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There is no one. <br>
<br>
The closest is Harshani but there is a lot of new material in the
gas/vacuum procedure. <br>
<br>
We have been training Eugene and Bashu but they are not yet
competent with the gas systems in the VSA and have zero experience
with the interfaces to the cryomodule in the tunnel.<br>
<br>
I am pretty much on my own.<br>
<br>
Tom<br>
<br>
<div class="moz-cite-prefix">On 9/4/2025 10:46 AM, Ashley Mitchell
wrote:<br>
</div>
<blockquote type="cite" cite="mid:DM8PR09MB6853E283EFE39E1DD23515DAC000A@DM8PR09MB6853.namprd09.prod.outlook.com">
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Alright, so Owner and Reviewer 2 can be the same person (you)
and then the other signatory could be Tony as Lead. You're not
giving me much to work with, who would you use to double check
your work? It doesn't have to be an expert, but someone
knowledgeable enough to make sure it seems correct. </div>
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<br>
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<div style="font-family: Calibri, Arial, Helvetica, sans-serif; font-size: 12pt; color: rgb(0, 0, 0);" class="elementToProof">
- Ashley</div>
</div>
<hr style="display:inline-block;width:98%" tabindex="-1">
<div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" style="font-size:11pt" color="#000000"><b>From:</b> Tom Powers
<a class="moz-txt-link-rfc2396E" href="mailto:powers@jlab.org"><powers@jlab.org></a><br>
<b>Sent:</b> Thursday, September 4, 2025 10:39 AM<br>
<b>To:</b> Ashley Mitchell <a class="moz-txt-link-rfc2396E" href="mailto:ashleya@jlab.org"><ashleya@jlab.org></a>; Allen
Samuels <a class="moz-txt-link-rfc2396E" href="mailto:samuels@jlab.org"><samuels@jlab.org></a><br>
<b>Cc:</b> pansophy <a class="moz-txt-link-rfc2396E" href="mailto:pansophy@jlab.org"><pansophy@jlab.org></a><br>
<b>Subject:</b> Re: Procedures that we talked about yesterday.</font>
<div> </div>
</div>
<div>An SME should not be someone who knows nothing about what is
going on. <br>
<br>
Since Tiffany left I am the only true SME on the gas systems and
procedures that go along with it. Harshani is somewhat
knowledgeable but is not an EXPERT on the gas handling system.
I am trying to get her to that point but she is not there yet.<br>
<br>
T<br>
<br>
<div class="x_moz-cite-prefix">On 9/4/2025 9:55 AM, Ashley
Mitchell wrote:<br>
</div>
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Hi Tom,</div>
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<br>
</div>
<div class="x_elementToProof" style="font-family:"Calibri","Helvetica",sans-serif; font-size:12pt; color:rgb(0,0,0)">
I have reached out to Tony on who should be the approvers of
the documents. Owner can be you and approver 2 can be Tony,
but we'll have to think on who else could be considered a
SME. I believe that was Harshani, so we could default to
her supervisor or perhaps you in her absence since she is on
leave. </div>
<div class="x_elementToProof" style="margin-top:1em; margin-bottom:1em; font-family:Calibri,Helvetica,sans-serif; font-size:12pt; color:black">
Document Owner - Tom Powers</div>
<div style="margin-top:1em; margin-bottom:1em; font-family:Calibri,Helvetica,sans-serif; font-size:12pt; color:black">
Document Reviewer 1 (JLab SME or SRFOPS WCL) - ??</div>
<div style="margin-top:1em; margin-bottom:1em; font-family:Calibri,Helvetica,sans-serif; font-size:12pt; color:black">
Document Approver 2 (SRFOPS WCL or GL) - Tony Reilly</div>
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<br>
</div>
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As for the document names, I suggest something like (Valerie
can weigh in when she returns later today):</div>
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"Gas and Vacuum System Handling during Cryomodule Plasma
Processing"</div>
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SRF-PR-PLACLN-SYS-MAINT</div>
<div class="x_elementToProof" style="font-family:Aptos,Aptos_EmbeddedFont,Aptos_MSFontService,Calibri,Helvetica,sans-serif; font-size:12pt; color:black">
"Cryomodule Vat Valve Configuration for Plasma Processing
operation"</div>
<div class="x_elementToProof" style="font-family:"Calibri","Helvetica",sans-serif; font-size:12pt; color:rgb(0,0,0)">
SRF-PR-PLACLN-VAT-CONFIG</div>
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<br>
</div>
<div class="x_elementToProof" style="font-family:"Calibri","Helvetica",sans-serif; font-size:12pt; color:rgb(0,0,0)">
I see the documents on the O: Drive, it looks like Tiffany
may have downloaded them from Docushare there. All the
approved Plasma documents are stored in Docushare under
folders called "Approved Procedures" and "Approved
Travelers" here:
<a id="LPlnk358872" href="https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-51333" class="x_moz-txt-link-freetext moz-txt-link-freetext" moz-do-not-send="true">
https://jlabdoc.jlab.org/docushare/dsweb/View/Collection-51333</a></div>
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<br>
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<br>
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<div class="x_elementToProof" style="font-family:Calibri,Arial,Helvetica,sans-serif; font-size:12pt; color:rgb(0,0,0)">
- Ashley</div>
</div>
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<div id="x_divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" color="#000000" style="font-size:11pt"><b>From:</b> Allen Samuels
<a class="x_moz-txt-link-rfc2396E" href="mailto:samuels@jlab.org" moz-do-not-send="true"><samuels@jlab.org></a><br>
<b>Sent:</b> Thursday, September 4, 2025 9:27 AM<br>
<b>To:</b> Tom Powers <a class="x_moz-txt-link-rfc2396E" href="mailto:powers@jlab.org" moz-do-not-send="true">
<powers@jlab.org></a><br>
<b>Cc:</b> Ashley Mitchell <a class="x_moz-txt-link-rfc2396E" href="mailto:ashleya@jlab.org" moz-do-not-send="true">
<ashleya@jlab.org></a>; pansophy <a class="x_moz-txt-link-rfc2396E" href="mailto:pansophy@jlab.org" moz-do-not-send="true">
<pansophy@jlab.org></a><br>
<b>Subject:</b> Re: Procedures that we talked about
yesterday.</font>
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Tom,</div>
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<br>
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To my knowledge, these documents have not been processed.
