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Valerie, </div>
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<br>
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Is this document (GV2SA) going to be routed today? </div>
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Thanks, </div>
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<span style="border:1pt none windowtext;font-size:12pt;font-family:"Times New Roman", serif;margin:0px">Adam Grabowski</span><span style="font-size: 12pt; font-family: "Times New Roman", serif; margin: 0px; color: rgb(32, 31, 30);"> </span></p>
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L2HE Project CAM</font></span></p>
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<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" style="font-size:11pt" color="#000000"><b>From:</b> Tiffany Ganey <ganey@jlab.org><br>
<b>Sent:</b> Friday, November 10, 2023 2:11 PM<br>
<b>To:</b> Valerie Bookwalter <bookwalt@jlab.org>; Danny Forehand <forehand@jlab.org>; Allen Samuels <samuels@jlab.org><br>
<b>Cc:</b> Adam Grabowski <adamg@jlab.org>; pansophy <pansophy@jlab.org><br>
<b>Subject:</b> RE: New Document added to Ready for Approvals on DocuShare ( https://jlabdoc.jlab.org/docushare/ )</font>
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<p class="x_MsoNormal"><span style="color:#1F497D">Attached is a version of the procedure L2HE-PR-CLNRM-GV2SA-ASSY-R3 with no tracked changes, and with the first page dates updated. If it is easier, please replace the copy of the procedure currently in DocuShare
with this one and route this attached one for approval.</span></p>
<p class="x_MsoNormal"><span style="color:#1F497D"> </span></p>
<div>
<p class="x_MsoNormal"><span style="color:#1F497D">Tiffany Ganey</span></p>
</div>
<p class="x_MsoNormal"><span style="color:#1F497D"> </span></p>
<div>
<div style="border:none; border-top:solid #E1E1E1 1.0pt; padding:3.0pt 0in 0in 0in">
<p class="x_MsoNormal"><b>From:</b> Valerie Bookwalter <bookwalt@jlab.org> <br>
<b>Sent:</b> Friday, November 10, 2023 1:19 PM<br>
<b>To:</b> Tiffany Ganey <ganey@jlab.org>; Danny Forehand <forehand@jlab.org><br>
<b>Cc:</b> Adam Grabowski <adamg@jlab.org>; pansophy <pansophy@jlab.org><br>
<b>Subject:</b> RE: New Document added to Ready for Approvals on DocuShare ( https://jlabdoc.jlab.org/docushare/ )</p>
</div>
</div>
<p class="x_MsoNormal"> </p>
<p class="x_MsoNormal">Yes Tiffany. N/A is appropriate.</p>
<p class="x_MsoNormal"> </p>
<p class="x_MsoNormal">V</p>
<p class="x_MsoNormal"> </p>
<div>
<div style="border:none; border-top:solid #E1E1E1 1.0pt; padding:3.0pt 0in 0in 0in">
<p class="x_MsoNormal"><b>From:</b> Tiffany Ganey <<a href="mailto:ganey@jlab.org">ganey@jlab.org</a>>
<br>
<b>Sent:</b> Friday, November 10, 2023 12:55 PM<br>
<b>To:</b> Valerie Bookwalter <<a href="mailto:bookwalt@jlab.org">bookwalt@jlab.org</a>>; Danny Forehand <<a href="mailto:forehand@jlab.org">forehand@jlab.org</a>><br>
<b>Cc:</b> Adam Grabowski <<a href="mailto:adamg@jlab.org">adamg@jlab.org</a>>; pansophy <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>><br>
<b>Subject:</b> RE: New Document added to Ready for Approvals on DocuShare ( <a href="https://jlabdoc.jlab.org/docushare/">
https://jlabdoc.jlab.org/docushare/</a> )</p>
</div>
</div>
<p class="x_MsoNormal"> </p>
<p class="x_MsoNormal"><span style="color:#1F497D">Valerie – can we still put N/A for the revision date? Based on the planned revision to the Document Management process, the project procedure / document is required to be changed when “facility or procedural
changes warrant”. I don’t know of a date when the facility would warrant a change nor do I know when other procedural/project changes might require that the procedure be changed.
