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<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Anne,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">I was sick all last week so I am just joining this party.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">There are 2 ways to look. The “Change History” which is what I see the snapshot of below.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><a href="https://jlabdoc.jlab.org/docushare/dsweb/ServicesLib/Document-254580/ChangeHistory">https://jlabdoc.jlab.org/docushare/dsweb/ServicesLib/Document-254580/ChangeHistory</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">And the “Version History” which shows the uploads.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">See this link:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><a href="https://jlabdoc.jlab.org/docushare/dsweb/ServicesLib/Document-254580/History">https://jlabdoc.jlab.org/docushare/dsweb/ServicesLib/Document-254580/History</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">There will be a new “template” coming that will have a tab for the Change Log.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">For now, definitely adding a “comment” when uploading a new file would be very helpful.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Perhaps adding initials and what changed, ex. VDB – updated instrument X.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">You can also add a tab, label it as “Change Log” and start putting changes there as well.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Hopefully the new template can be released soon.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">Valerie<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> E. Anne McEwen <mcewen@jlab.org>
<br>
<b>Sent:</b> Friday, November 3, 2023 4:47 PM<br>
<b>To:</b> Ashley Mitchell <ashleya@jlab.org>; Allen Samuels <samuels@jlab.org><br>
<b>Cc:</b> Valerie Bookwalter <bookwalt@jlab.org><br>
<b>Subject:</b> RE: Docushare question, how to look up previous versions <o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Hi Ashley –<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Yes I could see that they are looking at the register , although so far not making updates to the register from what I can tell <o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">What I noticed seemed to be missing were the numerous updates that I made leading up to the ISO Audit. I am guessing I may have been deleting the old version
and saving a new version rather than down loading and uploading (my fault) <o:p>
</o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Thanks again
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D">Anne
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Ashley Mitchell <<a href="mailto:ashleya@jlab.org">ashleya@jlab.org</a>>
<br>
<b>Sent:</b> Friday, November 3, 2023 3:05 PM<br>
<b>To:</b> E. Anne McEwen <<a href="mailto:mcewen@jlab.org">mcewen@jlab.org</a>>; Allen Samuels <<a href="mailto:samuels@jlab.org">samuels@jlab.org</a>><br>
<b>Cc:</b> Valerie Bookwalter <<a href="mailto:bookwalt@jlab.org">bookwalt@jlab.org</a>><br>
<b>Subject:</b> Re: Docushare question, how to look up previous versions <o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">I looked at the Change History and they have been accessing it.
<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">Valerie developed a new register template that will soon be implemented that includes a header and change log for similar situations where we want to see a record of changes.
<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black"><img border="0" width="1443" height="520" style="width:15.0333in;height:5.4166in" id="Picture_x0020_1" src="cid:image001.png@01DA1094.37AEAE90"></span><span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">- Ashley
<o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> Ashley Mitchell <<a href="mailto:ashleya@jlab.org">ashleya@jlab.org</a>><br>
<b>Sent:</b> Friday, November 3, 2023 3:01 PM<br>
<b>To:</b> E. Anne McEwen <<a href="mailto:mcewen@jlab.org">mcewen@jlab.org</a>>; Allen Samuels <<a href="mailto:samuels@jlab.org">samuels@jlab.org</a>><br>
<b>Cc:</b> Valerie Bookwalter <<a href="mailto:bookwalt@jlab.org">bookwalt@jlab.org</a>><br>
<b>Subject:</b> Re: Docushare question, how to look up previous versions </span><o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">Anne,
<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">The last time the PJS Calibration register was uploaded was 28-June-23. The owner is my name because Pansophy swapped all of Jacob's docs to me on 5-July.
