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<p class="MsoNormal"><span style="font-size:11.0pt">Allen,<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt">Before you go the Macro route, are you sure Outlook rules will not work for you?<o:p></o:p></span></p>
<p class="MsoNormal"><span style="font-size:11.0pt"><o:p> </o:p></span></p>
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<p class="MsoNormal" style="vertical-align:baseline"><span style="font-family:"Calibri",sans-serif;color:#866300">PROFESSOR
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<p class="MsoNormal" style="vertical-align:baseline"><span style="font-family:"Calibri",sans-serif;color:#866300">CORINNE HOISINGTON</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:8.0pt;font-family:"Calibri",sans-serif">Central Virginia Community College</span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
<p class="MsoNormal" style="vertical-align:baseline"><span style="font-size:8.0pt;font-family:"Calibri",sans-serif"> </span><a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__www.linkedin.com_in_corinnehoisington_&d=DwMFAg&c=CJqEzB1piLOyyvZjb8YUQw&r=pehF888HHFFpmFi_m2TEi_xdzR5c9HAKdb3sfysZyVY&m=BpDLXfGiDqkTm0F5GcDfbB150fXP_OUuLneAGUMyTHGTRqpNTkFFb7n2IeTINDVw&s=yp4FPSLYw7gjeScYc1xRMU_HjzSLkPrcJlLX3wDbYoE&e="><span style="font-size:20.0pt;font-family:"Imprint MT Shadow";color:#0070C0;text-decoration:none"><img border="0" width="24" height="24" style="width:.25in;height:.25in" id="Picture_x0020_167829767" src="cid:image002.jpg@01DB6835.EE6678D0"></span></a><span style="font-size:8.0pt;font-family:"Calibri",sans-serif"> </span><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal" style="vertical-align:baseline"><b><span lang="FR-CA" style="font-size:8.0pt;font-family:"Calibri",sans-serif">Email:</span></b><span lang="FR-CA" style="font-size:8.0pt;font-family:"Calibri",sans-serif"> hoisingtonc@centralvirginia.edu</span><span style="font-size:8.0pt;font-family:"Calibri",sans-serif"> </span><span style="font-size:9.0pt;font-family:"Segoe UI",sans-serif"><o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Allen Samuels <samuels@jlab.org>
<br>
<b>Sent:</b> Thursday, January 16, 2025 4:31 PM<br>
<b>To:</b> Hoisington, Corinne <hoisingtonc@centralvirginia.edu>; Lisa Ruffolo <lisaruffolo@charter.net><br>
<b>Cc:</b> pansophy <pansophy@jlab.org>; Zeynep Ceribasi <ceribasi@jlab.org>; Erin Clifton <esmith@jlab.org><br>
<b>Subject:</b> Re: Microsoft Outlook Email Setup<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black">So you can make a macro then. Thank you very much. Now we just need to figure out what folders and filters we want to have. Is there a website that has more on these outlook macros?<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="color:black">Allen<o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif;color:black"> Hoisington, Corinne <<a href="mailto:hoisingtonc@centralvirginia.edu">hoisingtonc@centralvirginia.edu</a>><br>
<b>Sent:</b> Thursday, January 16, 2025 10:13 AM<br>
<b>To:</b> Allen Samuels <<a href="mailto:samuels@jlab.org">samuels@jlab.org</a>>; Lisa Ruffolo <<a href="mailto:lisaruffolo@charter.net">lisaruffolo@charter.net</a>><br>
<b>Cc:</b> pansophy <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>>; Zeynep Ceribasi <<a href="mailto:ceribasi@jlab.org">ceribasi@jlab.org</a>>; Erin Clifton <<a href="mailto:esmith@jlab.org">esmith@jlab.org</a>><br>
<b>Subject:</b> [EXTERNAL] RE: Microsoft Outlook Email Setup</span> <o:p></o:p></p>
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<p class="xmsonormal"><span style="font-size:11.0pt">Allen,</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt">Let me provide a few ideas with Outlook. Let me start with an easy solution but I have more in-depth ideas as well.</span><o:p></o:p></p>
<ol style="margin-top:0in" start="1" type="1">
<li class="xmsolistparagraph" style="margin-left:0in;mso-list:l0 level1 lfo1"><span style="font-size:11.0pt">To create an Outlook rule to sort emails containing a specific word into a designated folder, you can leverage the built-in rule creation functionality.</span><o:p></o:p></li></ol>
<p class="xmsolistparagraph"><span style="font-size:11.0pt">This involves defining a rule that identifies emails with the target word in the subject, body, or other criteria, and then specifying the action to move those emails to the designated folder.<sup>
</sup>This automated process streamlines email management by automatically organizing messages based on specific keywords, reducing manual sorting and improving inbox efficiency.<sup> </sup>See this site for a step-by-step:
<a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__www.howtogeek.com_442362_how-2Dto-2Dautomatically-2Dsort-2Demails-2Dinto-2Dspecific-2Doutlook-2Dfolders_-23-3A-7E-3Atext-3DTo-2520create-2520a-2520rule-2520the-2520simple-2520way-252C-2520open-2Cthe-2520rule-2520to-2520any-2520emails-2520from-2520that-2520address&d=DwMFAg&c=CJqEzB1piLOyyvZjb8YUQw&r=GSfsgUxS1mP27eaMAPyvQgkhO-EgRzaqoQa6OCyfdBk&m=m_iSqBSL5wtztw5jrqSoqZhBwdJRVp80s4CVj2_HFvBw9HFsy2qHS6gwyOia8VKC&s=6Agrv6Kyr0S7_ardNZrEOoy9wnGmktsn2uXsImC6R5U&e=">
https://www.howtogeek.com/442362/how-to-automatically-sort-emails-into-specific-outlook-folders/#:~:text=To%20create%20a%20rule%20the%20simple%20way%2C%20open,the%20rule%20to%20any%20emails%20from%20that%20address</a>.</span><o:p></o:p></p>
<p class="xmsolistparagraph"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="xmsolistparagraph"><span style="font-size:11.0pt">Yes, you can use a VBA macro in Outlook to create folders and filters for your employees. This can significantly reduce the time and effort required to set up these organizational tools for a large
number of users.</span><o:p></o:p></p>
<p class="xmsolistparagraph"><span style="font-size:11.0pt">Here's a basic example of an Outlook VBA macro to create a folder and a simple filter:</span><o:p></o:p></p>
<p class="xmsolistparagraph"><span style="font-size:11.0pt">Sub CreateFolderAndFilter()</span><o:p></o:p></p>
<p class="xmsolistparagraph"><span style="font-size:11.0pt">Dim objNS As Outlook.Namespace</span><o:p></o:p></p>
<p class="xmsolistparagraph"><span style="font-size:11.0pt"> Dim objFolder As Outlook.MAPIFolder</span><o:p></o:p></p>
<p class="xmsolistparagraph"><span style="font-size:11.0pt"> Dim objRule As Outlook.Rule</span><o:p></o:p></p>
<p class="xmsolistparagraph"><span style="font-size:11.0pt"> Set objNS = Application.GetNamespace("MAPI")</span><o:p></o:p></p>
<p class="xmsolistparagraph"><span style="font-size:11.0pt"> ' Create a new folder named "Important"</span><o:p></o:p></p>
<p class="xmsolistparagraph"><span style="font-size:11.0pt"> Set objFolder = objNS.GetDefaultFolder(olFolderInbox).Folders.Add("Important")</span><o:p></o:p></p>
<p class="xmsolistparagraph"><span style="font-size:11.0pt"> ' Create a new rule to move emails from a specific sender to the "Important" folder</span><o:p></o:p></p>
<p class="xmsolistparagraph"><span style="font-size:11.0pt"> Set objRule = Application.Session.DefaultRuleSet.Rules.Add("Important Emails")</span><o:p></o:p></p>
<p class="xmsolistparagraph"><span style="font-size:11.0pt"> With objRule</span><o:p></o:p></p>
<p class="xmsolistparagraph"><span style="font-size:11.0pt"> .Recipients(1).Name = "your_sender_email_address" ' Replace with the sender's email address</span><o:p></o:p></p>
<p class="xmsolistparagraph"><span style="font-size:11.0pt"> .Actions.Add olRuleActionMove, objFolder</span><o:p></o:p></p>
<p class="xmsolistparagraph"><span style="font-size:11.0pt"> .Enabled = True</span><o:p></o:p></p>
<p class="xmsolistparagraph"><span style="font-size:11.0pt"> End With</span><o:p></o:p></p>
<p class="xmsolistparagraph"><span style="font-size:11.0pt"> ' Save the rule changes</span><o:p></o:p></p>
<p class="xmsolistparagraph"><span style="font-size:11.0pt"> Application.Session.DefaultRuleSet.Save</span><o:p></o:p></p>
<p class="xmsolistparagraph"><span style="font-size:11.0pt"> MsgBox "Folder and filter created successfully!", vbInformation</span><o:p></o:p></p>
<p class="xmsolistparagraph"><span style="font-size:11.0pt">End Sub</span><o:p></o:p></p>
<p class="xmsolistparagraph"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="xmsolistparagraph"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
<p class="xmsolistparagraph"><span style="font-size:11.0pt">Let me know if you have any questions. Always around to assist.</span><o:p></o:p></p>
<p class="xmsonormal"><span style="font-size:11.0pt"> </span><o:p></o:p></p>
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<p class="xmsonormal" style="vertical-align:baseline"><span style="font-family:"Calibri",sans-serif;color:#866300">PROFESSOR
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<p class="xmsonormal" style="vertical-align:baseline"><span style="font-family:"Calibri",sans-serif;color:#866300">CORINNE HOISINGTON</span><o:p></o:p></p>
<p class="xmsonormal" style="vertical-align:baseline"><span style="font-size:8.0pt;font-family:"Calibri",sans-serif">Central Virginia Community College</span><o:p></o:p></p>