</span></p>
<p class="x_MsoNormal"><span style="color:#1F497D"> </span></p>
<p class="x_MsoNormal"><span style="color:#1F497D">If N/A cannot be agreed upon, please put a date 3 years from today so that we can get this procedure into review / approval. The cleanroom cannot restart string prep for for L2HE until this procedure is approved.</span></p>
<p class="x_MsoNormal"><span style="color:#1F497D"> </span></p>
<div>
<p class="x_MsoNormal"><span style="color:#1F497D">Tiffany Ganey</span></p>
</div>
<p class="x_MsoNormal"><span style="color:#1F497D"> </span></p>
<div>
<div style="border:none; border-top:solid #E1E1E1 1.0pt; padding:3.0pt 0in 0in 0in">
<p class="x_MsoNormal"><b>From:</b> Valerie Bookwalter <<a href="mailto:bookwalt@jlab.org">bookwalt@jlab.org</a>>
<br>
<b>Sent:</b> Friday, November 10, 2023 11:55 AM<br>
<b>To:</b> Tiffany Ganey <<a href="mailto:ganey@jlab.org">ganey@jlab.org</a>>; Danny Forehand <<a href="mailto:forehand@jlab.org">forehand@jlab.org</a>><br>
<b>Cc:</b> Adam Grabowski <<a href="mailto:adamg@jlab.org">adamg@jlab.org</a>>; pansophy <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>><br>
<b>Subject:</b> RE: New Document added to Ready for Approvals on DocuShare ( <a href="https://jlabdoc.jlab.org/docushare/">
https://jlabdoc.jlab.org/docushare/</a> )</p>
</div>
</div>
<p class="x_MsoNormal"> </p>
<p class="x_MsoNormal">Tiffany,</p>
<p class="x_MsoNormal"> </p>
<p class="x_MsoNormal">I am still in the process of editing the Document Process Procedure.</p>
<p class="x_MsoNormal">In the future Document Revisions will be as follows:</p>
<p class="x_MsoNormal"> </p>
<h2 style="margin-left:27.0pt; text-indent:-27.0pt"><span style="font-weight:normal"><span style="mso-list:Ignore">1.1<span style="font:7.0pt "Times New Roman"">
</span></span></span>Document Revision</h2>
<p class="x_MsoNormal" style="margin-left:27.0pt">Periodic reviews ensure the document information is applicable to current work practices. When a document revision is needed for a periodic review or other reasons, the Document Owner follows the same approval
process as the original document.</p>
<p class="x_MsoNormalCxSpMiddle" style="margin-left:63.0pt; text-indent:-.25in"><span style="font-size:10.0pt; font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><span style="font-size:10.0pt; font-family:"Lucida Sans",sans-serif">All QMS documents must be reviewed no later than two years from the previous revision.
</span></p>
<p class="x_MsoNormalCxSpMiddle" style="margin-left:63.0pt; text-indent:-.25in"><span style="font-size:10.0pt; font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><span style="font-size:10.0pt; font-family:"Lucida Sans",sans-serif">SRF documents must be reviewed no later than three years from the previous revision.
