<html xmlns:v="urn:schemas-microsoft-com:vml" xmlns:o="urn:schemas-microsoft-com:office:office" xmlns:w="urn:schemas-microsoft-com:office:word" xmlns:m="http://schemas.microsoft.com/office/2004/12/omml" xmlns="http://www.w3.org/TR/REC-html40">
<head>
<meta http-equiv="Content-Type" content="text/html; charset=us-ascii">
<meta name="Generator" content="Microsoft Word 15 (filtered medium)">
<!--[if !mso]><style>v\:* {behavior:url(#default#VML);}
o\:* {behavior:url(#default#VML);}
w\:* {behavior:url(#default#VML);}
.shape {behavior:url(#default#VML);}
</style><![endif]--><style><!--
/* Font Definitions */
@font-face
{font-family:"Cambria Math";
panose-1:2 4 5 3 5 4 6 3 2 4;}
@font-face
{font-family:Calibri;
panose-1:2 15 5 2 2 2 4 3 2 4;}
/* Style Definitions */
p.MsoNormal, li.MsoNormal, div.MsoNormal
{margin:0in;
font-size:11.0pt;
font-family:"Calibri",sans-serif;}
a:link, span.MsoHyperlink
{mso-style-priority:99;
color:blue;
text-decoration:underline;}
span.EmailStyle19
{mso-style-type:personal-reply;
font-family:"Calibri",sans-serif;
color:windowtext;}
.MsoChpDefault
{mso-style-type:export-only;
font-size:10.0pt;
mso-ligatures:none;}
@page WordSection1
{size:8.5in 11.0in;
margin:1.0in 1.0in 1.0in 1.0in;}
div.WordSection1
{page:WordSection1;}
--></style><!--[if gte mso 9]><xml>
<o:shapedefaults v:ext="edit" spidmax="1026" />
</xml><![endif]--><!--[if gte mso 9]><xml>
<o:shapelayout v:ext="edit">
<o:idmap v:ext="edit" data="1" />
</o:shapelayout></xml><![endif]-->
</head>
<body lang="EN-US" link="blue" vlink="purple" style="word-wrap:break-word">
<div class="WordSection1">
<p class="MsoNormal">FYI<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Please help wherever possible.<o:p></o:p></p>
<p class="MsoNormal">Thanks!<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Valerie<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<div>
<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Ashley Mitchell <ashleya@jlab.org> <br>
<b>Sent:</b> Wednesday, January 17, 2024 3:45 PM<br>
<b>To:</b> E. Anne McEwen <mcewen@jlab.org>; John Fischer <fischer@jlab.org>; Kirk Davis <kdavis@jlab.org>; Larry King <king@jlab.org>; Megan McDonald <megan@jlab.org>; Naeem Huque <huque@jlab.org>; Philip Denny <denny@jlab.org>; Tiffany Ganey <ganey@jlab.org>;
Valerie Bookwalter <bookwalt@jlab.org>; Adam Grabowski <adamg@jlab.org>; Peter Owen <powen@jlab.org>; Michelle Oast <weinmann@jlab.org>; John Vennekate <hannesv@jlab.org>; Gary Cheng <cheng@jlab.org>; Liang Zhao <lzhao@jlab.org><br>
<b>Cc:</b> Tony Reilly <areilly@jlab.org>; Daniel Gautier <gautier@jlab.org>; Jacob Harris <jharris@jlab.org><br>
<b>Subject:</b> Important ISO QMS Audit Dates<br>
<b>Importance:</b> High<o:p></o:p></p>
</div>
</div>
<p class="MsoNormal"><o:p> </o:p></p>
<p><span style="font-size:12.0pt;color:black">Process Owners, CAPA assignees, and others involved with the SRF QMS (please forward as necessary),</span><o:p></o:p></p>
<p><o:p> </o:p></p>
<p><span style="font-size:12.0pt;color:black">I want to inform you about our upcoming external annual surveillance audit, currently scheduled for
<b>March 12 and 13</b>. This will be a two-day audit with a new auditor. This audit is important because it verifies our Quality Management System (QMS) remains compliant with the ISO Standard in order to maintain our certification.</span><o:p></o:p></p>
<p><o:p> </o:p></p>
<p><span style="font-size:12.0pt;color:black">In preparation, Alex and Aimee from CPO will be conducting an audit of our QMS on
<b>January 30 and 31</b>. They will be performing document reviews as well as floor inspections and interviews. This should be treated as a dress rehearsal for the external audit and any findings will be compiled into an audit report and CAPAs may be issued
for non-conformances. </span><o:p></o:p></p>
<p><o:p> </o:p></p>
<p><span style="font-size:12.0pt;color:black">To ensure a smooth and successful audit process, I urge you to review all QMS documents and registers pertaining to your process. Please take this opportunity to verify that everything is in order, up to date, on
the correct template, and address any discrepancies or gaps you find. Continue progressing on CAPA reports (strive to meet target deadlines), close unnecessarily open Travelers, and disposition NCRs as necessary. </span><o:p></o:p></p>
<p><o:p> </o:p></p>
<p><span style="font-size:12.0pt;color:black">In addition to these audits, I also want to remind Process Owners of the Management Review meeting on
<b>January 23</b>, a separate email will be sent about this meeting. </span><o:p></o:p></p>
<p><o:p> </o:p></p>
<p><span style="font-size:12.0pt;color:black">Your cooperation and attention to detail are greatly appreciated, as they are essential for maintaining our certification and upholding our commitment to quality. Please do not hesitate to reach out to me if you
have any questions or require further clarification.</span><o:p></o:p></p>
<p><o:p> </o:p></p>
<p><span style="font-size:12.0pt;color:black">Thank you for your cooperation and diligence in this matter.</span><o:p></o:p></p>
<p><span style="font-size:12.0pt;color:black">Warm regards,</span><o:p></o:p></p>
<div>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
</div>
<div id="Signature">
<div>
<p class="MsoNormal"><b><span style="font-size:13.0pt;color:black">Ashley Mitchell</span></b><b><span style="font-size:9.0pt;color:black">
</span></b><span style="font-size:9.0pt;color:black">(She/Her/Hers)</span><o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black">Quality Engineer</span><o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black">SNS-PPU Project Coordinator/CAM</span><o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black">Cell: 757-434-2905<br>
</span><span style="font-size:12.0pt;color:black"><img width="144" height="36" style="width:1.5in;height:.375in" id="_x0000_i1025" src="https://www.jlab.org/div_dept/dir_off/public_affairs/logo/JLabEmailSig.png"></span><span style="font-size:12.0pt;color:black"><br>
600 Kelvin Dr.<br>
Suite 8, MS 55H<br>
Newport News, VA 23606</span><o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><span style="font-size:12.0pt;color:black"><a href="http://www.jlab.org" target="_blank">www.jlab.org</a></span><o:p></o:p></p>
</div>
<div>
<p class="MsoNormal"><o:p> </o:p></p>
</div>
</div>
</div>
</body>
</html>