[All_staff] Timesheet Approvals Due to Finance No Later Than 2 pm Today

[Janet Smith]

Completed and signed employee timesheets for December 16-31, 2014  were 
due to supervisors*at the end of the employee's last work day of the 
timesheet period, but no later than December 31st.*  If an employee was 
absent, the supervisor should have completed and signed the employee’s 
timesheet by this same deadline.

*Supervisor and project manager approvals* on these timesheets *are due 
to Finance no later than 2 pm today, January 5th*.  As a reminder, 
Jefferson Lab does not have compensatory time as a form of payment for 
overtime.  Please remember that for non-exempts, your timesheet should 
always reflect your actual work and leave time for the period; and for 
exempts, your timesheet should always reflect your work prorated as 
required and your actual leave time for the period.  For those who 
supervise students and casuals, sign their timesheets even if they did 
not have time for this period.

The Laboratory shutdown began Tuesday, December 23 at 5 p.m.The Lab 
reopened  today,Monday, January 5, 2015. December 24, 25, 26, as well as 
January 1, are designated as holidays.  December 29, 30, 31, as well as 
January 2, are designated as shutdown days and can be taken as vacation 
or as Leave Without Pay (LWOP) for those who requested it through Human 
Resources. The LWOP option is available only during the Lab shutdown.For 
those employees who elected LWOP, they must adhere to the guidelines set 
forth in Rhonda Barbosa's all-staff email sent on December 5, 2014.

Only those employees who are on approved FMLA, short-term disability, or 
long-term disability are eligible to charge sick leave during the 
shutdown.  Also, only those employees who are on the approved listing of 
authorized workers "_*required*_" to work during the shutdown should 
have productive hours recorded during this period.

You can access the web-based Time Collection system from:
Inside JLab - http://misportal.jlab.org/time
JLab Insight Page - Click on Timesheet under the Popular Applications 
section
Off-site access - http://misportal.jlab.org/time

Time Collection Manual Link: 
http://www.jlab.org/div_dept/cfo/time_manual.pdf

Please contact Sharon Hay at ext. 7620, Matt Krug at ext. 7120, or me at 
ext. 7503 if you have any questions.  Thank you for your assistance.
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