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<p class="MsoNormal">Tiffany,<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">All 4 documents have been approved and put in as PDFs to their respective approved folder. If it existed, I also moved the previous versions from approved and in progress into the obsolete folder. Is there anything else that I need to do
at this time?<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Allen<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b>From:</b> Tiffany Ganey <ganey@jlab.org> <br>
<b>Sent:</b> Monday, January 29, 2024 11:32 AM<br>
<b>To:</b> Valerie Bookwalter <bookwalt@jlab.org>; Ashley Mitchell <ashleya@jlab.org>; Allen Samuels <samuels@jlab.org><br>
<b>Cc:</b> pansophy <pansophy@jlab.org><br>
<b>Subject:</b> RE: Project Execution files ready for approval<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">Hi Allen – All four files that need to be routed for approval have been copied into the SRF-00 Ready For Approvals folder:<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<p class="MsoNormal"><img width="1689" height="395" style="width:17.5916in;height:4.1166in" id="_x0000_i1025" src="cid:image001.jpg@01DA539D.3F7D2D30"><span style="color:#1F497D"><o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
<div>
<p class="MsoNormal"><span style="color:#1F497D">Tiffany Ganey<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b>From:</b> Tiffany Ganey <br>
<b>Sent:</b> Monday, January 29, 2024 11:26 AM<br>
<b>To:</b> Valerie Bookwalter <<a href="mailto:bookwalt@jlab.org">bookwalt@jlab.org</a>>; Ashley Mitchell <<a href="mailto:ashleya@JLAB.ORG">ashleya@JLAB.ORG</a>>; Allen Samuels <<a href="mailto:samuels@jlab.org">samuels@jlab.org</a>><br>
<b>Cc:</b> pansophy <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>><br>
<b>Subject:</b> RE: Project Execution files ready for approval<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="color:#1F497D">Thanks Valerie and Ashley. I’ll copy the documents that are ready for approval into the folder now and will follow up with an email afterwards.
<o:p></o:p></span></p>
<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="color:#1F497D">Tiffany Ganey<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:#1F497D"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b>From:</b> Valerie Bookwalter <<a href="mailto:bookwalt@jlab.org">bookwalt@jlab.org</a>>
<br>
<b>Sent:</b> Monday, January 29, 2024 11:22 AM<br>
<b>To:</b> Ashley Mitchell <<a href="mailto:ashleya@jlab.org">ashleya@jlab.org</a>>; Tiffany Ganey <<a href="mailto:ganey@jlab.org">ganey@jlab.org</a>>; Allen Samuels <<a href="mailto:samuels@jlab.org">samuels@jlab.org</a>><br>
<b>Cc:</b> pansophy <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>><br>
<b>Subject:</b> RE: Project Execution files ready for approval<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Done<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><a href="https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-57464"><b>SRF-00 Ready For Approvals</b></a>
<span class="new-item">New</span> <o:p></o:p></p>
<p>Area to upload QMS Documents that are ready to be sent for Approvals. <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Also of note: (Sent this to Allen earlier today)<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p>In the Project Execution directories you will find 3 folders<o:p></o:p></p>
<p><img border="0" width="133" height="120" style="width:1.3833in;height:1.25in" id="Picture_x0020_1" src="cid:image002.jpg@01DA539D.3F7D2D30" alt="image"><o:p></o:p></p>
<p>The version to be sent for approval should be in the In Progress Folder.<o:p></o:p></p>
<p>Send it for E-sign. When complete the "approved" version goes into the Approved Folder.<o:p></o:p></p>
<p>The old approved version will move to Obsolete along with the original In Progress (unsigned) file.<o:p></o:p></p>
<p> <o:p></o:p></p>
<p><a href="https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-51133" target="_blank" title="https://jlabdoc.jlab.org/docushare/dsweb/view/collection-51133">https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-51133</a><o:p></o:p></p>
<p>The Proj Exe area<o:p></o:p></p>
<p> <o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="MsoNormal"><b>From:</b> Pansophy <<a href="mailto:pansophy-bounces@mailman.jlab.org">pansophy-bounces@mailman.jlab.org</a>>
<b>On Behalf Of </b>Ashley Mitchell via Pansophy<br>
<b>Sent:</b> Monday, January 29, 2024 11:01 AM<br>
<b>To:</b> Tiffany Ganey <<a href="mailto:ganey@jlab.org">ganey@jlab.org</a>>; Allen Samuels <<a href="mailto:samuels@jlab.org">samuels@jlab.org</a>><br>
<b>Cc:</b> pansophy <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>><br>
<b>Subject:</b> Re: [Pansophy] Project Execution files ready for approval<o:p></o:p></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black">Valerie -<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black">What do you think about adding a "Ready for Approvals" folder in the QMS Documents (owners) area to use to route all QMS documents for approval? They could be routed with Adobe or Docushare, but
that would be the place for all Process Owners to notify Allen documents are ready for routing. <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
</div>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black">Once approved, each approved document could live in the appropriate QMS Process folder, they are numbered with the process, so it shouldn't be too tricky to get them in the right folder once approved.
