[All_staff] Employee Timesheets are Due at End of Last Work Day of Period

[Janet Smith]

Completed and signed employee timesheets for December 16-31, 2011 are 
due to supervisors at the *end of the employee's last scheduled work day 
of the timesheet period*.  If an employee is absent, the supervisor 
should complete and sign the employee's timesheet by this same 
deadline.  For those employees who are will not have system access on 
their last work day due to the power outage, they should complete and 
sign their timesheets by 9:00 a.m. on Monday, January 2, 2012.  Exempt 
employees who record work time using percentages must enter the work 
percentages on the last day worked, not the last day of the timesheet 
period, in order to save and sign the timesheet.  *Supervisor and 
project manager approvals* on these timesheets are due to Finance *no 
later than 2:00 p.m. on Monday, January 2, 2012.

* The Laboratory shutdown begins Thursday, December 22 at 5 p.m.  The 
Lab will reopen on Monday, January 2, 2012.  December 23, 26, 29 and 30, 
2011 are designated as holidays. December 27th and 28th can be taken as 
vacation days or as Leave Without Pay (LWOP). The LWOP option is 
available only during the Lab shutdown.  For those employees who elected 
LWOP, they must adhere to the guidelines set forth in Rhonda Barbosa's 
all-staff email sent on December 13, 2011.  Only those employees who are 
on approved FMLA, short-term disability, or long-term disability are 
eligible to charge sick leave during the shutdown.  Also, only those 
employees who are on the approved listing of authorized workers 
"_*required*_" to work during the shutdown should have productive hours 
recorded during this period.

As a reminder, Jefferson Lab does not have compensatory time as a form 
of payment for overtime.  Please remember that for non-exempts, your 
timesheet should always reflect your actual work and leave time for the 
period; and for exempts, your timesheet should always reflect your work 
prorated as required and your actual leave time for the period.  For 
those who supervise students and casuals, sign their timesheets even if 
they did not have time for this period.

_Time Collection Supported Browsers_
Many employees have problems when completing timesheets using different 
versions of the Mozilla browser, specifically versions 1.7.2 and 1.7.3.  
Correcting timesheets, specifically, cannot be completed using the 
Mozilla browser.  Internet Explorer is the preferred browser, but please 
be advised that the employee self-service options are not accessible 
when using IE 8.

You can access the web-based Time Collection system from:
Inside JLab - http://misportal.jlab.org/time
JLab Insight Page - Click on Timesheet under the Popular Applications 
section
Off-site access - http://misportal.jlab.org/time

The JLab Time Collection Manual is also available from the JLab home 
page under Publications, then Manuals.

Please contact Sharon Hay at ext 7620 if you have any questions.  Thank 
you for your assistance and Happy Holidays.
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