[All_staff] Timesheet Approvals Due to Finance by 2 pm Today

[Janet Smith]

Completed and signed employee timesheets forDecember 16-31, 2015  were 
due to supervisors*at the end of the employee's last work day of the 
timesheet period, but no later than December 31st.* If an employee was 
absent, the supervisor should have completed and signed the employee’s 
timesheet by this same deadline.

*Supervisor and project manager approvals* on these timesheets *are due 
to Finance no later than 2 pm today,January 4, 2016*. As a reminder, 
Jefferson Lab does not have compensatory time as a form of payment for 
overtime.  Please remember that for non-exempts, your timesheet should 
always reflect your actual work and leave time for the period; and for 
exempts, your timesheet should always reflect your work prorated as 
required and your actual leave time for the period.  For those who 
supervise students and casuals, sign their timesheets even if they did 
not have time for this period.

The Laboratory shutdown began Wednesday, December 23 at 5 p.m.  The Lab 
reopened today, Monday, January 4, 2016. December 24, 25, 31, as well as 
January 1, are designated as holidays. December 28, 29, and 30 are 
designated as shutdown days and can be taken as vacation or as Leave 
Without Pay (LWOP) for those who requested it through Human Resources.  
The LWOP option is available only during the Lab shutdown. For those 
employees who elected LWOP, they must adhere to the guidelines set forth 
in Rhonda Barbosa's all-staff email sent on December 7, 2015.

Only those employees who are on approved FMLA, short-term disability, or 
long-term disability are eligible to charge sick leave during the 
shutdown. Also, only those employees who are on the approved listing of 
authorized workers should have productive hours recorded during this period.

You can access the web-based Time Collection system from:
Inside JLab - http://misportal.jlab.org/time
JLab Insight Page - Click on Timesheet under the Popular Applications 
section
Off-site access - http://misportal.jlab.org/time

Time Collection Manual Link: 
http://www.jlab.org/div_dept/cfo/time_manual.pdf

Please contact Sharon Hay at ext. 7620, Matt Krug at ext. 7120, or me at 
ext. 7503 if you have any questions.  Thank you for your assistance.
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