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So you can make a macro then. Thank you very much. Now we just need to figure out what folders and filters we want to have. Is there a website that has more on these outlook macros?</div>
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Allen</div>
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<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" color="#000000" style="font-size:11pt"><b>From:</b> Hoisington, Corinne <hoisingtonc@centralvirginia.edu><br>
<b>Sent:</b> Thursday, January 16, 2025 10:13 AM<br>
<b>To:</b> Allen Samuels <samuels@jlab.org>; Lisa Ruffolo <lisaruffolo@charter.net><br>
<b>Cc:</b> pansophy <pansophy@jlab.org>; Zeynep Ceribasi <ceribasi@jlab.org>; Erin Clifton <esmith@jlab.org><br>
<b>Subject:</b> [EXTERNAL] RE: Microsoft Outlook Email Setup</font>
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<p class="x_MsoNormal"><span style="font-size:11.0pt">Allen,</span></p>
<p class="x_MsoNormal"><span style="font-size:11.0pt">Let me provide a few ideas with Outlook. Let me start with an easy solution but I have more in-depth ideas as well.</span></p>
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<li class="x_MsoListParagraph" style="margin-left:0in"><span style="font-size:11.0pt">To create an Outlook rule to sort emails containing a specific word into a designated folder, you can leverage the built-in rule creation functionality.</span></li></ol>
<p class="x_MsoListParagraph"><sup><span style="font-size:11.0pt"></span></sup><span style="font-size:11.0pt">This involves defining a rule that identifies emails with the target word in the subject, body, or other criteria, and then specifying the action to
move those emails to the designated folder.<sup> </sup>This automated process streamlines email management by automatically organizing messages based on specific keywords, reducing manual sorting and improving inbox efficiency.<sup> </sup>See this site for
a step-by-step: <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__www.howtogeek.com_442362_how-2Dto-2Dautomatically-2Dsort-2Demails-2Dinto-2Dspecific-2Doutlook-2Dfolders_-23-3A-7E-3Atext-3DTo-2520create-2520a-2520rule-2520the-2520simple-2520way-252C-2520open-2Cthe-2520rule-2520to-2520any-2520emails-2520from-2520that-2520address&d=DwMFAg&c=CJqEzB1piLOyyvZjb8YUQw&r=GSfsgUxS1mP27eaMAPyvQgkhO-EgRzaqoQa6OCyfdBk&m=m_iSqBSL5wtztw5jrqSoqZhBwdJRVp80s4CVj2_HFvBw9HFsy2qHS6gwyOia8VKC&s=6Agrv6Kyr0S7_ardNZrEOoy9wnGmktsn2uXsImC6R5U&e=" data-auth="NotApplicable">
https://www.howtogeek.com/442362/how-to-automatically-sort-emails-into-specific-outlook-folders/#:~:text=To%20create%20a%20rule%20the%20simple%20way%2C%20open,the%20rule%20to%20any%20emails%20from%20that%20address</a>.</span></p>
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<p class="x_MsoListParagraph"><span style="font-size:11.0pt">Yes, you can use a VBA macro in Outlook to create folders and filters for your employees. This can significantly reduce the time and effort required to set up these organizational tools for a large
number of users.</span></p>
<p class="x_MsoListParagraph"><span style="font-size:11.0pt">Here's a basic example of an Outlook VBA macro to create a folder and a simple filter:</span></p>
<p class="x_MsoListParagraph"><span style="font-size:11.0pt">Sub CreateFolderAndFilter()</span></p>
<p class="x_MsoListParagraph"><span style="font-size:11.0pt">Dim objNS As Outlook.Namespace</span></p>
<p class="x_MsoListParagraph"><span style="font-size:11.0pt"> Dim objFolder As Outlook.MAPIFolder</span></p>
<p class="x_MsoListParagraph"><span style="font-size:11.0pt"> Dim objRule As Outlook.Rule</span></p>
