[All_staff] Employee Timesheets are Due at End of Work Day Today

[Janet Smith]

Completed and signed employee timesheets for February 16-28, 2011 are 
due to supervisors at the *end of the employee's work day today, 
February 28th*.  If an employee is absent, the supervisor should 
complete and sign the employee's timesheet by this same deadline. 
**
*Supervisor and project manager approvals* on these timesheets are due 
to Finance *no later than 2:00 p.m. on Tuesday, March 1st*.  As a 
reminder, Jefferson Lab does not have compensatory time as a form of 
payment for overtime.  Please remember that for non-exempts, your 
timesheet should always reflect your actual work and leave time for the 
period; and for exempts, your timesheet should always reflect your work 
prorated as required and your actual leave time for the period.  For 
those who supervise students and casuals, sign their timesheets even if 
they did not have time for this period.

_*Time Reporting for ARC and VARC Power Outage on February 25th*_
As a result of the power outages in the ARC and VARC buildings on 
Friday, February 25th, employees whose productive time was affected by 
the outage are to follow the guidelines below for recording time:

_All Staff_
If you were already scheduled for vacation/sick leave on Friday, 
February 25th, then enter your hours accordingly as vacation/sick 
leave.  The power outage does not affect your time entries.

_Students & Casuals:
_Record actual hours worked on Friday as normal.  Students and Casuals 
are not eligible for any type of leave.

_Non-Exempt Staff:
_Record actual hours worked on Friday as normal.  The remainder of your 
scheduled work day should be charged either to Weather/Public Emergency 
Leave (up to 4 hours) or vacation accordingly.

_Exempt Staff:
_If you record your productive time by day, record your actual hours 
worked on Friday.  The remainder of your scheduled work day should be 
charged to Weather/Public Emergency Leave (up to 4 hours) or vacation 
accordingly.

If you record productive time with percentages, record up to 4 hours of 
Weather/Public Emergency Leave or vacation on Friday, February 25th.  
Complete your work percentages as usual at the end of the pay period.

If the Weather/Public Emergency Leave charge line is not already on your 
timesheet, follow the instructions below to add it:

Click on the binoculars in the Project Field
Click on the + next to Favorites
Click on the white box in the blue area next to the Weather/Public 
Emergency line
Click on Add to Timesheet

If you do not see the Weather/Public Emergency charge in your Favorites,
Click on the binoculars in the Project Field
Click on the + next to Jefferson Lab
Click on the + next to Leave
Click on the white box in the blue area next to the Weather/Public 
Emergency line
Click on Add to Timesheet

Please note that no comment is required when entering the Weather/Public 
Emergency Leave.

_Time Collection Supported Browsers_
Many employees have problems when completing timesheets using different 
versions of the Mozilla browser, specifically versions 1.7.2 and 1.7.3.  
Correcting timesheets, specifically, cannot be completed using the 
Mozilla browser.  Internet Explorer is the preferred browser, but please 
be advised there are problems accessing the employee self-service 
options when using IE 8.

You can access the web-based Time Collection system from:
Inside JLab - http://misportal.jlab.org/time
JLab Insight Page - Click on Timesheet under the Popular Applications 
section
Off-site access - http://misportal.jlab.org/time

The JLab Time Collection Manual is also available from the JLab home 
page under Publications, then Manuals.

Please contact Sharon Hay at ext 7620 or me at ext. 7503 if you have any 
questions.  Thank you for your assistance.

Janet Smith
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