Summary of the Aug 24/09 SHMS+HMS User's Group Board Meeting

Present: John Arrington, Howard Fenker, Tanja Horn, Garth Huber, Peter Monaghan, 
	 Ioana Niculescu, Charles Perdrisat, Steve Wood.

We had a good discussion on steps to take to improve the SHMS user
communications, and fill in gaps where people are needed, etc.

EMAIL LIST:
- Ioana will distribute a list of current subscribers to the mailing list.
- Ioana will also update her list of potential SHMS+HMS user's based on the PAC
  proposals to date, and look at how to subscribe a group of people to the
  mailing list.

WEBSITE:
- John will update the SHMS systems contact list on the website.
- Tanja will add/update shielding, optics, MC information on website.
- Steve wants more official information moved to the hallcweb server.

SOFTWARE:
- John will contact people about potentially contributing to analysis software.
- Steve is looking at DAQ.  Should be straightforward, mostly a budget issue.

COMMISSIONING PLAN:
- This consists of both a Global Commissioning plan, including what are the
  "Commissioning Experiments", as well as detailed plans for Optics, Detectors,
  and other subsystems.
- Steve and Howard will do an initial, impartial look at what are appropriate
  commissioning experiments.

NEWSLETTER:
- We will have a monthly newsletter to keep people informed of SHMS progress.
- The first newsletter will be distributed to both the Hall C and SHMS lists.
  Following newsletters will only be sent to the SHMS list, so it is important
  to have people subscribed.
- Steve offered to write the first one (since distributed), and we will take
  turns for the rest.
- Peter offered to write the October newsletter.  He will circulate a draft
  before the next board meeting for us to review and discuss.

DETECTORS UPDATE:
- Howard still waiting for final report from August review (since distributed).
- Howard and Charles will look again at the detector stack space allocations.
- Lehman review in September.  Expected to be straightforward as far as SHMS
  detetors are concerned, due to positive August review.
- Status meetings are typically planned 6 months apart.

UPCOMING EVENTS:
- Hall C workshop tentatively planned for Jan 22-23/10.
- PAC week begins Jan 25/10.
- Next detector working group meeting to be co-ordinated with these dates.

NEXT MEETING:
- Week of October 5.  Garth will arrange TeleConference.