[All_staff] Employee Timesheets Due at End of Work Day Today

[Janet Smith]

Completed and signed employee timesheets for December 16-31, 2013 are 
due to supervisors at the *end of the employee's work day today, 
December 20th*, with an exception to those required to work during the 
shutdown.  Those employees should complete and sign their timesheets on 
their last scheduled work day of the timesheet period, but no later than 
December 31st.  If an employee is absent, the supervisor should complete 
and sign the employee's timesheet by these same deadlines.  Exempt 
employees who record work time using percentages must enter the work 
percentages on the last day _worked_, not the last day of the timesheet 
period, in order to save and sign the timesheet.

*
Supervisor and project manager approvals* on these timesheets are due to 
Finance *no later than 2:00 p.m. on Thursday, January 2, 2014. * *

*The Laboratory shutdown begins Friday, December 20 at 5 p.m.The Lab 
will reopen on Thursday, January 2, 2014. December 25, 30 and 31 are 
designated as holidays.  December 23, 24, 26, and 27 are designated as 
shutdown days and can be taken as vacation or as Leave Without Pay 
(LWOP). The LWOP option is available only during the Lab shutdown.For 
those employees who elected LWOP, they must adhere to the guidelines set 
forth in Rhonda Barbosa's all-staff email sent on December 5, 2013.

Only those employees who are on approved FMLA, short-term disability, or 
long-term disability are eligible to charge sick leave during the 
shutdown.  Also, only those employees who are on the approved listing of 
authorized workers "_*required*_" to work during the shutdown should 
have productive hours recorded during this period.

As a reminder, Jefferson Lab does not have compensatory time as a form 
of payment for overtime.  Please remember that for non-exempts, your 
timesheet should always reflect your actual work and leave time for the 
period; and for exempts, your timesheet should always reflect your work 
prorated as required and your actual leave time for the period.  For 
those who supervise students and casuals, sign their timesheets even if 
they did not have time for this period.

You can access the web-based Time Collection system from:
Inside JLab - http://misportal.jlab.org/time
JLab Insight Page - Click on Timesheet under the Popular Applications 
section
Off-site access - http://misportal.jlab.org/time

The JLab Time Collection Manual is also available from the JLab home 
page under Publications, then Manuals.

Please contact Sharon Hay at ext 7620 or me at ext 7503 if you have any 
questions.  Thank you for your assistance and Happy Holidays.

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