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Naeem,</div>
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We were told the DVC cavities for both EIC 197 and 591SC were QMS projects, so they need to follow the project requirements. If the DVCs are not a project and we want to treat them as service requests like we do with S&T work, then I need to be told that so
we stop treating them like projects. </div>
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As for the language, the form itself is not specifically required anywhere that I can find, but a traceability plan is required and Phil's form makes it easy to capture the information needed for the plan.</div>
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>From PEP template:</div>
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<img id="image_1" style="width: 688.903px; height: 76px; max-width: 1285px;" width="688" height="76" size="32359" contenttype="image/png" data-outlook-trace="F:1|T:1" src="cid:4a62254b-5a39-434f-b403-5f243b7f9e84"></div>
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>From Inventory & Traceability procedure SRF-09-PR-003:</div>
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<img id="image_0" style="width: 767.799px; height: 153px; max-width: 1285px;" width="767" height="153" size="87327" contenttype="image/png" data-outlook-trace="F:1|T:1" src="cid:7de9af9f-c5dd-4d53-a919-80cd077a2185"></div>
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Your PEP for EIC197 does not address traceability:</div>
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- Ashley</div>
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<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" style="font-size:11pt" color="#000000"><b>From:</b> Naeem Huque <huque@jlab.org><br>
<b>Sent:</b> Wednesday, February 12, 2025 11:12 AM<br>
<b>To:</b> Allen Samuels <samuels@jlab.org>; Justine Cox <blumer@jlab.org>; Shyamala Shanmugasundaram <shanmug@jlab.org>; John Buttles <buttles@jlab.org>; Philip Denny <denny@jlab.org><br>
<b>Cc:</b> Ashley Mitchell <ashleya@jlab.org>; Tony Reilly <areilly@jlab.org>; pansophy <pansophy@jlab.org>; srfinv@jlab.org <srfinv@jlab.org>; Zack Conway <conway@jlab.org><br>
<b>Subject:</b> Re: EIC197 PEP Traceability Form</font>
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Hi Allen,</div>
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>From my conversation with Phil, the traceability form for EIC197 DVC is not mandatory as this is not a production cavity. I will complete the form to make tracking easier, and we will provide you with acronyms as needed, but the presence of the form cannot
stop work on the project.</div>
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I would also like to request the language in our processes that states that the traceability form is a requirement, which justifies the work stopping.</div>
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Thanks,</div>
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Naeem</div>
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<div id="x_divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" color="#000000" style="font-size:11pt"><b>From:</b> Allen Samuels <samuels@jlab.org><br>
<b>Sent:</b> Wednesday, February 12, 2025 11:05 AM<br>
<b>To:</b> Naeem Huque <huque@jlab.org>; Justine Cox <blumer@jlab.org>; Shyamala Shanmugasundaram <shanmug@jlab.org>; John Buttles <buttles@jlab.org><br>
<b>Cc:</b> Ashley Mitchell <ashleya@jlab.org>; Tony Reilly <areilly@jlab.org>; pansophy <pansophy@jlab.org>; srfinv@jlab.org <srfinv@jlab.org><br>
<b>Subject:</b> EIC197 PEP Traceability Form</font>
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Naeem,</div>
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While working on the EIC197 travelers, it came to my attention that the PEP traceability form for this project has not been completed. As any acronyms listed need to be in our system first, this is something that needs to go live before any further software
or traveler work is done on the project. Pansophy has created a preliminary draft form that I've attached to this email. Please review, validate our work, and update or add any entries that need it. Anything that's highlighted is something that needs to be
paid closer attention to, as are any empty entries.</div>
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As a courtesy, I can route the two EIC197 travelers your team is working on if they're ready before this gets approved. But they need to be in compliance with the PEP, and I will hold off on putting them in pansophy until the PEP is live.</div>
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If you have any questions, feel free to send them to pansophy.</div>
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Thank you for your time,</div>
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Allen Samuels</div>
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