[Chep2021-iac] CHEP2022??

[Amber Boehnlein]

Dear CHEP IAC,

Greetings!

Jefferson Lab has a new events coordinator on staff, Anita Seay.  Her first action was to negotiate with the hotels and the city of Norfolk about the possibilities concerning CHEP2021.    The negotiating position is much stronger now than in May.   The City of Norfolk and the hotels are making a recommendation to the hotels’ corporate offices of moving the conference without penalty to either Spring or Fall of 2022 if we can sign a contract that commits to an event in Norfolk in 2022 at the original number of attendees.

This is not the standard process for selecting the next CHEP, I know.  Unusual times call for unusual actions.  However, please let us know if you concur or not with the prospective date change
https://forms.gle/BGiM1qxStCagGLeFA  If a quorum of you do, and the corporate offices agree, Graham, Anita and I will submit an updated proposal to this body and we can discuss dates.

We can then discuss what to do about 2021 as well. I like the idea of Regional virtual ‘CHEPinos’ with maybe some abbreviated ‘plenary’ format.

The alternative is to proceed with the planning for an in-person CHEP2021 for reasons I’ll explain when we next meet.

Thank you so much, and we request a response by Sept 1.

Amber and Graham


Amber Boehnlein
Computational Sciences and Technology Division Director
CIO
Thomas Jefferson National Accelerator Facility
amber at jlab.org<mailto:amber at jlab.org>
7572697622

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