[All_staff] Employee Timesheets are Due at End of Work Day Today

[Janet Smith]

Completed and signed employee timesheets for March 16-31 are due to supervisors at the end of the employee's work day today, March 29th , with an exception for those scheduled to work this weekend.  Those employees should complete and sign their timesheets at the end of their last work day of the timesheet period.  If an employee is absent, the supervisor should complete and sign the employee’s timesheet by these same deadlines. 

Supervisor and project manager approvals on these timesheets are due to Finance no later than 2 p.m. on Monday, April 1st .  As a reminder, Jefferson Lab does not have compensatory time as a form of payment for overtime.  Please remember that for non-exempts, your timesheet should always reflect your actual work and leave time for the period; and for exempts, your timesheet should always reflect your work prorated as required and your actual leave time for the period.  For those who supervise students and casuals, sign their timesheets even if they did not have time for this period. 

Time Reporting for Delayed Opening on Monday, March 25th 
All Staff: 
If you were already scheduled for vacation/sick leave on Monday, March 25th, then enter your hours accordingly as vacation/sick leave.  The late start does not affect your time entries.  Employees must have reported to work on Monday in order to receive up to three hours of paid Weather/Public Emergency Leave; otherwise, vacation (or leave without pay if vacation leave is exhausted) must be charged. 

Students and Casuals: 
Record actual hours worked on Monday, March 25th, as normal.  Students and Casuals are not eligible for any type of leave. 

Non-Exempt Staff: 
Record actual hours worked on Monday, March 25th, as normal.  The remainder of your scheduled work day should be charged either to Weather/Public Emergency Leave (up to three hours) or vacation accordingly.  If you worked eight hours, then no leave should be charged.  Record eight hours of vacation/sick leave if you were already scheduled for vacation/sick leave. 

Exempt Staff: 
If you record productive time by day, record your actual hours worked on Monday, March 25th.  The remainder of your scheduled work day should be charged either to Weather/Public Emergency Leave (up to three hours) or vacation accordingly.  If you worked eight hours, no leave should be charged.  Record eight hours to vacation/sick leave if you were already scheduled for vacation/sick leave. 
If you record productive time with percentages, record up to three hours on Monday, March 25th, to Weather/Public Emergency Leave or vacation accordingly.  If you worked eight hours, no leave should be charged.  Complete your percentages as usual at the end of the pay period.  If you were already scheduled for vacation/sick leave, record eight hours to vacation/sick leave. 

If the Weather/Public Emergency Leave charge line is not already on your timesheet, follow the instructions below to add it: 

Click on the binoculars in the Project Field 
Click on the + next to Favorites 
Click in the box in the blue column next to the Weather/Public Emergency line 
Click on Add to Timesheet  

If you do not see the Weather/Public Emergency charge in your Favorites, 
Click on the binoculars in the Project Field 
Click on the + next to Jefferson Lab 
Click on the + next to Leave 
Click to select Weather/Public Emergency Leave 
Click on Add to Timesheet 

You can access the web-based Time Collection system from: 
Inside JLab - http://misportal.jlab.org/time 
JLab Insight Page - Click on Timesheet under the Popular Applications section 
Off-site access - http://misportal.jlab.org/time 

The JLab Time Collection Manual is also available from the JLab home page under Publications, then Manuals. 

Please contact Sharon Hay at ext. 7620 or Heidi Derby at ext. 7547 if you have any questions.  Thank you for your assistance. 
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