[All_staff] Employee Timesheets are Due at End of Last Work Day of Period

[Janet Smith]

Completed and signed employee timesheets for December 16-31, 2009 are 
due to supervisors at the *end of the employee's last scheduled work day 
of the timesheet period*.  If an employee is absent, the supervisor 
should complete and sign the employee's timesheet by this same 
deadline.  Exempt employees who record work time using percentages must 
enter the work percentages on the last day worked, not the last day of 
the timesheet period, in order to save and sign the timesheet.  
*Supervisor and project manager approvals* on these timesheets are due 
to Finance *no later than 2:00 p.m. on Monday, January 4, 2010*.

The Laboratory shutdown begins Wednesday, December 23rd at 5:00 p.m.  
The Lab will reopen on Monday, January 4, 2010.  December 24, 25, and 
31, 2009 and January 1, 2010 are designated Lab holidays.  December 
28th, 29th, and 30th can be taken as vacation days or Leave Without Pay 
(LWOP).  The LWOP option is a change from past practice and is available 
only during the Lab shutdown.  For those employees who elected LWOP, 
they must adhere to the guidelines set forth in Rhonda Barbosa's 
all-staff email sent on December 16, 2009.  Only those employees who are 
on approved FMLA, short-term disability, or long-term disability are 
eligible to charge sick leave during the shutdown.   Also, only those 
employees who are on the approved listing of authorized workers 
_"required"_ to work during the shutdown should have productive hours 
recorded during this period.

As a reminder, Jefferson Lab does not have compensatory time as a form 
of payment for overtime.  Please remember that for non-exempts, your 
timesheet should always reflect your actual work and leave time for the 
period; and for exempts, your timesheet should always reflect your work 
prorated as required and your actual leave time for the period.  For 
those who supervise students and casuals, sign their timesheets even if 
they did not have time for this period.

_Time Collection Supported Browsers_
Many employees have problems when completing timesheets using different 
versions of the Mozilla browser, specifically versions 1.7.2 and 1.7.3.  
Correcting timesheets, specifically, cannot be completed using the 
Mozilla browser.  Internet Explorer is the preferred browser, but please 
be advised there are problems accessing the employee self-service 
options when using IE 8.

You can access the web-based Time Collection system from:
Inside JLab - http://misportal.jlab.org/time
JLab Insight Page - Click on Timesheet under the Popular Applications 
section
Off-site access - http://misportal.jlab.org/time

The JLab Time Collection Manual is also available from the JLab home 
page under Publications, then Manuals.

Please contact Sharon Hay at ext 7620 or me at ext. 7503 if you have any 
questions.  Thank you for your assistance and Happy Holidays.
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