[All_staff] Employee Timesheets Due at End of Work Day Today

[Janet Smith]

Completed and signed employee timesheets for October 16-31, 2012 are 
*due to supervisors at the end of the employee's work day today, October 
31st*.  If an employee is absent, the supervisor should complete and 
sign the employee's timesheet by this same deadline.

*Supervisor and project manager approvals* on these timesheets *are due 
to Finance no later than 2 p.m. on Thursday, November 1st*.  As a 
reminder, Jefferson Lab does not have compensatory time as a form of 
payment for overtime.  Please remember that for non-exempts, your 
timesheet should always reflect your actual work and leave time for the 
period; and for exempts, your timesheet should always reflect your work 
prorated as required and your actual leave time for the period.  For 
those who supervise students and casuals, sign their timesheets even if 
they did not have time for this period.

_Time Reporting for Inclement Weather on Monday, October 29th_
As a result of the Lab closing due to weather conditions related to 
hurricane Sandy on Monday, October 29, 2012, employees are to follow the 
guidelines below for recording time:

*_All Staff_
If you were already scheduled for vacation/sick leave on Monday, October 
29th, then enter your hours accordingly as vacation/sick leave.  The Lab 
closure does not affect your time entries.
*
_Students & Casuals:
_Record only actual hours worked on Monday as normal (this generally 
should be zero hours).  Students and Casuals are not eligible for any 
type of leave.

_Non-Exempt Staff:
_Record only actual hours worked on Monday as normal.  The remainder of 
your scheduled work day should be charged to Weather/Public Emergency 
Leave (up to 8 hours) or to vacation/sick leave if you were already 
scheduled for vacation/sick leave.

_Exempt Staff:
_If you record your productive time by day, record only your actual 
hours worked on Monday.  The remainder of your scheduled work day should 
be charged to Weather/Public Emergency Leave (up to 8 hours) or to 
vacation/sick leave if you were already scheduled for vacation/sick leave.

If you record productive time with percentages, record up to 8 hours of 
Weather/Public Emergency Leave on Monday or record vacation/sick leave 
if you were already scheduled for vacation/sick leave.  Complete your 
work percentages as usual at the end of the pay period.

If the Weather/Public Emergency Leave charge line is not already on your 
timesheet, follow the instructions below to add it:

Click on the binoculars in the Project Field
Click on the + next to Favorites
Click on the white box in the blue area next to the Weather/Public 
Emergency line
Click on Add to Timesheet

If you do not see the Weather/Public Emergency charge in your Favorites,
Click on the binoculars in the Project Field
Click on the + next to Jefferson Lab
Click on the + next to Leave
Click on the white box in the blue area next to the Weather/Public 
Emergency line
Click on Add to Timesheet

Please note that no comment is required when entering the Weather/Public 
Emergency Leave.

You can access the web-based Time Collection system from:
Inside JLab - http://misportal.jlab.org/time
JLab Insight Page - Click on Timesheet under the Popular Applications 
section
Off-site access - http://misportal.jlab.org/time

The JLab Time Collection Manual is also available from the JLab home 
page under Publications, then Manuals.

Please contact me at ext. 7503 if you have any questions.  Thank you for 
your assistance.
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