[All_staff] Employee Timesheets Due at End of Work Day Today

[Janet Smith]

Completed and signed employee timesheets for December 16-31, 2016 are 
due to supervisors at the *end of the employee's work day today, 
December 22nd*, with an exception for those required to work during the 
shutdown.  Those employees should complete and sign their timesheets on 
their last scheduled work day of the timesheet period, but no later than 
December 31st.  If an employee is absent, the supervisor should complete 
and sign the employee's timesheet by these same deadlines.

Exempt employees who record work time using percentages must enter the 
work percentages on the last day _worked_, not the last day of the 
timesheet period, in order to save and sign the timesheet.

*Supervisor and project manager approvals* on these timesheets are due 
to Finance *no later than 2:00 p.m. on Tuesday, January 3, 2017. * *

*The Laboratory shutdown begins Thursday, December 22 at 5 p.m.  The Lab 
will reopen on Tuesday, January 3, 2017. December 23, 26, 30, as well as 
January 2, are designated as holidays. December 27, 28, and 29 are 
designated as shutdown days and can be taken as vacation or as Leave 
Without Pay (LWOP).  The LWOP option is available only during the Lab 
shutdown. For those employees who elected LWOP, they must adhere to the 
guidelines set forth in Rhonda Barbosa's all-staff email sent on 
December 9, 2016.

Only those employees who are on approved FMLA, short-term disability, or 
long-term disability are eligible to charge sick leave during the 
shutdown. Also, only those employees who are on the approved listings of 
authorized workers should have productive hours recorded during this period.

As a reminder, Jefferson Lab does not have compensatory time as a form 
of payment for overtime.  Please remember that for non-exempts, your 
timesheet should always reflect your actual work and leave time for the 
period; and for exempts, your timesheet should always reflect your work 
prorated as required and your actual leave time for the period.  For 
those who supervise students and casuals, sign their timesheets even if 
they did not have time for this period.

You can access the web-based Time Collection system from:
Inside JLab - http://misportal.jlab.org/time
JLab Insight Page - Click on Timesheet under the Popular Applications 
section
Off-site access - http://misportal.jlab.org/time

Time Collection Manual Link: 
http://www.jlab.org/div_dept/cfo/time_manual.pdf

Please contact me at ext. 7503 or Sharon Hay at ext. 7620 if you have 
any questions.  Thank you for your assistance.  Happy Holidays.
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