[All_staff] Guidance for Time Reporting for Inclement Weather

[Joshua Cameron]

Colleagues, 

As a result of the Lab closing at 5:00 p.m. on Tuesday, January 28, 2014 and the Lab being closed on Wednesday, January 29, 2014, employees are to follow the guidelines below for recording time: 

All Staff: 
If you were already scheduled for vacation/sick leave on Tuesday, January 28, 2014 and/or Wednesday, January 29, 2014, then enter your hours accordingly as vacation/sick leave. 

Students & Casuals: 
Record actual hours worked on Tuesday and Wednesday as normal. Students and Casuals are not eligible for any type of leave. 

Non-Exempt Staff: 
Record actual hours worked on Tuesday and Wednesday as normal. For Swing shift Tuesday, January 28th up to 8 hours can be recorded to Weather/Public Emergency Leave unless you were already scheduled for vacation/sick leave. For all shifts on Wednesday, January 29th, up to 8 hours can be charged to Weather/Public Emergency Leave unless you were already scheduled for vacation/sick leave. 

Exempt Staff: 
If you record productive time by day, record your actual hours worked on Tuesday and Wednesday. For Swing shift Tuesday, January 28th, up to 8 hours can be recorded to Weather/Public Emergency Leave unless you were already scheduled for vacation/sick leave. For all shifts on Wednesday, January 29th, up to 8 hours can be charged to Weather/Public Emergency Leave unless you were already for vacation/sick leave. 

If you record productive time with percentages, on January 28th the Swing Shift can record up to eight hours Weather/Public Emergency Leave unless you were already scheduled for vacation/sick leave. On Wednesday, January 29th, all shifts can record up to eight hours Weather/Public Emergency Leave unless you were already scheduled for vacation/sick leave. Complete your percentages as usual at the end of the pay period. 

If the Weather/Public Emergency Leave charge line is not already on your timesheet, follow the instructions below to add it: 

Click on the binoculars in the Project Field 
Click on the + next to Favorites 
Highlight the Weather/Public Emergency line 
Click on Add to Timesheet 

If you do not see the Weather/Public Emergency charge in your Favorites, 
Click on the binoculars in the Project Field 
Click on the + next to Jefferson Lab 
Click on the + next to Leave 
Highlight the Weather/Public Emergency line 
Click on Add to Timesheet 

Please note that no comment is required when entering the Weather/Public Emergency Leave. If you have any questions about the timesheet instructions for the Weather/Public Emergency Leave, please contact Bill Shelton at ext. 7120 or Janet Smith at ext 7503 or Sharon Hay at ext. 7620. 

-- 
Heidi Derby, CPA
Accounting & Finance Manager
Jefferson Lab
757-269-7547 
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