[All_staff] 2011 Benefits Open Enrollment Begins Today

Wed Feb 16 09:18:43 EST 2011

2011 Benefits Open Enrollment

February 16 -- March 4, 2011

Open Enrollment for Jefferson Lab's health and welfare benefits runs from_Wednesday, February 16, through Friday, March 4, 2011, via the Employee Self Service (ESS) system_.

  The ESS system allows you to review your current plan enrollments choices; read about plan benefits, review plan design and rate changes for 2011.

  All*Regular and Term*  employees are eligible for medical, dental, health and dependent care flexible spending accounts, short-term disability and supplemental life insurance.

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*2011 IMPORTANT ENROLLMENT INFORMATION YOU NEED TO KNOW
*

*1.      *As in the past, we will continue to offer a*_Default System of Benefits Enrollment._*  This means that if you are*NOT*  changing benefits and do NOT enroll in a
Flexible Spending Account (FSA), you do not need to re-enroll.  Your current benefit elections will remain on file and be effective for the 2011 benefit year.

*2.      **Flexible Spending Accounts*  *_do not carry over from year to year_*.   Therefore, if you are currently enrolled in the Medical or Dependent Care Flexible Spending Account, and

*_wish to continue your participation you must re-enroll_*.   You will need to go into the ESS system online and enroll if you wish to participate in the Flexible spending plans.

*3.      **/The ESS system can only be accessed on-site./*   Restricted access to the system is to protect your security.

*4.      **If you_choose to make changes to your current benefit elections, you will be required to_  _enroll via the online ESS system_.   
The ESS system is now integrated with the Lab's time collection system.   _Benefits enrollment can be accessed via the web-based menu located on the
left of the ESS system._*

   5. As a result of the Health Care Reform you may be eligible to
      enroll your adult children up to age 26 on your medical and dental
      plan. Dependent(s) may be added regardless if they reside with
      you, their marital status, financial dependency, or student status.

        * However, your adult children are _NOT eligible_ for coverage
          on your insurance plan if they have group-sponsored coverage
          available through their employer.

Jefferson Science Associates (JSA) is a grandfathered group-sponsored plan.

*6.      *Be sure to review your_beneficiary designations for life insurance_  during the open enrollment period.   

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You can access the ESS system via the link on the JLab Insight page or directly at:*misportal.jlab.org/time*  <https://portal.metlink.com/MetLinkPortal/jsp/metlink/main.jsp>

Use your JLab username and password to login.   

There will be information sessions conducted in the CEBAF Center, room L102/104 on the ESS system and benefit overviews on the following dates and times:

Thursday        February 17th   1:00-2:00 pm

Wednesday    February 23th   10:30-11:30 am

Wednesday    March 2nd         10:00- 11:00 am

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_* Key Changes for 2011*_

_Medical Plans_

*The medical plan will continue to be administered through Anthem and 
Optima. In compliance with health care reform, preventative care will 
now be provided at no cost to you and essential benefits will no longer 
have annual dollar limit restrictions. The adult dependent age limit has 
also been extended up to age 26; the new eligibility requirements must 
be met to allow for coverage up through age 26*. *Eligibility rules are 
located in the ESS system and on the Benefits page*.

  Please refer to the Benefits Overview Matrix and the Summary of 
Changes Table available on the Company Links page of the ESS system 
(2^nd link on the web menu in the ESS system).These documents provide 
information on the plans and the premium rates. *If you are changing 
plans, adding or dropping dependents or modifying levels of coverage, 
you must complete the Enrollment Form (Anthem or Optima).*

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_

_Dental Plan_

Delta Dental of Virginia will continue to be Jefferson Lab's dental 
administrator.There is no increase to the dental premium rates for the 
2011 plan year. *The adult dependent age limit has also been extended up 
to age 26; the new eligibility requirements must be met to allow for 
coverage up through age 26*. *Eligibility rules are located in the ESS 
system and on the Benefits page*.

  The Summary of Changes Table is available on the Company Links page of 
the ESS system. *If you are enrolling in the plan for the first time or 
are changing your coverage you must complete the Enrollment/Change form.*

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_

_Short-Term Disability_

If you are already enrolled in Short-Term Disability (STD) and wish to 
continue the coverage, you are not required to do anything. *If you do 
not have STD and wish to apply, you must indicate this on the STD 
enrollment page.**You will also be required to fill out an application 
form.* This will be reviewed by MetLife to determine if coverage will be 
offered. The form is available in the ESS Company Links page (2nd link 
on the web menu in the ESS system).*/Note: Coverage is not guaranteed./*

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_Supplemental (Optional) Life_

Under MetLife, supplemental Life is called Optional Life.If you are 
already enrolled in supplemental life and do not want to change your 
coverage you do not have to re-enroll; your coverage will be continued 
automatically.*If you do not have supplemental life and want to enroll 
in the Optional Life plan, you must submit a MetLife application*. 
MetLife reviews all applications to determine coverage availability and 
offers.The form is available in the ESS Company Links page (2nd link on 
the web menu in the ESS system).*/Note: Coverage is not guaranteed/*

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_Same-Sex Domestic Partner Coverage_**

Jefferson Lab will continue to provide same-sex domestic partners 
coverage through the medical and dental plans.The dependents of the 
same-sex domestic partner may also be covered.See the Domestic Partner 
Coverage Summary on the Company Links page of the ESS system.*A 
notarized affidavit is required (available on the medical and dental ESS 
pages)./Contact Human Resources, if you are enrolling in this coverage./*

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_Beneficiaries_

It is important that you review your beneficiaries.This applies to both 
the Basic Life and Optional Life plans.While you are going through the 
enrollment process check your beneficiaries to be sure that the 
information is correct.The named beneficiaries in the ESS system will be 
those that are forwarded to MetLife and receive the benefits of your 
policies.

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_Annual Enrollment Instructions_:

·*From a JLab computer, go to the JLab Insight page and Click on the 
Open Enrollment Link or type **misportal.jlab.org/time * 
<https://misportal.jlab.org/time>*in your browser address window and 
click on enter. *

·*This brings you to the Deltek Time & Expense with Employee Self Service. *

·*Enter your current JLab user ID and password to access your ESS account. *

·*Click "Benefits" (link on the left side of the online menu).*

·*Click "Benefits Enrollment". *

·*Read Carefully and Follow Instructions. (_Continue, Done and Save, 
allows you to move forward)._*

·*Review your changes carefully. *

·*Click the "Confirm" button (bottom of Benefit Summary screen).*

o*/Note: You will not receive an email confirmation from the system 
after the process is complete./*

·*_Important_**-- Print the Confirmation page and keep it for your 
records*.

*_Review of 2011 Benefit Facts_*

* If you do not want to make any changes and do not want to enroll in 
the Health Care or Dependent Care Flexible Spending Account you do not 
have to re-enroll.*

  If you want to make any changes and/or sign up for one of the Flexible 
Spending Accounts you must go through the enrollment process via the ESS.

Remember, if you make any changes to your current plan options, you will 
be required to complete the corresponding application.

If you want to make any changes in your beneficiaries' designation you 
must go through the enrollment process using ESS.

The deadline to turn in application/enrollment forms and other documents 
to Human Resources, VARC room 40C, _is March 4,^2011._

2011 Open Enrollment benefits coverage will be effective April 1, 2011 
through March 31, 2012.
Your 2011 premium deductions will be reflected on your March 31, 2011 
paycheck.

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