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Hello John/Naeem,</div>
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I am back to work part-time and trying to catch up on things.</div>
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I was asked to do some coding for a traveler for the EIC197 project today and I have some questions.</div>
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The only approved documents that I currently see are the EIC197-RG-003-R1 WCD, which was approved back in August; and the EIC 197 MHz Design Verification Component Cavity Project Execution Plan, approved 7/18/24.</div>
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The reason I am concerned is that we are being asked to do A LOT of specialized coding for the fabrication of parts. </div>
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Many new parts are expected, but having to do specialized code for each is not.</div>
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Additionally, I am not prepared to allow authors to make up their acronyms for parts to be fabricated.</div>
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EIC197-FAB-ENDG2-ASSY is the traveler that I am being asked to code. ENDG1 was released (during my absence).</div>
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There are many new acronyms (same as ENDG1). However, this is not being coordinated with the inventory/serialization people nor the software group so that the database can be updated for the NEW ACRONYMS and serialization discussed.</div>
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If this discussion did take place, then were can I find the notes of decision?</div>
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I probably missed a bunch of meetings, but I would have expected some of these things to have made it into the QMS documents so that I could find the decisions made. Or at the minimum, find the notes from the meeting in the DocuShare Project area, which is
required by the Document Process Procedure.</div>
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Please help me to understand how this Project Execution, Inventory/Serialization, Document/Records, etc Processes are working for this project. And, I hope, I can get caught up with what is expected. I am very confused, sorry.</div>
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Thanks for you help and insight.</div>
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<p><span style="font-size: 12pt;">Valerie Bookwalter</span></p>
<p>Jefferson Lab, Accelerator Dept. SRFOPS</p>
<p>Software Systems Group</p>
<p><a href="mailto:bookwalt@jlab.org" id="OWA5acb7ace-37ab-9b16-9b18-d9eca7daaf49" class="OWAAutoLink" style="margin-top: 0px; margin-bottom: 0px;">bookwalt@jlab.org</a></p>
<p>757-269-5802</p>
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