[All_staff] Employment Verification Process

[Rhonda Barbosa]

  Dear Colleagues,

*New Employment Verification Contract Requirement*
**
On June 20, 2010, JSA's contract with the U.S. Department of Energy was 
amended to require use of the Employment Verification or E-Verify 
System. E-Verify is an electronic database operated by the U.S. 
Department of Homeland Security to verify employee identity and work 
authorization. This contract change requires JSA to review the I-9 
employment eligibility forms of _all employees hired after November 6, 
1986_. Employees hired on or before November 6, 1986 are exempt from 
this government requirement. To minimize inconvenience to employees, HR 
will review documents previously provided by affected employees and 
compare them to the new requirements.

The I-9 is the form that all U.S. employers must complete and retain for 
each individual they hire in the United States. The form is required 
for  citizens and non-citizens. Employers are required to examine the 
employment eligibility and identity document(s) that employees present 
and determine whether the document(s) appear to be genuine and support 
the information provided on the I-9 form.

For most employees, previously supplied information and documents will 
meet the E-Verify system and government regulation requirements. 
However, the new government regulations, and/or the limitations of the 
E-Verify system, will require that JSA complete a new  I-9 form for some 
employees. In these cases, the employee will receive an email from HR 
with instructions to provide new documentation and/or complete a new form.

Employees can read further details about E-Verify on the HR homepage at 
the following URL:

http://www.jlab.org/div_dept/admin/HR/employment/everify.html

The HR department greatly appreciates your time, patience, and 
cooperation in this matter. If there are any questions, please contact 
me or Sue Ewing at ext. 7687 or ewing at jlab.org <mailto:ewing at jlab.org>

Regards,
Rhonda
/Human Resources/
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