</span></p>
<p class="x_MsoNormalCxSpMiddle" style="margin-left:63.0pt; text-indent:-.25in"><span style="font-size:10.0pt; font-family:Symbol"><span style="mso-list:Ignore">·<span style="font:7.0pt "Times New Roman"">
</span></span></span><span style="font-size:10.0pt; font-family:"Lucida Sans",sans-serif">Project documents are required to be revised when facility or procedural changes warrant and when a new project is established.</span></p>
<p class="x_MsoNormal"> </p>
<p class="x_MsoNormal">Valerie</p>
<p class="x_MsoNormal"> </p>
<div>
<div style="border:none; border-top:solid #E1E1E1 1.0pt; padding:3.0pt 0in 0in 0in">
<p class="x_MsoNormal"><b>From:</b> Pansophy <<a href="mailto:pansophy-bounces@mailman.jlab.org">pansophy-bounces@mailman.jlab.org</a>>
<b>On Behalf Of </b>Tiffany Ganey via Pansophy<br>
<b>Sent:</b> Friday, November 10, 2023 11:02 AM<br>
<b>To:</b> Allen Samuels <<a href="mailto:samuels@jlab.org">samuels@jlab.org</a>>; Danny Forehand <<a href="mailto:forehand@jlab.org">forehand@jlab.org</a>><br>
<b>Cc:</b> Adam Grabowski <<a href="mailto:adamg@jlab.org">adamg@jlab.org</a>>; pansophy <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>><br>
<b>Subject:</b> Re: [Pansophy] New Document added to Ready for Approvals on DocuShare (
<a href="https://jlabdoc.jlab.org/docushare/">https://jlabdoc.jlab.org/docushare/</a> )</p>
</div>
</div>
<p class="x_MsoNormal"> </p>
<p class="x_MsoNormal"><span style="color:#1F497D">There is no requirement that I can find for project procedures to have a periodic review so the review date can be listed as “N/A”. Per the Document Management process, a project procedure is a level 3 document.
</span></p>
<p class="x_MsoNormal"><span style="color:#1F497D"> </span></p>
<p class="x_MsoNormal"><img border="0" width="931" height="375" id="x_Picture_x0020_1" style="width:9.6979in; height:3.9062in" data-outlook-trace="F:1|T:1" src="cid:image001.png@01DA13DF.7BB5D5C0"><span style="color:#1F497D"></span></p>
<p class="x_MsoNormal"><span style="color:#1F497D"> </span></p>
<div>
<p class="x_MsoNormal"><span style="color:#1F497D">Tiffany Ganey</span></p>
</div>
<p class="x_MsoNormal"><span style="color:#1F497D"> </span></p>
<div>
<div style="border:none; border-top:solid #E1E1E1 1.0pt; padding:3.0pt 0in 0in 0in">
<p class="x_MsoNormal"><b>From:</b> Allen Samuels <<a href="mailto:samuels@jlab.org">samuels@jlab.org</a>>
<br>
<b>Sent:</b> Friday, November 10, 2023 10:52 AM<br>
<b>To:</b> Tiffany Ganey <<a href="mailto:ganey@jlab.org">ganey@jlab.org</a>>; Danny Forehand <<a href="mailto:forehand@jlab.org">forehand@jlab.org</a>><br>
<b>Cc:</b> pansophy <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>>; Adam Grabowski <<a href="mailto:adamg@jlab.org">adamg@jlab.org</a>><br>
<b>Subject:</b> RE: New Document added to Ready for Approvals on DocuShare ( <a href="https://jlabdoc.jlab.org/docushare/">
https://jlabdoc.jlab.org/docushare/</a> )</p>
</div>
</div>
<p class="x_MsoNormal"> </p>
<p class="x_MsoNormal">Very well. What should the periodic review date be?</p>
<p class="x_MsoNormal"> </p>
<div>
<div style="border:none; border-top:solid #E1E1E1 1.0pt; padding:3.0pt 0in 0in 0in">
<p class="x_MsoNormal"><b>From:</b> Tiffany Ganey <<a href="mailto:ganey@jlab.org">ganey@jlab.org</a>>
<br>
<b>Sent:</b> Friday, November 10, 2023 7:17 AM<br>
<b>To:</b> Allen Samuels <<a href="mailto:samuels@jlab.org">samuels@jlab.org</a>>; Danny Forehand <<a href="mailto:forehand@jlab.org">forehand@jlab.org</a>><br>
<b>Cc:</b> pansophy <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>>; Adam Grabowski <<a href="mailto:adamg@jlab.org">adamg@jlab.org</a>><br>
<b>Subject:</b> RE: New Document added to Ready for Approvals on DocuShare ( <a href="https://jlabdoc.jlab.org/docushare/">
https://jlabdoc.jlab.org/docushare/</a> )</p>
</div>
</div>
<p class="x_MsoNormal"> </p>
<p class="x_MsoNormal"><span style="color:#1F497D">Allen – I do not think the template needed to be updated. The version you sent had the headers and footers removed. We also don’t need a Roles and Responsibilities section because only one work center does
