[All_jlau] JLab Update: Hurricane Irene Prep Moves to HPC-2

[deborah magaldi]

Members of Jefferson Lab's leadership and Emergency Management Team met 
earlier today regarding the forecast path and possible impacts of 
Hurricane Irene. At this time, the lab community is directed to carry 
out all Hurricane Preparedness Condition-2 (HPC-2) checklist activities.

Some additional actions outlined in HPC-3 checklists are also being 
directed and those responsible for these actions have been informed.

All actions must be completed by noon tomorrow (Friday, Aug. 26).

If you are unsure of what you need to do to prepare your work area for 
HPC-2, please see the appropriate Hurricane/Severe Weather Checklist 
posted at: http://www.jlab.org/intralab/emergency/weather/index.html

Check with your supervisor or JLab Emergency Manager Tina Menefee ( 
menefee at jlab.org or call ext 5490) if you have questions or need more 
specific information.

If you should need to take personal time today or tomorrow to prepare 
your home or family for Hurricane Irene response, please coordinate with 
your supervisor.

Lab management and emergency management staff will meet again at the end 
of the day. If conditions change an update will be sent out at that time.

_*General Preparations EVERYONE is asked to complete:*_

-- Put all waste and recycling in appropriate receptacles for pick up 
THIS EVENING by Housekeeping staff. JLab dumpsters will be emptied on 
Friday morning. Housekeeping on Friday will be extremely limited. On 
Friday put food and wet waste items in kitchenette and restroom waste 
receptacles.

-- Pick up loose debris in your work areas (indoors and out) and get it 
into the appropriate trash or recycling container. Check your area for 
materials and equipment that could be blown about or damaged by heavy 
rain; they may need to be moved indoors or tied down.

-- All golf carts that don't have a shelter must be taken to the 
Experimental Staging building, #23, on the Accelerator Site near the 
entrance to Hall D. Bring unsheltered golf carts to Building 23 between 
10 a.m. and 12-noon on Friday. A ride can be provided back to your shop 
or office.  If possible, put your golf cart charger unit and charger hut 
into the golf cart when taking it to shelter.
If you are unable to get your golf cart to Building 23, please contact 
Manny at 876-1745 or Joe at 528-7158 on Friday morning.

--Take time today to backup your JLab personal computer folders and 
other electronic systems as necessary. Before you leave for the weekend, 
please turn off all desktop computers. Also turn off any UPS 
(uninterruptible power supply) devices in your office or work area. The 
IT Division staff anticipates that the core network and central systems 
will remain online without interruption over the weekend.

_*Other Useful Links*_:
--More information about JLab's severe weather response is available at: 
http://www.jlab.org/intralab/emergency/

--Preparing for a hurricane at home: 
http://www.jlab.org/intralab/emergency/weather/at_home.html

--Virginia Hurricane Evacuation Guide: 
http://www.virginiadot.org/alpha/2010hurricaneswf/10015_newguide.html

--Virginia Department of Emergency Management Hurricane Preparedness: 
http://www.vaemergency.gov/readyvirginia

--National Weather Service, National Hurricane Center: 
http://www.nhc.noaa.gov/

--JLab's Weather Station: http://www.jlab.org/fm/wx/

--Virginia Dept. of Emergency Management -- Recovery after the storm:
  http://www.vaemergency.gov/disaster-recovery/recover-and-rebuild/eight-steps


Thank you for your time and attention to this important message.
Regards,
Deb Magaldi
Jefferson Lab
Public Affairs
12000 Jefferson Ave., Suite 15
Newport News, VA 23606
ph. 757-269-5102


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