drury (drury@jlab.org) <drury@jlab.org>; Tiffany Ganey <ganey@jlab.org>; Ashley Mitchell <ashleya@JLAB.ORG>; Christiana Wilson <grenoble@jlab.org>; Adam Grabowski <adamg@jlab.org><br>
<b>Cc:</b> Tony Reilly <areilly@jlab.org>; Jacob Harris <jharris@jlab.org>; Tom Powers <powers@jlab.org>; Roger Ruber <ruber@jlab.org>; Daniel Gautier <gautier@jlab.org>; Zeynep Ceribasi <ceribasi@jlab.org><br>
<b>Subject:</b> Transitions - SRFOPS Quality<o:p></o:p></p>
</div>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:8.0pt;line-height:105%">Dear Process Owners & Work Center Leads,<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:8.0pt;line-height:105%">As you may know Jacob Harris has accepted a new position here at JLAB, reporting to Allison Lung. He will continue to remain involved in activities associated with our pending ISO certification,
however the balance of his responsibilities will be handed off by April 30, 2023.<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:8.0pt;line-height:105%">We continue to actively search for a replacement Quality Engineer. In the meantime, here are a few changes for you to be aware of.<o:p></o:p></p>
<p class="MsoNormalCxSpMiddle" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:.25in;mso-add-space:auto;text-indent:-.25in;line-height:105%;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Valerie Bookwalter will become the new Process Owner for Documentation. This change will be permanent, procedures are already being routed for approval that will reflect this change. Please continue to support Valerie and her
team through this transition – and thank you Valerie for taking on this new challenge!<o:p></o:p></p>
<p class="MsoNormalCxSpMiddle" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:.75in;mso-add-space:auto;line-height:105%">
<o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:8.0pt;line-height:105%">Other interim changes to responsibilities in our QMS to bridge until our new Quality Engineer is hired as follows. These interim actions will be effective Monday, May 1<sup>st</sup>.<o:p></o:p></p>
<p class="MsoNormalCxSpMiddle" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:.25in;mso-add-space:auto;text-indent:-.25in;line-height:105%;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Ashley Mitchell will be the interim process owner for Internal Audit. Please continue to support Ashley in this very important process – Special Thanks to Ashley for agreeing to take this on!<o:p></o:p></p>
<p class="MsoNormalCxSpMiddle" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:.25in;mso-add-space:auto;text-indent:-.25in;line-height:105%;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>In the interim, Project Coordinators will manage project related topics. Jacob will be organizing a meeting to review how to access reports in Pansophy for the Project Coordinators. Anne will support where needed.
<o:p></o:p></p>
<p class="MsoNormalCxSpMiddle" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:.75in;mso-add-space:auto;text-indent:-.25in;line-height:105%;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Data deliverables prior to shipping.<o:p></o:p></p>
<p class="MsoNormalCxSpMiddle" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:1.25in;mso-add-space:auto;text-indent:-.25in;line-height:105%;mso-list:l0 level3 lfo2">
<![if !supportLists]><span style="font-family:Wingdings"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Acceptance Criteria Reports<o:p></o:p></p>
<p class="MsoNormalCxSpMiddle" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:1.25in;mso-add-space:auto;text-indent:-.25in;line-height:105%;mso-list:l0 level3 lfo2">
<![if !supportLists]><span style="font-family:Wingdings"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Pressure System Forms<o:p></o:p></p>
<p class="MsoNormalCxSpMiddle" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:1.25in;mso-add-space:auto;text-indent:-.25in;line-height:105%;mso-list:l0 level3 lfo2">
<![if !supportLists]><span style="font-family:Wingdings"><span style="mso-list:Ignore">§<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Other data, e.g. sensors, ASME Report, alignment data…etc.<o:p></o:p></p>
<p class="MsoNormalCxSpMiddle" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:.75in;mso-add-space:auto;text-indent:-.25in;line-height:105%;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Final shipping documents review meetings for SNSPPU and L2HE,<o:p></o:p></p>
<p class="MsoNormalCxSpMiddle" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:.75in;mso-add-space:auto;text-indent:-.25in;line-height:105%;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Meeting reports for NCRs, Travelers, and project-specific CAPAs.<o:p></o:p></p>
<p class="MsoNormalCxSpMiddle" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:.25in;mso-add-space:auto;text-indent:-.25in;line-height:105%;mso-list:l0 level1 lfo2">
<![if !supportLists]><span style="font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>All other activities will transfer to Anne until such time as new Quality Engineer is hired.<o:p></o:p></p>
<p class="MsoNormalCxSpMiddle" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:.75in;mso-add-space:auto;text-indent:-.25in;line-height:105%;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Process Owner for CAPA and NCRs<o:p></o:p></p>
<p class="MsoNormalCxSpMiddle" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:.75in;mso-add-space:auto;text-indent:-.25in;line-height:105%;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Monthly Quality Board or Quality Review Meeting<o:p></o:p></p>
<p class="MsoNormalCxSpMiddle" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:.75in;mso-add-space:auto;text-indent:-.25in;line-height:105%;mso-list:l0 level2 lfo2">
<![if !supportLists]><span style="font-family:"Courier New""><span style="mso-list:Ignore">o<span style="font:7.0pt "Times New Roman"">
</span></span></span><![endif]>Management Review+<o:p></o:p></p>
<p class="MsoNormalCxSpMiddle" style="mso-margin-top-alt:0in;margin-right:0in;margin-bottom:8.0pt;margin-left:.75in;mso-add-space:auto;line-height:105%">
<o:p> </o:p></p>
<p class="MsoNormal" style="margin-bottom:8.0pt;line-height:105%">Special thanks to Jacob during these last 3 years, we have made great progress toward our goal of ISO Certification !
<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:8.0pt;line-height:105%">Thank you to everyone for your support during this transition, please feel free to forward this note to anyone we may have missed.<o:p></o:p></p>
<p class="MsoNormal" style="margin-bottom:8.0pt;line-height:105%">Best wishes <o:p>
</o:p></p>
<p class="MsoNormal" style="margin-bottom:8.0pt;line-height:105%">Tony and Anne <o:p>
</o:p></p>
<p class="MsoNormal" style="margin-bottom:8.0pt;line-height:105%">PS – there is a photo mat in Anne’s office where if you would like to offer Jacob best wishes in his new position, please come by (the photo will be inserted at a later date)
<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><b><span style="font-size:12.0pt">_______________________________________________________________________________<o:p></o:p></span></b></p>
<p class="MsoNormal"><b>E. Anne McEwen <o:p></o:p></b></p>
<p class="MsoNormal"><span style="font-size:10.0pt">JSA / Jefferson Lab<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt">SRF Institute <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt">Newport News, VA 23606</span><span style="font-size:4.0pt"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt">Office: +1 (757) 269-5539<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:10.0pt">Email: <a href="mailto:mcewen@jlab.org">
<span style="color:blue">mcewen@jlab.org</span></a><o:p></o:p></span></p>
<p class="MsoNormal"><o:p> </o:p></p>
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