the work of the procedure. Please revert the document to the version I sent. You can accept any tracked changes in the document Danny sent but please do not add section nor remove the headers and footers.</span></p>
<p class="x_MsoNormal"><span style="color:#1F497D"> </span></p>
<div>
<p class="x_MsoNormal"><span style="color:#1F497D">Tiffany Ganey</span></p>
</div>
<p class="x_MsoNormal"><span style="color:#1F497D"> </span></p>
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<p class="x_MsoNormal"><b>From:</b> Allen Samuels <<a href="mailto:samuels@jlab.org">samuels@jlab.org</a>>
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<b>Sent:</b> Thursday, November 9, 2023 5:27 PM<br>
<b>To:</b> Danny Forehand <<a href="mailto:forehand@jlab.org">forehand@jlab.org</a>>; Tiffany Ganey <<a href="mailto:ganey@jlab.org">ganey@jlab.org</a>><br>
<b>Cc:</b> pansophy <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>>; Adam Grabowski <<a href="mailto:adamg@jlab.org">adamg@jlab.org</a>><br>
<b>Subject:</b> FW: New Document added to Ready for Approvals on DocuShare ( <a href="https://jlabdoc.jlab.org/docushare/">
https://jlabdoc.jlab.org/docushare/</a> )</p>
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<p class="x_MsoNormal">Good evening,</p>
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<p class="x_MsoNormal">I reviewed the procedure and noticed that it was in the old template, as well as having track changes still on and the periodic review date from the previous revision. I have moved it over to the new template and fixed the minor issues
mentioned above. The only thing I couldn’t fill was the roles and responsibilities area. Please let me know what to add to that. If everything looks good and no changes need to be made, let me know and I’ll route for approvals.</p>
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<p class="x_MsoNormal">Allen</p>
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<p class="x_MsoNormal"><b>From:</b> Allen Samuels <<a href="mailto:samuels@jlab.org">samuels@jlab.org</a>>
<br>
<b>Sent:</b> Thursday, November 9, 2023 8:25 AM<br>
<b>Subject:</b> New Document added to Ready for Approvals on DocuShare ( <a href="https://jlabdoc.jlab.org/docushare/">
https://jlabdoc.jlab.org/docushare/</a> )</p>
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<p>The following Document was added by Danny Forehand on Thursday, 9 November, 2023 08:25:03 AM EST
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<p class="x_MsoNormal" align="center" style="text-align:center"><img border="0" width="30" height="30" id="x__x0000_i1026" style="width:.3125in; height:.3125in" src="https://jlabdoc.jlab.org/docushare/images/small/word.png"></p>
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<p class="x_MsoNormal"><span style="font-size:10.0pt"><a href="https://jlabdoc.jlab.org/docushare/dsweb/Get/Document-278550/L2HE-PR-CLNRM-GV2SA-ASSY-R3.docx%20">L2HE-PR-CLNRM-GV2SA-ASSY-R3.docx</a><br>
This procedure summarizes the assembly and leak check of the downstream gate valve to BPM sub-assembly.<br>
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<i>Appears In: </i> <a href="https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-49548">Ready for Approvals</a></span></p>
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<p class="x_MsoNormal"><span style="font-size:10.0pt"><a href="https://jlabdoc.jlab.org/docushare/dsweb/Services/User-90">forehand</a></span></p>
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<p class="x_MsoNormal"><span style="font-size:10.0pt">11/09/2023</span></p>
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<p class="x_MsoNormal"><span style="font-size:10.0pt"><a href="https://jlabdoc.jlab.org/docushare/dsweb/Services/Document-278550">Props</a></span></p>
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<p>This notification was generated by <a href="https://jlabdoc.jlab.org/docushare/dsweb/Services/Subscription-400">Subscription-400</a>.</p>
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