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I have them printed out already and in notebooks that are used
locally. I just needed to make sure that "The SRF System" considers
them current so that I can make people who worry about such things
happy.<br>
<br>
Assuming that they are current, I just need to update the two that I
am working on that I just sent you. Hopefully I will have them both
ready by COB today. One of my current procedures may be replacing
some of them that are in the system. I will figure out which ones
and let you know.<br>
<br>
Tom<br>
<br>
<div class="moz-cite-prefix">On 9/4/2025 10:45 AM, Allen Samuels
wrote:<br>
</div>
<blockquote type="cite" cite="mid:MW4PR09MB103771047BF84E668640BBF57DB00A@MW4PR09MB10377.namprd09.prod.outlook.com">
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Tom,</div>
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<br>
</div>
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DocuShare can be difficult to navigate at times. If there is a
folder you frequent more than others, I would recommend using
the bookmark feature of your web browser to save it. I myself
keep the main traveler folder bookmarked for all the open
projects.</div>
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<br>
</div>
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As for your O-Drive list. Once I figured out how to get onto it
I reviewed the list compared to what is in the
<a title="https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-51334" id="LPlnk542733" href="https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-51334" moz-do-not-send="true">
DocuShare approved procedures folder</a> for PLACLN. It
appears that all the PDFs listed in the O-Drive are the same
ones that are in the approved folder, with only the older
revisions missing from the O-Drive. If these procedures wind up
in document references, I would recommend using the versions in
DocuShare, as those are ensured to be up to date by Pansophy,
and will not cause any linking problems.</div>
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<br>
</div>
<div style="font-family: Aptos, Aptos_EmbeddedFont, Aptos_MSFontService, Calibri, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);" class="elementToProof">
Allen</div>
<hr style="display:inline-block;width:98%" tabindex="-1">
<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" style="font-size:11pt" color="#000000"><b>From:</b> Tom Powers
<a class="moz-txt-link-rfc2396E" href="mailto:powers@jlab.org"><powers@jlab.org></a><br>
<b>Sent:</b> Thursday, September 4, 2025 10:36 AM<br>
<b>To:</b> Ashley Mitchell <a class="moz-txt-link-rfc2396E" href="mailto:ashleya@jlab.org"><ashleya@jlab.org></a>; Allen
Samuels <a class="moz-txt-link-rfc2396E" href="mailto:samuels@jlab.org"><samuels@jlab.org></a><br>
<b>Subject:</b> Re: Procedures that we talked about yesterday.</font>
<div> </div>
</div>
<div>Ahh docushare, just line sharepoint . . . here you put things
to get them lost. <br>
<br>
I say that because if you don't know where the files are you
likely will not find them.<br>
<br>
T<br>
<br>
<div class="x_moz-cite-prefix">On 9/4/2025 9:55 AM, Ashley
Mitchell wrote:<br>
</div>
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Hi Tom,</div>
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<br>
</div>
<div class="x_elementToProof" style="font-family:"Calibri","Helvetica",sans-serif; font-size:12pt; color:rgb(0,0,0)">
I have reached out to Tony on who should be the approvers of
the documents. Owner can be you and approver 2 can be Tony,
but we'll have to think on who else could be considered a
SME. I believe that was Harshani, so we could default to
her supervisor or perhaps you in her absence since she is on
leave. </div>
<div class="x_elementToProof" style="margin-top:1em; margin-bottom:1em; font-family:Calibri,Helvetica,sans-serif; font-size:12pt; color:black">
Document Owner - Tom Powers</div>
<div style="margin-top:1em; margin-bottom:1em; font-family:Calibri,Helvetica,sans-serif; font-size:12pt; color:black">
Document Reviewer 1 (JLab SME or SRFOPS WCL) - ??</div>
<div style="margin-top:1em; margin-bottom:1em; font-family:Calibri,Helvetica,sans-serif; font-size:12pt; color:black">
Document Approver 2 (SRFOPS WCL or GL) - Tony Reilly</div>
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<br>
</div>
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As for the document names, I suggest something like (Valerie
can weigh in when she returns later today):</div>
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"Gas and Vacuum System Handling during Cryomodule Plasma
Processing"</div>
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SRF-PR-PLACLN-SYS-MAINT</div>
<div class="x_elementToProof" style="font-family:Aptos,Aptos_EmbeddedFont,Aptos_MSFontService,Calibri,Helvetica,sans-serif; font-size:12pt; color:black">
"Cryomodule Vat Valve Configuration for Plasma Processing
operation"</div>
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SRF-PR-PLACLN-VAT-CONFIG</div>
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<br>
</div>
<div class="x_elementToProof" style="font-family:"Calibri","Helvetica",sans-serif; font-size:12pt; color:rgb(0,0,0)">
I see the documents on the O: Drive, it looks like Tiffany
may have downloaded them from Docushare there. All the
approved Plasma documents are stored in Docushare under
folders called "Approved Procedures" and "Approved
Travelers" here:
<a id="LPlnk358872" href="https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-51333" class="x_moz-txt-link-freetext moz-txt-link-freetext" moz-do-not-send="true">
https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-51333</a></div>
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<br>
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<br>
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- Ashley</div>
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<hr tabindex="-1" style="display:inline-block; width:98%">
<div id="x_divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" color="#000000" style="font-size:11pt"><b>From:</b> Allen Samuels
<a class="x_moz-txt-link-rfc2396E" href="mailto:samuels@jlab.org" moz-do-not-send="true"><samuels@jlab.org></a><br>
<b>Sent:</b> Thursday, September 4, 2025 9:27 AM<br>
<b>To:</b> Tom Powers <a class="x_moz-txt-link-rfc2396E" href="mailto:powers@jlab.org" moz-do-not-send="true">
<powers@jlab.org></a><br>
<b>Cc:</b> Ashley Mitchell <a class="x_moz-txt-link-rfc2396E" href="mailto:ashleya@jlab.org" moz-do-not-send="true">
<ashleya@jlab.org></a>; pansophy <a class="x_moz-txt-link-rfc2396E" href="mailto:pansophy@jlab.org" moz-do-not-send="true">
<pansophy@jlab.org></a><br>
<b>Subject:</b> Re: Procedures that we talked about
yesterday.</font>
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Tom,</div>
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<br>
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To my knowledge, these documents have not been processed.
