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Allen,</div>
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Great catch!</div>
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Please go ahead and route Adam's AFR for L2HE J-27.</div>
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I tried to find the word version in Tiffany's files, but this seems to be Ed's, I can't find it.</div>
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John Buttles now owns this document as part of his process, but here's my suggestion and he can reply if he doesn't agree:</div>
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Lets make a R2 of the AFR template and use:</div>
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PDF Version: </div>
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<div class="elementToProof">the Instructions at the top</div>
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<div class="elementToProof">text and table in the PDF under section 2.</div>
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Word Doc</div>
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<div class="elementToProof">Approvers (Project Coordinator, QE, and SRF Dept Head)</div>
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The PDF isn't on the right word template, it's missing the uncontrolled stamp.</div>
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I think we started adding a header to the last page form instructions too? (Valerie?)</div>
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Thanks Allen!</div>
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- Ashley</div>
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<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" style="font-size:11pt" color="#000000"><b>From:</b> Allen Samuels <samuels@jlab.org><br>
<b>Sent:</b> Wednesday, April 23, 2025 1:10 PM<br>
<b>To:</b> Ashley Mitchell <ashleya@jlab.org><br>
<b>Cc:</b> pansophy <pansophy@jlab.org><br>
<b>Subject:</b> AFR Template</font>
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Ashley,</div>
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I was reviewing an L2HE AFR when I noticed that there's discrepancies between the two documents in the
<a href="https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-57457" id="LPlnk390483" title="https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-57457">
SRF-11-FM-004 Authorization for Release Form</a> folder. The form instructions are different, the text underneath section 2 is different, the footer is different, and the approvals area has a different number of approvals. It seems that when the documents were
uploaded back in 2023, different versions got uploaded for the word doc and the pdf. Do you remember which of these is the correct version? If we can figure that out, we can create an R2 that overwrites both of them and gives us a single version.</div>
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Also regarding the L2HE AFR, since Adam used the template version that is identical to the word doc version, I will go ahead and route it if you have no objection. Despite the discrepancy, he did use the version in the TravelerTemplate folder of M:Drive.</div>
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Allen</div>
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