<p class="x_MsoListParagraph"><span style="font-size:11.0pt"> Set objNS = Application.GetNamespace("MAPI")</span></p>
<p class="x_MsoListParagraph"><span style="font-size:11.0pt"> ' Create a new folder named "Important"</span></p>
<p class="x_MsoListParagraph"><span style="font-size:11.0pt"> Set objFolder = objNS.GetDefaultFolder(olFolderInbox).Folders.Add("Important")</span></p>
<p class="x_MsoListParagraph"><span style="font-size:11.0pt"> ' Create a new rule to move emails from a specific sender to the "Important" folder</span></p>
<p class="x_MsoListParagraph"><span style="font-size:11.0pt"> Set objRule = Application.Session.DefaultRuleSet.Rules.Add("Important Emails")</span></p>
<p class="x_MsoListParagraph"><span style="font-size:11.0pt"> With objRule</span></p>
<p class="x_MsoListParagraph"><span style="font-size:11.0pt"> .Recipients(1).Name = "your_sender_email_address" ' Replace with the sender's email address</span></p>
<p class="x_MsoListParagraph"><span style="font-size:11.0pt"> .Actions.Add olRuleActionMove, objFolder</span></p>
<p class="x_MsoListParagraph"><span style="font-size:11.0pt"> .Enabled = True</span></p>
<p class="x_MsoListParagraph"><span style="font-size:11.0pt"> End With</span></p>
<p class="x_MsoListParagraph"><span style="font-size:11.0pt"> ' Save the rule changes</span></p>
<p class="x_MsoListParagraph"><span style="font-size:11.0pt"> Application.Session.DefaultRuleSet.Save</span></p>
<p class="x_MsoListParagraph"><span style="font-size:11.0pt"> MsgBox "Folder and filter created successfully!", vbInformation</span></p>
<p class="x_MsoListParagraph"><span style="font-size:11.0pt">End Sub</span></p>
<p class="x_MsoListParagraph"><span style="font-size:11.0pt"> </span></p>
<p class="x_MsoListParagraph"><span style="font-size:11.0pt"> </span></p>
<p class="x_MsoListParagraph"><span style="font-size:11.0pt">Let me know if you have any questions. Always around to assist.</span></p>
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<p class="x_MsoNormal" style="vertical-align:baseline"><span style="font-size:11.0pt; font-family:"Calibri",sans-serif"><img border="0" width="141" height="143" id="x_Picture_x0020_1" style="width:1.4687in; height:1.4895in" data-outlook-trace="F:1|T:1" src="cid:image001.png@01DB6830.F12738C0"></span></p>
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<p class="x_MsoNormal" style="vertical-align:baseline"><span style="font-family:"Calibri",sans-serif; color:#866300">PROFESSOR
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<p class="x_MsoNormal" style="vertical-align:baseline"><span style="font-family:"Calibri",sans-serif; color:#866300">CORINNE HOISINGTON</span><span style="font-size:11.0pt; font-family:"Calibri",sans-serif"></span></p>
<p class="x_MsoNormal" style="vertical-align:baseline"><span style="font-size:8.0pt; font-family:"Calibri",sans-serif">Central Virginia Community College</span><span style="font-size:11.0pt; font-family:"Calibri",sans-serif"></span></p>
<p class="x_MsoNormal" style="vertical-align:baseline"><span style="font-size:8.0pt; font-family:"Calibri",sans-serif"> </span><a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__www.linkedin.com_in_corinnehoisington_&d=DwMFAg&c=CJqEzB1piLOyyvZjb8YUQw&r=GSfsgUxS1mP27eaMAPyvQgkhO-EgRzaqoQa6OCyfdBk&m=m_iSqBSL5wtztw5jrqSoqZhBwdJRVp80s4CVj2_HFvBw9HFsy2qHS6gwyOia8VKC&s=XvUsJ16Yb2Vq-o_7YaiLQRjBKLNDOA5ymMmq4s5fxXE&e=" data-auth="NotApplicable"><span style="font-size:20.0pt; font-family:"Imprint MT Shadow"; color:#0070C0; text-decoration:none"><img border="0" width="24" height="24" id="x_Picture_x0020_2" style="width:.25in; height:.25in" data-outlook-trace="F:1|T:1" src="cid:image002.jpg@01DB6830.F12738C0"></span></a><span style="font-size:8.0pt; font-family:"Calibri",sans-serif"> </span><span style="font-size:11.0pt; font-family:"Calibri",sans-serif"></span></p>