<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black"><img border="0" width="1576" height="879" style="width:16.4166in;height:9.1583in" id="Picture_x0020_3" src="cid:image002.png@01DA1094.37AEAE90"></span><span style="font-family:"Calibri",sans-serif;color:black"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:"Calibri",sans-serif;color:black">- Ashley
<o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> E. Anne McEwen <<a href="mailto:mcewen@jlab.org">mcewen@jlab.org</a>><br>
<b>Sent:</b> Friday, November 3, 2023 2:36 PM<br>
<b>To:</b> Allen Samuels <<a href="mailto:samuels@jlab.org">samuels@jlab.org</a>><br>
<b>Cc:</b> Valerie Bookwalter <<a href="mailto:bookwalt@jlab.org">bookwalt@jlab.org</a>>; Ashley Mitchell <<a href="mailto:ashleya@jlab.org">ashleya@jlab.org</a>><br>
<b>Subject:</b> RE: Docushare question, how to look up previous versions </span><o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="xxmsonormal"><span style="color:#1F497D">Thanks Allen !</span><o:p></o:p></p>
<p class="xxmsonormal"><span style="color:#1F497D"> </span><o:p></o:p></p>
<p class="xxmsonormal"><span style="color:#1F497D">Anne </span><o:p></o:p></p>
<p class="xxmsonormal"><span style="color:#1F497D"> </span><o:p></o:p></p>
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<p class="xxmsonormal"><b>From:</b> Allen Samuels <<a href="mailto:samuels@jlab.org">samuels@jlab.org</a>>
<br>
<b>Sent:</b> Friday, November 3, 2023 2:00 PM<br>
<b>To:</b> E. Anne McEwen <<a href="mailto:mcewen@jlab.org">mcewen@jlab.org</a>><br>
<b>Cc:</b> Valerie Bookwalter <<a href="mailto:bookwalt@jlab.org">bookwalt@jlab.org</a>><br>
<b>Subject:</b> RE: Docushare question, how to look up previous versions <o:p></o:p></p>
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<p class="xxmsonormal"> <o:p></o:p></p>
<p class="xxmsonormal">Hi Anne,<o:p></o:p></p>
<p class="xxmsonormal"> <o:p></o:p></p>
<p class="xxmsonormal">You can see version history under the properties for the document. We do have a slideshow for basic docushare use which does touch on this; you can find it on the pansophy help page under training. The docushare properties page is gone
over on page 9.<o:p></o:p></p>
<p class="xxmsonormal"> <o:p></o:p></p>
<p class="xxmsonormal">Allen<o:p></o:p></p>
<p class="xxmsonormal"> <o:p></o:p></p>
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<p class="xxmsonormal"><b>From:</b> E. Anne McEwen <<a href="mailto:mcewen@jlab.org">mcewen@jlab.org</a>>
<br>
<b>Sent:</b> Friday, November 3, 2023 12:57 PM<br>
<b>To:</b> Allen Samuels <<a href="mailto:samuels@jlab.org">samuels@jlab.org</a>><br>
<b>Cc:</b> Valerie Bookwalter <<a href="mailto:bookwalt@jlab.org">bookwalt@jlab.org</a>><br>
<b>Subject:</b> Docushare question, how to look up previous versions <o:p></o:p></p>
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<p class="xxmsonormal"> <o:p></o:p></p>
<p class="xxmsonormal">Hi Allen <o:p></o:p></p>
<p class="xxmsonormal"> <o:p></o:p></p>
<p class="xxmsonormal">Could you remind me how to look up previous versions in Docushare – and how to tell who made the last update ?
<o:p></o:p></p>
<p class="xxmsonormal"> <o:p></o:p></p>
<p class="xxmsonormal">If this is in a training slide set , could you point me to where to find this
<o:p></o:p></p>
<p class="xxmsonormal"> <o:p></o:p></p>
<p class="xxmsonormal">Thanks Anne <o:p></o:p></p>
<p class="xxmsonormal"> <o:p></o:p></p>
<p class="xxmsonormal"> <o:p></o:p></p>
<p class="xxmsonormal"> <o:p></o:p></p>
<p class="xxmsonormal"><b><span style="font-size:12.0pt">_______________________________________________________________________________</span></b><o:p></o:p></p>
<p class="xxmsonormal"><b>E. Anne McEwen </b><o:p></o:p></p>
<p class="xxmsonormal"><span style="font-size:10.0pt">JSA / Jefferson Lab</span><o:p></o:p></p>
<p class="xxmsonormal"><span style="font-size:10.0pt">SRF Institute </span><o:p></o:p></p>
<p class="xxmsonormal"><span style="font-size:10.0pt">Newport News, VA 23606</span><o:p></o:p></p>
<p class="xxmsonormal"><span style="font-size:10.0pt">Office: +1 (757) 269-5539</span><o:p></o:p></p>
<p class="xxmsonormal"><span style="font-size:10.0pt">Email: <a href="mailto:mcewen@jlab.org">
<span style="color:blue">mcewen@jlab.org</span></a></span><o:p></o:p></p>
<p class="xxmsonormal"> <o:p></o:p></p>
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