[Casa] Fwd: Reminder: Complete the Remote Work Agreement Form by June 1

[Todd Satogata]

Hi folks,

As we briefly discussed at yesterday's CASA coffee, process did come
through yesterday afternoon on completing remote work agreements.
Please see the below email that requests that we complete and approve
remote work agreements by June 1.

Thanks for following through on this. Group leads, please email me
and Tristan with the status of remote work agreements when you have
approved them so we can enter them into the accelerator spreadsheet.
Thanks, and cheers!

                                                 -Todd

======================================================================
Todd Satogata
Director, Center for Advanced Studies of Accelerators
Jefferson Lab
12000 Jefferson Avenue
Newport News, VA 23606
Cell: (631) 807-0674
======================================================================


-------- Forwarded Message --------
Subject: 	Reminder: Complete the Remote Work Agreement Form by June 1
Date: 	Wed, 25 May 2022 15:57:25 -0400
From: 	Betty Jean-Pierre <bjp at jlab.org>
To: 	Camille Ginsburg <ginsburg at jlab.org>, Joe Grames <grames at jlab.org>, Todd Satogata <satogata at jlab.org>, Tony Reilly <areilly at jlab.org>, Robert Rimmer <rarimmer at jlab.org>, Crystal Brinkman <cbaker at jlab.org>, Tristan Jones <tristan at jlab.org>
CC: 	Andrei Seryi <seryi at jlab.org>, Mike Spata <spata at jlab.org>, Evelyn Akers <eakers at jlab.org>



Good afternoon,


Now that you have met with your groups and have identified permissible Work Location Types for each position within the Division, the next process is to complete and have all *Remote Work Agreements* *signed and in effect no later than June 1* (see announcement attached). Once submitted and approved, the expectation is for all staff to start working under their Remote Work Agreement or be on site 100%.


When completing the Remote Work Agreement, please be sure to clearly identify days and times for the On-site and Off-site input fields. Employees dedicated On-site are not required to submit an agreement.


Mike has added a "Form Status" column to the Division's Hybrid Work Plan spreadsheet.  Please work with your admins to indicate those who have completed the form and to assure that employees working 100% on-site are listed accordingly on our list so that we don’t email them in error.


Accel.xlsx <https://jeffersonlab.sharepoint.com/:x:/r/sites/AcceleratorDivisionLeadership/Shared%20Documents/Accelerator%20Hybrid%20Work%20Plan/Accel.xlsx?d=w738e53722394416899e807230421aad2&csf=1&web=1&e=3Va8Ir>


*For more details, see pages 2 and 11* - Remote Work Policy Version 4.20 Final

https://www.jlab.org/sites/default/files/hr/docs/Remote%20Work%20Policy%20Version%204.20%20Final.pdf <https://www.jlab.org/sites/default/files/hr/docs/Remote%20Work%20Policy%20Version%204.20%20Final.pdf>


Thank you,

Betty


*From:*Betty Jean-Pierre <bjp at jlab.org>
*Sent:* Friday, April 22, 2022 8:27 AM
*To:* Alex Bogacz <bogacz at jlab.org>; Kevin Jordan <jordan at jlab.org>; Yves Roblin <roblin at jlab.org>; Todd Satogata <satogata at jlab.org>; Christopher Tennant <tennant at jlab.org>; Yuhong Zhang <yzhang at jlab.org>; Joe Grames <grames at jlab.org>; Carlos Hernandez-Garcia <chgarcia at jlab.org>; Riad Suleiman <suleiman at jlab.org>; Michael Aiken <aiken at jlab.org>; Terry Carlino <carlino at jlab.org>; Anthony Cuffe <cuffe at jlab.org>; Brian Freeman <bfreeman at jlab.org>; Shawn Frierson <frierson at jlab.org>; Camille 
Ginsburg <ginsburg at jlab.org>; Reza Kazimi <kazimi at jlab.org>; Pamela Kjeldsen <kjeldsen at jlab.org>; Theo Larrieu <theo at jlab.org>; Michael Merz <mmerz at jlab.org>; Daniel Moser <moser at jlab.org>; Paul Vasilauskis <vasilaus at jlab.org>; Betty Jean-Pierre <bjp at jlab.org>; Andrei Seryi <seryi at jlab.org>; Mike Spata <spata at jlab.org>; Valerie Bookwalter <bookwalt at jlab.org>; Jeffrey Campbell <jjcamp at jlab.org>; Ed Daly <edaly at jlab.org>; Kirk Davis <kdavis at jlab.org>; Philip Denny <denny at jlab.org>; Michael Drury 
<drury at jlab.org>; John Fischer <fischer at jlab.org>; Danny Forehand <forehand at jlab.org>; Larry King <king at jlab.org>; Jared Martin <jared at jlab.org>; E. Anne McEwen <mcewen at jlab.org>; Ashley Anderson Mitchell <ashleya at jlab.org>; Tony Reilly <areilly at jlab.org>; Gianluigi Ciovati <gciovati at jlab.org>; Charlie Reece <reece at jlab.org>; Robert Rimmer <rarimmer at jlab.org>; Anne-Marie Valente <valente at jlab.org>; Haipeng Wang <haipeng at jlab.org>
*Cc:* Carolyn Camp <camp at jlab.org>; Crystal Brinkman <cbaker at jlab.org>; Tristan Jones <tristan at jlab.org>
*Subject:* Jefferson Lab Remote Work Policy – A Message to Accelerator Division Supervisors from Andrei Seryi
*Importance:* High

Dear Colleagues,

The purpose of this clarifying message is to stress that supervisors need to identify the permissible Work Location Types for each position aligned with guidance provided in the Remote Work Policy between now and May 2.  This identification may or may not require meetings with employees. _However, it is important that supervisors coordinate with their respective department heads who are expected to provide guidance. _

_At this moment, please do not approve any remote work agreements_. This can be done after May 2, and after the department heads and the division review the submitted determinations for work location type for the entire division.

Once determinations are completed, reviewed, and approved we will proceed with the next step, with supervisors meeting with their direct staff to have all Remote Work Agreements signed and in effect no later than June 1.

Thank you,

    Andrei

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