[All_staff] 2010 Lab Shutdown/Exception Process

[Rhonda Barbosa]

Colleagues:

The Laboratory shutdown begins Thursday, December 23 at 5 p.m.The Lab 
will reopen on Monday, January 3, 2011. As a reminder, December 24, 27, 
30 and 31 are designated as holidays. December 28, 29 can be taken as 
vacation days or as Leave Without Pay (LWOP). The LWOP option is 
available only during the Lab shutdown.For those employees who elect 
LWOP, they must adhere to the guidelines detailed below.  Employees are 
responsible for charging time to the Leave codes as appropriate.

Exempt employees who elect to take LWOP CANNOT be on the premises during 
the Lab shutdown and are NOT authorized to work during this time. Those 
exempt employees who choose to charge LWOP in lieu of vacation must 
notify their supervisor and HR, via email to Josh Cameron 
(jcameron at jlab.org <mailto:jcameron at jlab.org>)**_*no later than Friday, 
December 17, 2010.*
_
Non-exempt employees who elect LWOP should only charge actual hours 
worked to their time sheet. An email from the non-exempt employee to 
Josh Cameron in HR (jcameron at jlab.org <mailto:jcameron at jlab.org>) and 
the immediate supervisor is required *_no later than Friday, December 
17, 2010_ *if LWOP during the shutdown is selected.

Those employees who elect LWOP are advised that sick and vacation leave 
accruals for the time sheet period will be prorated down.  This 
proration is also true for the employer TIAA contributions.
_
_ _Associate Directors are responsible for submitting a list to Rusty 
Sprouse __no later than 12PM, Monday, December 20_ for employees that 
are required to work during the shutdown period. For all exempt 
employees required to work during the holiday shutdown, adherence to the 
time charging practices and on-site rules outlined above is essential.

It is critical that all employees on site provide proper notification 
due to the power outage impacting various buildings across the campus. 
No one will be allowed to work in buildings affected by the power outage 
without prior approval from Facilities Management and Safety. The power 
outage will affect CEBAF Center, EEL, and Test Lab during the entire 
holiday period.

During the shutdown, facility and infrastructure maintenance and energy 
saving measures will be in effect in the remaining buildings including 
the VARC and ARC.  This means that building temperatures will be reduced 
and certain equipment will be turned off to save energy.


Regards,
Rhonda
Human Resources

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