[All_staff] Timesheet Approvals are Due to Finance by 2:00 p.m. Today

[Janet Smith]

Completed and signed employee timesheets for December 16-31, 2010 were 
due to supervisors at the *end of the employee's last scheduled work day 
of the timesheet period*, but no later than December 31st.  If an 
employee was absent, the supervisor should have completed and signed the 
employee's timesheet by this same deadline.  *

Supervisor and project manager approvals* on these timesheets are due to 
Finance *no later than 2:00 p.m. today, January 3, 2011.  *As a 
reminder, Jefferson Lab does not have compensatory time as a form of 
payment for overtime.  Please remember that for non-exempts, your 
timesheet should always reflect your actual work and leave time for the 
period; and for exempts, your timesheet should always reflect your work 
prorated as required and your actual leave time for the period.  For 
those who supervise students and casuals, sign their timesheets even if 
they did not have time for this period.
*
* The Laboratory shutdown began Thursday, December 23 at 5 p.m.  The Lab 
reopened today, January 3, 2011.  December 24, 27, 30 and 31, 2010 were 
designated as holidays. December 28th and 29th can be taken as vacation 
days or as Leave Without Pay (LWOP). The LWOP option was available only 
during the Lab shutdown.  For those employees who elected LWOP, they 
must have adhered to the guidelines set forth in Rhonda Barbosa's 
all-staff email sent on December 15, 2010.  Only those employees who 
were on approved FMLA, short-term disability, or long-term disability 
are eligible to charge sick leave during the shutdown.  Also, only those 
employees who are on the approved listing of authorized workers 
"_*required*_" to work during the shutdown should have productive hours 
recorded during this period.

_*Time Reporting for Early Closure and Delayed Opening (December 16th & 
17th)*
_As a result of the Lab's early closing on Thursday, December 16, 2010 
and the delayed opening on Friday, December 17, 2010, employees are to 
follow the guidelines below for recording time:
 
_All Staff:_
If you were already scheduled for vacation/sick leave on Thursday, 
December 16th and/or Friday, December 17th, then enter your hours 
accordingly as vacation/sick leave.  The early closing and/or late start 
do not affect your time entries.  Please note that only employees who 
were at work on December 16th and remained at work until the designated 
time of dismissal will be granted Weather/Public Emergency Leave; 
otherwise, vacation leave must be charged.  Also, employees must have 
reported to work on December 17th in order to receive up to three hours 
of paid Weather/Public Emergency Leave; otherwise, vacation (or leave 
without pay if vacation leave is exhausted) must be charged.

_Students & Casuals:_
Record actual hours worked on Thursday and Friday as normal.  Students 
and Casuals are not eligible for any type of leave.
 
_Non-Exempt Staff:_
Record actual hours worked on Thursday and Friday as normal.  The 
remainder of your scheduled work days should be charged either to 
Weather/Public Emergency Leave (up to four hours on December 16th and up 
to three hours on December 17th) or vacation accordingly.  Record 8 
hours on Thursday and Friday to vacation/sick leave if you were already 
scheduled for vacation/sick leave.
_Exempt Staff:_
If you record productive time by day, record your actual hours worked on 
Thursday and Friday.  The remainder of your scheduled work days should 
be charged either to Weather/Public Emergency Leave (up to four hours on 
December 16th and up to three hours on December 17th) or vacation 
accordingly.  Record 8 hours on Thursday and Friday to vacation/sick 
leave if you were already scheduled for vacation/sick leave.
If you record productive time with percentages, record up to four hours 
on December 16th and up to three hours on December 17th to 
Weather/Public Emergency Leave or vacation accordingly.  Complete your 
percentages as usual at the end of the pay period.  If you were already 
scheduled for vacation/sick leave, record 8 hours on Thursday and Friday 
to vacation/sick leave.
 
If the Weather/Public Emergency Leave charge line is not already on your 
timesheet, follow the instructions below to add it:
 
Click on the binoculars in the Project Field
Click on the + next to Favorites
Highlight the Weather/Public Emergency line
Click on Add to Timesheet
 
If you do not see the Weather/Public Emergency charge in your Favorites,
Click on the binoculars in the Project Field
Click on the + next to Jefferson Lab
Click on the + next to Leave
Highlight the Weather/Public Emergency line
Click on Add to Timesheet
 
Please note that no comment is required when entering the Weather/Public 
Emergency Leave.

_Time Collection Supported Browsers_
Many employees have problems when completing timesheets using different 
versions of the Mozilla browser, specifically versions 1.7.2 and 1.7.3.  
Correcting timesheets, specifically, cannot be completed using the 
Mozilla browser.  Internet Explorer is the preferred browser, but please 
be advised there are problems accessing the employee self-service 
options when using IE 8.

You can access the web-based Time Collection system from:
Inside JLab - http://misportal.jlab.org/time
JLab Insight Page - Click on Timesheet under the Popular Applications 
section
Off-site access - http://misportal.jlab.org/time

The JLab Time Collection Manual is also available from the JLab home 
page under Publications, then Manuals.

Please contact Sharon Hay at ext 7620 or me at ext. 7503 if you have any 
questions.  Thank you for your assistance.
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <https://mailman.jlab.org/pipermail/all_staff/attachments/20110103/23037572/attachment-0002.html>
-------------- next part --------------
A non-text attachment was scrubbed...
Name: jpsmith.vcf
Type: text/x-vcard
Size: 261 bytes
Desc: not available
URL: <https://mailman.jlab.org/pipermail/all_staff/attachments/20110103/23037572/attachment-0002.vcf>