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<p class="MsoNormal">Hi Megan,<o:p></o:p></p>
<p class="MsoNormal">Yes, please cancel the roll-out meeting tomorrow. If for no other reason than that I’m out sick today and likely will be tomorrow, too.<o:p></o:p></p>
<p class="MsoNormal">And, as Ashley said, I would like to have more time with the system before having to answer questions from Cal Custodians.<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
<p class="MsoNormal">Thanks again for all your hard work on this new tool, its usability is miles above the old system. I am especially impressed with the robust features for our daily use, while also having a succinct presentation mode for use by auditors.<o:p></o:p></p>
<p class="MsoNormal">Regards,<o:p></o:p></p>
<p class="MsoNormal">Larry<o:p></o:p></p>
<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><b>From:</b> Megan McDonald <megan@jlab.org> <br>
<b>Sent:</b> Monday, September 8, 2025 10:50 AM<br>
<b>To:</b> Ashley Mitchell <ashleya@jlab.org>; Larry King <king@jlab.org><br>
<b>Cc:</b> pansophy <pansophy@jlab.org>; Tony Reilly <areilly@jlab.org>; Kirk Davis <kdavis@jlab.org><br>
<b>Subject:</b> Re: Calibration System<o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:Aptos;color:black">Good morning!<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:Aptos;color:black">From my understanding, I am to cancel the training I have scheduled for tomorrow and let Larry handle it? If that's the case, Larry, please keep me in the loop on if you need any assistance on
working the system or teaching others to use it or if you find any errors.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:Aptos;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:Aptos;color:black">Thanks for the compliments! I hope the system gets use and it helps the custodians keep up with their calibrations in a more efficient way.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:Aptos;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:Aptos;color:black">Thanks you<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:Aptos;color:black">Megan McDonald<o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="color:black">From:</span></b><span style="color:black"> Ashley Mitchell <<a href="mailto:ashleya@jlab.org">ashleya@jlab.org</a>><br>
<b>Sent:</b> Wednesday, September 3, 2025 11:38 AM<br>
<b>To:</b> Megan McDonald <<a href="mailto:megan@jlab.org">megan@jlab.org</a>>; Larry King <<a href="mailto:king@jlab.org">king@jlab.org</a>><br>
<b>Cc:</b> pansophy <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>>; Tony Reilly <<a href="mailto:areilly@jlab.org">areilly@jlab.org</a>>; Kirk Davis <<a href="mailto:kdavis@jlab.org">kdavis@jlab.org</a>><br>
<b>Subject:</b> Re: Calibration System</span> <o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black">Good Morning,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black">I spoke to Larry when we met last week about his CAPAs and we talked the new Calibration Registers in Pansophy. Larry mentioned he wanted time to play around with the new system before training
the Cal Custodians on it for consistency and understanding. I understand Megan has a deadline to get this released, but I think for the purposes of programming, her work on the register might be considered done unless Larry requests changes. As Calibration
Process Owner, Larry is responsible to review the new system, request any changes changes, conduct training with the Cal Custodians, and communicate the release of the new system when he is ready.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black">From my perspective, the new system looks really nice, I hope it helps the custodians maintain their registers more efficiently and accurately. Nice work Megan!<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black">Kind Regards,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black">- Ashley<o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="color:black">From:</span></b><span style="color:black"> Ashley Mitchell <<a href="mailto:ashleya@jlab.org">ashleya@jlab.org</a>><br>
<b>Sent:</b> Monday, August 25, 2025 9:53 AM<br>
<b>To:</b> Megan McDonald <<a href="mailto:megan@jlab.org">megan@jlab.org</a>>; Larry King <<a href="mailto:king@jlab.org">king@jlab.org</a>><br>
<b>Cc:</b> pansophy <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>>; Tony Reilly <<a href="mailto:areilly@jlab.org">areilly@jlab.org</a>>; Kirk Davis <<a href="mailto:kdavis@jlab.org">kdavis@jlab.org</a>><br>
<b>Subject:</b> Re: Calibration System</span> <o:p></o:p></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black">Morning,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black">The Procedure seems to be vague enough to allow for the new register (some screenshots of it below). So I don't think it needs to be updated unless Larry feels it is necessary or the procedure
does not match the new register/process. It's his process, so he should make the final call on if a revision is necessary, but I'm okay with it as-is. <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><i><span style="font-size:12.0pt;color:black">We must communicate the changes and train users (cal custodians) on the new register and process before it is released as the official Calibration Register.
