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<p class="MsoNormal"><span style="font-size:12.0pt">John / Ashley,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt">I have reworked the Competence Acknowledgment Forms areas of DocuShare.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><a href="https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-52654">https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-52654</a><o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1"><span style="font-size:12.0pt">I added a folder for CAFs that are ready for approvals at the top level.
<b>00-Ready For Approvals (CAFs).</b> No matter which group, a completed CAF should be put here.
<o:p></o:p></span></li></ol>
<p class="MsoListParagraph"><span style="font-size:12.0pt"><a id="OWAAM3FD874429F304C708D729974360E9CE3" href="mailto:samuels@jlab.org"><span style="font-family:"Calibri",sans-serif;text-decoration:none">@Allen Samuels</span></a> update your notifications for
this directory.<o:p></o:p></span></p>
<p class="MsoListParagraph"><span style="font-size:12.0pt"><a href="https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-58030">https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-58030</a><o:p></o:p></span></p>
<p class="MsoListParagraph"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<ol style="margin-top:0in" start="2" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1"><span style="font-size:12.0pt">I added a folder for CAFs that are in the approvals process at the top level.
<b>01-Approvals (CAFs)</b><o:p></o:p></span></li></ol>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:12.0pt"><a href="https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-58031">https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-58031</a><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:12.0pt">All e-signs should be from this area.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:12.0pt">There is also a sub-directory in this folder
<b>01-Approvals Archive (CAFs)</b> where completed versions can be kept (backup – only)<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:12.0pt"><a href="https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-58032">https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-58032</a><o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:12.0pt">All current “completed” files were moved here.<o:p></o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<p class="MsoNormal" style="margin-left:.5in"><b><span style="font-size:12.0pt">Hopefully, this simplifies where to look for CAFs needing and in the process of approvals.<o:p></o:p></span></b></p>
<p class="MsoNormal" style="margin-left:.5in"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<ol style="margin-top:0in" start="3" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1"><span style="font-size:12.0pt">All Group Areas have been updated as follows:<o:p></o:p></span></li><ol style="margin-top:0in" start="1" type="a">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo1"><span style="font-size:12.0pt">Completed folders:<o:p></o:p></span></li></ol>
</ol>
<p class="MsoListParagraph" style="margin-left:1.5in;text-indent:-1.5in;mso-text-indent-alt:-9.0pt;mso-list:l0 level3 lfo1">
<![if !supportLists]><span style="font-size:12.0pt"><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>i.<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span style="font-size:12.0pt">Contain a folder for each person labeled with<b> full name and username and a C</b> (ex. JohnFischer (fischer) C ). The C on the end designates
Completed which simplifies changing the location of completed files.<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:1.5in;text-indent:-1.5in;mso-text-indent-alt:-9.0pt;mso-list:l0 level3 lfo1">
<![if !supportLists]><span style="font-size:12.0pt"><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>ii.<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span style="font-size:12.0pt">A folder for any obsoleted users has been created ,
<b>02-Obsolete (DH Completed).</b> Again, notated for the group and completed area.<o:p></o:p></span></p>
<ol style="margin-top:0in" start="3" type="1">
<ol style="margin-top:0in" start="2" type="a">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level2 lfo1"><span style="font-size:12.0pt">In Progress folders:<o:p></o:p></span></li></ol>
</ol>
<p class="MsoListParagraph" style="margin-left:1.5in;text-indent:-1.5in;mso-text-indent-alt:-9.0pt;mso-list:l0 level3 lfo1">
<![if !supportLists]><span style="font-size:12.0pt"><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>i.<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span style="font-size:12.0pt">Contain a folder for each person labeled with
<b>full name and username</b> (ex. JohnFischer (fischer) ).<o:p></o:p></span></p>
<p class="MsoListParagraph" style="margin-left:1.5in;text-indent:-1.5in;mso-text-indent-alt:-9.0pt;mso-list:l0 level3 lfo1">
<![if !supportLists]><span style="font-size:12.0pt"><span style="mso-list:Ignore"><span style="font:7.0pt "Times New Roman"">
</span>ii.<span style="font:7.0pt "Times New Roman""> </span></span></span><![endif]><span style="font-size:12.0pt">A folder for any obsoleted users has been created ,
<b>02-Obsolete (DH In Progress).</b> Again, notated for the group and In Progress area.<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:12.0pt"><o:p> </o:p></span></p>
<ol style="margin-top:0in" start="4" type="1">
<li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1"><span style="font-size:12.0pt">All previously completed files have been moved into the correct user folder in the Completed folder.<o:p></o:p></span></li><li class="MsoListParagraph" style="margin-left:0in;mso-list:l0 level1 lfo1"><span style="font-size:12.0pt">All previous in progress files have been moved in the correct user folder in the In Progress folder.<o:p></o:p></span></li></ol>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><img border="0" width="1104" height="521" style="width:11.5in;height:5.425in" id="Diagram_x0020_2" src="cid:image001.png@01DA7D2E.9BCA8780"><o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal"><span style="font-size:12.0pt">Valerie Bookwalter<o:p></o:p></span></p>
<p class="MsoNormal">Jefferson Lab, Accelerator Dept. SRFOPS<o:p></o:p></p>
<p class="MsoNormal">Software Systems Group<o:p></o:p></p>
<p class="MsoNormal"><a href="mailto:bookwalt@jlab.org">bookwalt@jlab.org</a><o:p></o:p></p>
<p class="MsoNormal">757-269-5802<o:p></o:p></p>
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