[All_staff] Lab Holiday Shutdown

[Rhonda Barbosa]

Colleagues: 


The lab shutdown begins Friday, December 20 at 5 p.m. The Lab will reopen on Thursday, January 2, 2014. As a reminder, December 25, 30, 31 as well as January 1, are designated as holidays. December 23, 24, 26 and 27 are designated as shutdown days and can be taken as vacation days or as Leave Without Pay (LWOP). The LWOP option is available only during the lab shutdown. For those employees who elect LWOP, they must adhere to the guidelines detailed below. Employees are responsible for charging time to the leave codes as appropriate. 



Exempt Employees 

Exempt employees who elect to take LWOP cannot be on the premises during the shutdown and are not authorized to work during this time. Exempt employees who choose to charge LWOP in lieu of vacation must notify their supervisors and HR via email to Josh Cameron ( jcameron at jlab.org ) no later than Friday, December 13, 2013. 


Non-Exempt Employees 
Non-exempt employees who elect LWOP should only charge actual hours worked to their time sheets. An email from the non-exempt employee to Josh Cameron in HR ( jcameron at jlab.org ) and the immediate supervisor is required no later than Friday, December 13, 2013 if LWOP during the shutdown is selected. 

Employees who elect LWOP are advised that sick and vacation leave accruals for the time sheet period will be prorated down. This proration is also true for the employer TIAA CREF contributions. 

Associate directors are responsible for submitting a list of employees required to work during the shutdown period to Rusty Sprouse by 12 p.m. (noon) Wednesday, December 18 using the attached form. For all exempt employees required to work during the holiday shutdown, adherence to the time-charging practices and on-site rules outlined above is essential. 

During the shutdown, energy-saving measures will be in effect in Lab buildings including the TED, Test Lab, EEL, CEBAF Center, Service Support Center and ARC. This means that building temperatures will be reduced and certain equipment will be turned off to save energy. 

Regards, 
Rhonda 
Human Resources 
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