</span></i><span style="font-size:12.0pt;color:black">There was talk of a competency form for Cal Custodians?<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black"><img border="0" width="569" height="38" style="width:5.927in;height:.3958in" id="x_x_image_1" src="cid:image001.png@01DC20B0.B0464380"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black"><img border="0" width="594" height="639" style="width:6.1875in;height:6.6562in" id="x_x_image_0" src="cid:image002.png@01DC20B0.B0464380"><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black">Regards,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black">- Ashley<o:p></o:p></span></p>
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<p class="MsoNormal"><b><span style="color:black">From:</span></b><span style="color:black"> Megan McDonald <<a href="mailto:megan@jlab.org">megan@jlab.org</a>><br>
<b>Sent:</b> Thursday, August 21, 2025 10:09 AM<br>
<b>To:</b> Larry King <<a href="mailto:king@jlab.org">king@jlab.org</a>><br>
<b>Cc:</b> pansophy <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>>; Ashley Mitchell <<a href="mailto:ashleya@jlab.org">ashleya@jlab.org</a>>; Tony Reilly <<a href="mailto:areilly@jlab.org">areilly@jlab.org</a>>; Kirk Davis <<a href="mailto:kdavis@jlab.org">kdavis@jlab.org</a>><br>
<b>Subject:</b> Re: Calibration System</span> <o:p></o:p></p>
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<p class="MsoNormal"><span style="font-family:Aptos;color:black">Hi everyone!<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:Aptos;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:Aptos;color:black">I have released the new calibration system into Pansophy and loaded all of the most recent calibration registers into it. <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:Aptos;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:Aptos;color:black">Ashley,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:Aptos;color:black">Does the Calibration procedure need to be updated before the official release to the people that would use the system (calibration custodians)? Ideally, this system would replace the need for
multiple different registers<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:Aptos;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:Aptos;color:black">Calibrations - <a href="https://pansophy.jlab.org/pansophy/Facilities/Calibration/Calibrations.cfm">
https://pansophy.jlab.org/pansophy/Facilities/Calibration/Calibrations.cfm</a><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:Aptos;color:black">Critical Calibrations -
<a href="https://pansophy.jlab.org/pansophy/Facilities/Calibration/CalibrationsX.cfm">
https://pansophy.jlab.org/pansophy/Facilities/Calibration/CalibrationsX.cfm</a><o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:Aptos;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:Aptos;color:black">Thanks!<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:Aptos;color:black">Megan<o:p></o:p></span></p>
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<p class="MsoNormal"><o:p> </o:p></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><b><span style="font-size:12.0pt;color:black">From:</span></b><span style="font-size:12.0pt;color:black"> Pansophy <<a href="mailto:pansophy-bounces@jlab.org">pansophy-bounces@jlab.org</a>> on behalf of Megan McDonald via Pansophy <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>><br>
<b>Sent:</b> Wednesday, August 20, 2025 1:19 PM<br>
<b>To:</b> Larry King <<a href="mailto:king@jlab.org">king@jlab.org</a>><br>
<b>Cc:</b> pansophy <<a href="mailto:pansophy@jlab.org">pansophy@jlab.org</a>>; Ashley Mitchell <<a href="mailto:ashleya@jlab.org">ashleya@jlab.org</a>><br>
<b>Subject:</b> [Pansophy] Calibration System <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-size:12.0pt;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:Aptos;color:black">Larry,<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:Aptos;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:Aptos;color:black">As discussed, I have put the new Calibration system in Pansophy and have put the registers that are presently available on DocuShare into the database. To access, you can go to
<b>Main Menu > Facilities > Calibration</b>. This is the page that shows all instruments (critical and not critical) as well as a view button for more information and the edit option if you are the instrument owner or calibration custodian. OR you can look
at <b>Main Menu > Facilities > Critical Calibrations </b>to view info on just the instruments that have been deemed critical with the additional feature of color coding if the calibration is good, coming up on the due date or overdue.<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:Aptos;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:Aptos;color:black">Please take some time to explore the system, familiarize yourself with it, break it, etc. I would like to send this information out to the people that are in the registers as custodians early
next week as a "beta" release for them to do the same. Let's say Wednesday?<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:Aptos;color:black"><o:p> </o:p></span></p>
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<p class="MsoNormal"><span style="font-family:Aptos;color:black">I have also attached an excel sheet with the Types that I tried my best to decipher. <o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:Aptos;color:black">Thanks!<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:Aptos;color:black">Megan McDonald<o:p></o:p></span></p>
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<p class="MsoNormal"><span style="font-family:Aptos;color:black"><o:p> </o:p></span></p>
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