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Justin and Phil,</div>
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Valerie and I have talked, and we've decided that since the document is R&D and not production, we'll leave it as is. No further work or explanations are needed at this time. Thank you for your help.</div>
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Allen</div>
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<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" style="font-size:11pt" color="#000000"><b>From:</b> Pansophy <pansophy-bounces@mailman.jlab.org> on behalf of Allen Samuels via Pansophy <pansophy@mailman.jlab.org><br>
<b>Sent:</b> Friday, April 4, 2025 4:17 PM<br>
<b>To:</b> Justin Kent <jtkent@jlab.org><br>
<b>Cc:</b> pansophy <pansophy@jlab.org><br>
<b>Subject:</b> [Pansophy] Fw: Safety Procedure</font>
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Justin,</div>
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Could you please comment on this procedure? It looks like it's using the same template as other procedures, but the ID is off, it's a scanned paper approval, and I have no record of it going through our system.</div>
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Allen</div>
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<div id="x_divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" color="#000000" style="font-size:11pt"><b>From:</b> Philip Denny <denny@jlab.org><br>
<b>Sent:</b> Monday, March 31, 2025 10:53 AM<br>
<b>To:</b> Allen Samuels <samuels@jlab.org><br>
<b>Cc:</b> pansophy <pansophy@jlab.org><br>
<b>Subject:</b> Re: Safety Procedure</font>
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Thanks for info Allen,</div>
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But in this case the author (Justin) is completely responsible for the VTA safety and documentation. I assume it was a rush given the DOE/Lab management involvement with the VTA the last few months and maybe you were out at the time. I am not really sure.</div>
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Phil</div>
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<div id="x_x_divRplyFwdMsg" dir="ltr"><span style="font-family:Calibri,sans-serif; font-size:11pt; color:rgb(0,0,0)"><b>From:</b> Allen Samuels <samuels@jlab.org><br>
<b>Sent:</b> Monday, March 31, 2025 10:46 AM<br>
<b>To:</b> Philip Denny <denny@jlab.org><br>
<b>Cc:</b> pansophy <pansophy@jlab.org><br>
<b>Subject:</b> Safety Procedure</span>
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Phil,</div>
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I was reviewing an EIC591SC traveler when I noticed that it had an unusual procedure linked to it.
<span style="color:blue"><u><a href="https://jlabdoc.jlab.org/docushare/dsweb/Get/Document-293060/SRF-VTA-VTRF-POST-R1.pdf" id="OWAdea0d8c4-66ec-cb3b-1a50-ee189bcdb331" class="x_x_x_OWAAutoLink" data-auth="NotApplicable" style="color:blue">SRF-VTA-RF-POST</a></u></span> is
a safety procedure that was not sent through approvals by me, was printed out and signed instead of routed through DocuShare, and then scanned and uploaded to DocuShare. Normally, procedure and other QMS document approvals are under pansophy control. But since
this is a safety procedure and thus under your infrastructure area, I wanted to ask you and see if this was alright before bringing it up with the author. Could you comment?</div>
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Allen</div>
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