<p class="xmsonormal" style="vertical-align:baseline"><span style="font-size:8.0pt;font-family:"Calibri",sans-serif"> </span><a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__www.linkedin.com_in_corinnehoisington_&d=DwMFAg&c=CJqEzB1piLOyyvZjb8YUQw&r=GSfsgUxS1mP27eaMAPyvQgkhO-EgRzaqoQa6OCyfdBk&m=m_iSqBSL5wtztw5jrqSoqZhBwdJRVp80s4CVj2_HFvBw9HFsy2qHS6gwyOia8VKC&s=XvUsJ16Yb2Vq-o_7YaiLQRjBKLNDOA5ymMmq4s5fxXE&e="><span style="font-size:20.0pt;font-family:"Imprint MT Shadow";color:#0070C0;text-decoration:none"><img border="0" width="24" height="24" style="width:.25in;height:.25in" id="x_Picture_x0020_2" src="cid:image002.jpg@01DB6835.EE6678D0"></span></a><span style="font-size:8.0pt;font-family:"Calibri",sans-serif"> </span><o:p></o:p></p>
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<p class="xmsonormal" style="vertical-align:baseline"><b><span lang="FR-CA" style="font-size:8.0pt;font-family:"Calibri",sans-serif">Email:</span></b><span lang="FR-CA" style="font-size:8.0pt;font-family:"Calibri",sans-serif">
<a href="mailto:hoisingtonc@centralvirginia.edu">hoisingtonc@centralvirginia.edu</a></span><span style="font-size:8.0pt;font-family:"Calibri",sans-serif"> </span><o:p></o:p></p>
<p class="xmsonormal" style="vertical-align:baseline"><span style="font-size:20.0pt;font-family:"Imprint MT Shadow";color:#0070C0"><img border="0" width="1" height="1" style="width:.0104in;height:.0104in" id="x_Picture_x0020_3" src="cid:image003.png@01DB6835.EE6678D0"></span><span style="font-size:3.0pt;font-family:"Calibri",sans-serif"> </span><o:p></o:p></p>
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<p class="xmsonormal"><b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt;font-family:"Calibri",sans-serif"> Allen Samuels <<a href="mailto:samuels@jlab.org">samuels@jlab.org</a>>
<br>
<b>Sent:</b> Thursday, January 16, 2025 3:50 PM<br>
<b>To:</b> Hoisington, Corinne <<a href="mailto:hoisingtonc@centralvirginia.edu">hoisingtonc@centralvirginia.edu</a>><br>
<b>Cc:</b> pansophy <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>>; Zeynep Ceribasi <<a href="mailto:ceribasi@jlab.org">ceribasi@jlab.org</a>><br>
<b>Subject:</b> Microsoft Outlook Email Setup</span><o:p></o:p></p>
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<span style="font-size:9.0pt;font-family:wf_segoe-ui_normal;color:#212121">You don't often get email from
<a href="mailto:samuels@jlab.org">samuels@jlab.org</a>. <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__aka.ms_LearnAboutSenderIdentification&d=DwMFAg&c=CJqEzB1piLOyyvZjb8YUQw&r=GSfsgUxS1mP27eaMAPyvQgkhO-EgRzaqoQa6OCyfdBk&m=m_iSqBSL5wtztw5jrqSoqZhBwdJRVp80s4CVj2_HFvBw9HFsy2qHS6gwyOia8VKC&s=_9BNwJ_kyJNp_4b1ovKvBIFV2Todhl9LkOr0EJrJiuY&e=">
Learn why this is important</a> </span><o:p></o:p></p>
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<p class="xmsonormal"><span style="color:black">Corinne,</span><o:p></o:p></p>
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<p class="xmsonormal"><span style="color:black"> </span><o:p></o:p></p>
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<p class="xmsonormal"><span style="color:black">During the training you ran to teach Sharepoint at Jefferson Lab you mentioned you'd be happy to answer other questions related to Microsoft. I was wondering if I could pick your brain regarding Outlook.</span><o:p></o:p></p>
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<p class="xmsonormal"><span style="color:black"> </span><o:p></o:p></p>
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<p class="xmsonormal"><span style="color:black">We're interested in setting up folders and filters for employees in Outlook to help standardize where emails go and keep users from becoming overwhelmed by a large unsorted volume of messages. This can be done,
but is time consuming if done manually for each user. We were wondering if there was a macro or something that could be created that when run would set up the folders and filters for us? Is this a functionality that you're aware of?</span><o:p></o:p></p>
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<p class="xmsonormal"><span style="color:black"> </span><o:p></o:p></p>
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<p class="xmsonormal"><span style="color:black">Thank you for your time,</span><o:p></o:p></p>
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<p class="xmsonormal"><span style="color:black"> </span><o:p></o:p></p>
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<p class="xmsonormal"><span style="color:black">Allen Samuels</span><o:p></o:p></p>
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