They do not have document IDs or approvers, and searching
for their titles in DocuShare yields no results. </div>
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<br>
</div>
<div style="font-family:Aptos,Aptos_EmbeddedFont,Aptos_MSFontService,Calibri,Helvetica,sans-serif; font-size:12pt; color:rgb(0,0,0)">
The "Gas and Vacuum System Handling during Cryomodule
Plasma Processing" procedure appears to be in the correct
template, it just needs the revision number corrected, the
<2> revision note line removed, a procedure ID, and
approvers.</div>
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<br>
</div>
<div style="font-family:Aptos,Aptos_EmbeddedFont,Aptos_MSFontService,Calibri,Helvetica,sans-serif; font-size:12pt; color:rgb(0,0,0)">
The "Cryomodule Vat Valve Configuration for Plasma
Processing operation" requires the same, though it appears
to be either in a different template, missing parts, or
the approvals section was moved down to the template area
that should've been deleted when creating the procedure.
Fortunately it's close enough that you should be able to
just copy the format of the other procedure from the
References section to the Approvals section, paste them
in, adjust them for this procedure, and remove the form
approval page (without removing the section break or the
header and footer will be removed). I'd also recommend
looking at the section numbers, they seem to not be
advancing past 5.</div>
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<br>
</div>
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Lastly for both documents, unless they're becoming master
procedures, they don't need to have a periodic review
date. If they aren't, replace that with N/A.</div>
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<br>
</div>
<div style="font-family:Aptos,Aptos_EmbeddedFont,Aptos_MSFontService,Calibri,Helvetica,sans-serif; font-size:12pt; color:rgb(0,0,0)">
If you have any questions, please don't hesitate to reach
out.</div>
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<div style="font-family:Aptos,Aptos_EmbeddedFont,Aptos_MSFontService,Calibri,Helvetica,sans-serif; font-size:12pt; color:rgb(0,0,0)">
Allen</div>
<hr tabindex="-1" style="display:inline-block; width:98%">
<div id="x_x_divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" color="#000000" style="font-size:11pt"><b>From:</b> Tom Powers
<a class="x_moz-txt-link-rfc2396E" href="mailto:powers@jlab.org" moz-do-not-send="true"><powers@jlab.org></a><br>
<b>Sent:</b> Thursday, September 4, 2025 9:12 AM<br>
<b>To:</b> Allen Samuels <a class="x_moz-txt-link-rfc2396E" href="mailto:samuels@jlab.org" moz-do-not-send="true">
<samuels@jlab.org></a><br>
<b>Cc:</b> Ashley Mitchell <a class="x_moz-txt-link-rfc2396E" href="mailto:ashleya@jlab.org" moz-do-not-send="true">
<ashleya@jlab.org></a><br>
<b>Subject:</b> Procedures that we talked about
yesterday.</font>
<div> </div>
</div>
<div>Allen,<br>
<br>
Here is a directory full of procedures that were
previously done and "approved" please see if they are in
your system. <br>
<br>
O:\srfee\PLASMA\PP_Procedures and Travelers\Approved and
draft procedures\Approved<br>
<br>
If not in your system, we need to start the process of
getting them there. They have names that make me think
that they are in a registry somewhere.<br>
<br>
Attached are two new procedures that should be ready by
Monday. They will need to get cryptic designations and
added to the registry just like the other ones. I do not
know how to do that. Also on the new procedures I was
focused on the procedures now all of the blocks for dates
approvals and such. I may need some help with that also.<br>
<br>
Ashley,<br>
<br>
Frank Humphry and I can fill the reviewer / approver roles
on the VAT valve procedure.<br>
<br>
I am the only person who is still here that familiar with
the second procedure. It is based on a procedure that
Tiffany and I went through several iterations on last
years. <b> I am not sure how we want to handle signing off
on it.</b> Also on the second procedure, there has been
no step by step checkout of the procedure using hardware,
thus it will likely see edits once we get into the tunnel
and do it. I will be the first person doing that and will
have someone following along behind me with a paper copy
and a pen.<br>
<br>
Thanks,<br>
<br>
Tom </div>
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