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<p class="x_MsoNormal" style="vertical-align:baseline"><b><span lang="FR-CA" style="font-size:8.0pt; font-family:"Calibri",sans-serif">Email:</span></b><span lang="FR-CA" style="font-size:8.0pt; font-family:"Calibri",sans-serif"> hoisingtonc@centralvirginia.edu</span><span style="font-size:8.0pt; font-family:"Calibri",sans-serif"> </span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></p>
<p class="x_MsoNormal" style="vertical-align:baseline"><span style="font-size:20.0pt; font-family:"Imprint MT Shadow"; color:#0070C0"><img border="0" width="1" height="1" id="x_Picture_x0020_3" style="width:.0104in; height:.0104in" data-outlook-trace="F:1|T:1" src="cid:image003.png@01DB6830.F12738C0"></span><span style="font-size:3.0pt; font-family:"Calibri",sans-serif"> </span><span style="font-size:9.0pt; font-family:"Segoe UI",sans-serif"></span></p>
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<p class="x_MsoNormal"><b><span style="font-size:11.0pt; font-family:"Calibri",sans-serif">From:</span></b><span style="font-size:11.0pt; font-family:"Calibri",sans-serif"> Allen Samuels <samuels@jlab.org>
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<b>Sent:</b> Thursday, January 16, 2025 3:50 PM<br>
<b>To:</b> Hoisington, Corinne <hoisingtonc@centralvirginia.edu><br>
<b>Cc:</b> pansophy <pansophy@jlab.org>; Zeynep Ceribasi <ceribasi@jlab.org><br>
<b>Subject:</b> Microsoft Outlook Email Setup</span></p>
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<p class="x_MsoNormal" style=""><span style="font-size:9.0pt; font-family:wf_segoe-ui_normal; color:#212121">You don't often get email from
<a href="mailto:samuels@jlab.org">samuels@jlab.org</a>. <a href="https://urldefense.proofpoint.com/v2/url?u=https-3A__aka.ms_LearnAboutSenderIdentification&d=DwMFAg&c=CJqEzB1piLOyyvZjb8YUQw&r=GSfsgUxS1mP27eaMAPyvQgkhO-EgRzaqoQa6OCyfdBk&m=m_iSqBSL5wtztw5jrqSoqZhBwdJRVp80s4CVj2_HFvBw9HFsy2qHS6gwyOia8VKC&s=_9BNwJ_kyJNp_4b1ovKvBIFV2Todhl9LkOr0EJrJiuY&e=" data-auth="NotApplicable">
Learn why this is important</a> </span></p>
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<p class="x_MsoNormal"><span style="color:black">Corinne,</span></p>
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<p class="x_MsoNormal"><span style="color:black">During the training you ran to teach Sharepoint at Jefferson Lab you mentioned you'd be happy to answer other questions related to Microsoft. I was wondering if I could pick your brain regarding Outlook.</span></p>
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<p class="x_MsoNormal"><span style="color:black">We're interested in setting up folders and filters for employees in Outlook to help standardize where emails go and keep users from becoming overwhelmed by a large unsorted volume of messages. This can be done,
but is time consuming if done manually for each user. We were wondering if there was a macro or something that could be created that when run would set up the folders and filters for us? Is this a functionality that you're aware of?</span></p>
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<p class="x_MsoNormal"><span style="color:black"> </span></p>
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<p class="x_MsoNormal"><span style="color:black">Thank you for your time,</span></p>
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<p class="x_MsoNormal"><span style="color:black">Allen Samuels</span></p>
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