<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black">- Ashley<o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="color:black">From:</span></b><span style="color:black"> Tiffany Ganey <<a href="mailto:ganey@jlab.org">ganey@jlab.org</a>><br>
<b>Sent:</b> Monday, January 29, 2024 7:18 AM<br>
<b>To:</b> Allen Samuels <<a href="mailto:samuels@jlab.org">samuels@jlab.org</a>><br>
<b>Cc:</b> pansophy <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>>; Ashley Mitchell <<a href="mailto:ashleya@jlab.org">ashleya@jlab.org</a>><br>
<b>Subject:</b> RE: Project Execution files ready for approval</span> <o:p></o:p></p>
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<p class="MsoNormal"> <o:p></o:p></p>
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<p class="xmsonormal"><span style="color:#1F497D">Hi Allen – I have not had an QMS procedure to send out for approval previously so I’m not sure how the previous revisions were handled. I suspect that they were probably sent for approval through Adobe by Jacob
but maybe Valerie or Ashley can confirm.</span><o:p></o:p></p>
<p class="xmsonormal"><span style="color:#1F497D"> </span><o:p></o:p></p>
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<p class="xmsonormal"><span style="color:#1F497D">Tiffany Ganey</span><o:p></o:p></p>
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<p class="xmsonormal"><span style="color:#1F497D"> </span><o:p></o:p></p>
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<div style="border:none;border-top:solid #E1E1E1 1.0pt;padding:3.0pt 0in 0in 0in">
<p class="xmsonormal"><b>From:</b> Allen Samuels <<a href="mailto:samuels@jlab.org">samuels@jlab.org</a>>
<br>
<b>Sent:</b> Friday, January 26, 2024 5:12 PM<br>
<b>To:</b> Tiffany Ganey <<a href="mailto:ganey@jlab.org">ganey@jlab.org</a>><br>
<b>Cc:</b> pansophy <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>>; Ashley Mitchell <<a href="mailto:ashleya@jlab.org">ashleya@jlab.org</a>><br>
<b>Subject:</b> RE: Project Execution files ready for approval<o:p></o:p></p>
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<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal">Tiffany,<o:p></o:p></p>
<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal">Where do I route these PEPs? I’m not seeing an approval folder in the root folder of the areas, and the previous revision doesn’t seem to be routed themselves. Is this one of those ones that I route with adobe?<o:p></o:p></p>
<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal">Allen<o:p></o:p></p>
<p class="xmsonormal"> <o:p></o:p></p>
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<p class="xmsonormal"><b>From:</b> Tiffany Ganey <<a href="mailto:ganey@jlab.org">ganey@jlab.org</a>>
<br>
<b>Sent:</b> Thursday, January 25, 2024 4:51 PM<br>
<b>To:</b> Allen Samuels <<a href="mailto:samuels@jlab.org">samuels@jlab.org</a>><br>
<b>Cc:</b> pansophy <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>>; Ashley Mitchell <<a href="mailto:ashleya@jlab.org">ashleya@jlab.org</a>><br>
<b>Subject:</b> Project Execution files ready for approval<o:p></o:p></p>
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<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal">Hi Allen, <o:p></o:p></p>
<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal">Please route the following 4 documents for approval for the Project Execution process. Please let me know if there are any questions on the files or the folders.
<o:p></o:p></p>
<p class="xmsonormal"> <o:p></o:p></p>
<ul style="margin-top:0in" type="disc">
<li class="xmsonormal" style="mso-list:l0 level1 lfo2">SRF-11-PR-001 Project Execution R3 -
<a href="https://jlabdoc.jlab.org/docushare/dsweb/Get/Document-278690/SRF-11-PR-001%20Project%20Execution%20R3.docx">
https://jlabdoc.jlab.org/docushare/dsweb/Get/Document-278690/SRF-11-PR-001%20Project%20Execution%20R3.docx</a><o:p></o:p></li><li class="xmsonormal" style="mso-list:l0 level1 lfo2">SRF-11-PR-001 Project Execution Program Description R2 -
<a href="https://jlabdoc.jlab.org/docushare/dsweb/Get/Document-279858/SRF-11-PD-001%20Project%20Execution%20Program%20Description%20R2.docx">
https://jlabdoc.jlab.org/docushare/dsweb/Get/Document-279858/SRF-11-PD-001%20Project%20Execution%20Program%20Description%20R2.docx</a><o:p></o:p></li><li class="xmsonormal" style="mso-list:l0 level1 lfo2">SRF-11-PR-002 Work Control Document Register R1 -
<a href="https://jlabdoc.jlab.org/docushare/dsweb/Get/Document-279008/SRF-11-PR-002%20Work%20Control%20Document%20Register%20R1.docx">
https://jlabdoc.jlab.org/docushare/dsweb/Get/Document-279008/SRF-11-PR-002%20Work%20Control%20Document%20Register%20R1.docx</a><o:p></o:p></li><li class="xmsonormal" style="mso-list:l0 level1 lfo2">SRF-11-FM-005 WCD Register Template R1 -
<a href="https://jlabdoc.jlab.org/docushare/dsweb/Get/Document-279009/SRF-11-FM-005%20WCD%20Register%20Template%20R1.xlsx">
https://jlabdoc.jlab.org/docushare/dsweb/Get/Document-279009/SRF-11-FM-005%20WCD%20Register%20Template%20R1.xlsx</a><o:p></o:p></li></ul>
<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal">Thanks!<o:p></o:p></p>
<p class="xmsonormal"> <o:p></o:p></p>
<p class="xmsonormal">Tiffany Ganey<o:p></o:p></p>
<p class="xmsonormal"> <o:p></o:p></p>
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