They do not have document IDs or approvers, and searching
for their titles in DocuShare yields no results. </div>
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<br>
</div>
<div style="font-family:Aptos,Aptos_EmbeddedFont,Aptos_MSFontService,Calibri,Helvetica,sans-serif; font-size:12pt; color:rgb(0,0,0)">
The "Gas and Vacuum System Handling during Cryomodule
Plasma Processing" procedure appears to be in the correct
template, it just needs the revision number corrected, the
<2> revision note line removed, a procedure ID, and
approvers.</div>
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<br>
</div>
<div style="font-family:Aptos,Aptos_EmbeddedFont,Aptos_MSFontService,Calibri,Helvetica,sans-serif; font-size:12pt; color:rgb(0,0,0)">
The "Cryomodule Vat Valve Configuration for Plasma
Processing operation" requires the same, though it appears
to be either in a different template, missing parts, or
the approvals section was moved down to the template area
that should've been deleted when creating the procedure.
Fortunately it's close enough that you should be able to
just copy the format of the other procedure from the
References section to the Approvals section, paste them
in, adjust them for this procedure, and remove the form
approval page (without removing the section break or the
header and footer will be removed). I'd also recommend
looking at the section numbers, they seem to not be
advancing past 5.</div>
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<br>
</div>
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Lastly for both documents, unless they're becoming master
procedures, they don't need to have a periodic review
date. If they aren't, replace that with N/A.</div>
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<br>
</div>
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If you have any questions, please don't hesitate to reach
out.</div>
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<br>
</div>
<div style="font-family:Aptos,Aptos_EmbeddedFont,Aptos_MSFontService,Calibri,Helvetica,sans-serif; font-size:12pt; color:rgb(0,0,0)">
Allen</div>
<hr tabindex="-1" style="display:inline-block; width:98%">
<div id="x_x_divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" color="#000000" style="font-size:11pt"><b>From:</b> Tom Powers
<a class="x_moz-txt-link-rfc2396E" href="mailto:powers@jlab.org" moz-do-not-send="true"><powers@jlab.org></a><br>
<b>Sent:</b> Thursday, September 4, 2025 9:12 AM<br>
<b>To:</b> Allen Samuels <a class="x_moz-txt-link-rfc2396E" href="mailto:samuels@jlab.org" moz-do-not-send="true">
<samuels@jlab.org></a><br>
<b>Cc:</b> Ashley Mitchell <a class="x_moz-txt-link-rfc2396E" href="mailto:ashleya@jlab.org" moz-do-not-send="true">
<ashleya@jlab.org></a><br>
<b>Subject:</b> Procedures that we talked about
yesterday.</font>
<div> </div>
</div>
<div>Allen,<br>
<br>
Here is a directory full of procedures that were
previously done and "approved" please see if they are in
your system. <br>
<br>
O:\srfee\PLASMA\PP_Procedures and Travelers\Approved and
draft procedures\Approved<br>
<br>
If not in your system, we need to start the process of
getting them there. They have names that make me think
that they are in a registry somewhere.<br>
<br>
Attached are two new procedures that should be ready by
Monday. They will need to get cryptic designations and
added to the registry just like the other ones. I do not
know how to do that. Also on the new procedures I was
focused on the procedures now all of the blocks for dates
approvals and such. I may need some help with that also.<br>
<br>
Ashley,<br>
<br>
Frank Humphry and I can fill the reviewer / approver roles
on the VAT valve procedure.<br>
<br>
I am the only person who is still here that familiar with
the second procedure. It is based on a procedure that
Tiffany and I went through several iterations on last
years. <b> I am not sure how we want to handle signing off
on it.</b> Also on the second procedure, there has been
no step by step checkout of the procedure using hardware,
thus it will likely see edits once we get into the tunnel
and do it. I will be the first person doing that and will
have someone following along behind me with a paper copy
and a pen.<br>
<br>
Thanks,<br>
<br>
Tom </div>
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