[All_staff] Time Reporting Instructions for Delayed Opening Today (March 25th)

[Janet Smith]

As a result of the Lab's delayed opening today, Monday, March 25, 2013, 
due to possible hazardous conditions from inclement weather, employees 
are to follow the guidelines below for recording time:

_All Staff:_
If you were already scheduled for vacation/sick leave today, Monday, 
March 25th, then enter your hours accordingly as vacation/sick leave.  
The late start does not affect your time entries.  Employees must have 
reported to work today in order to receive up to three hours of paid 
Weather/Public Emergency Leave; otherwise, vacation (or leave without 
pay if vacation leave is exhausted) must be charged.

_Students and Casuals:_
Record actual hours worked on Monday, March 25th, as normal.  Students 
and Casuals are not eligible for any type of leave.

_Non-Exempt Staff:_
Record actual hours worked on Monday, March 25th, as normal.  The 
remainder of your scheduled work day should be charged either to 
Weather/Public Emergency Leave (up to three hours) or vacation 
accordingly.  If you worked eight hours, then no leave should be 
charged.  Record eight hours of vacation/sick leave if you were already 
scheduled for vacation/sick leave.

_Exempt Staff:_
If you record productive time by day, record your actual hours worked on 
Monday, March 25th.  The remainder of your scheduled work day should be 
charged either to Weather/Public Emergency Leave (up to three hours) or 
vacation accordingly.  If you worked eight hours, no leave should be 
charged.  Record eight hours to vacation/sick leave if you were already 
scheduled for vacation/sick leave.
If you record productive time with percentages, record up to three hours 
on Monday, March 25th, to Weather/Public Emergency Leave or vacation 
accordingly.  If you worked eight hours, no leave should be charged.  
Complete your percentages as usual at the end of the pay period.  If you 
were already scheduled for vacation/sick leave, record eight hours to 
vacation/sick leave.

If the Weather/Public Emergency Leave charge line is not already on your 
timesheet, follow the instructions below to add it:

Click on the binoculars in the Project Field
Click on the + next to Favorites
Click in the box in the blue column next to the Weather/Public Emergency 
line
Click on Add to Timesheet

If you do not see the Weather/Public Emergency charge in your Favorites,
Click on the binoculars in the Project Field
Click on the + next to Jefferson Lab
Click on the + next to Leave
Click to select Weather/Public Emergency Leave
Click on Add to Timesheet

Please note that no comment is required when entering the Weather/Public 
Emergency Leave.  If you have any questions, please contact me at ext. 
7503 or Sharon Hay at ext. 7620.

Janet P Smith

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