[Chep2021-iac] [EXTERNAL] Re: CHEP2022??

[Heidi Schellman]

I'm not certain you will be able to commit to the original # but that at 
least lowers the penalty.

For the future, I think we will need to find ways of running these 
conferences without large financial commitments to venues. In future, 
there will be much more emphasis on good network connectivity and far 
less on venues managed by hotels.   So hosting these events at national 
labs and universities will become the norm (at least in the US) as they 
have AV connected lecture halls and internet to support remote attendees 
and you don't have to pay outside people to provide the AV and 
networking services that labs and universities already have.

That said, given that you are already committed, you either need to 
negotiate the penalty down and take the hit or move to in person in 
2022.  I like the idea of mini-cheps for 2021.

What happens if you negotiate for 1/2 the # of attendees?

heidi

On 8/28/20 6:28 AM, Amber Boehnlein wrote:
>
> Dear CHEP IAC,
>
> Greetings!
>
> Jefferson Lab has a new events coordinator on staff, Anita Seay.  Her 
> first action was to negotiate with the hotels and the city of Norfolk 
> about the possibilities concerning CHEP2021.   The negotiating 
> position is much stronger now than in May.   The City of Norfolk and 
> the hotels are making a recommendation to the hotels’ corporate 
> offices of moving the conference without penalty to either Spring or 
> Fall of 2022 if we can sign a contract that commits to an event in 
> Norfolk in 2022 at the original number of attendees.
>
> This is not the standard process for selecting the next CHEP, I know. 
>  Unusual times call for unusual actions.  However, please let us know 
> if you concur or not with the prospective date change
>
> https://urldefense.proofpoint.com/v2/url?u=https-3A__forms.gle_BGiM1qxStCagGLeFA&d=DwIDaQ&c=CJqEzB1piLOyyvZjb8YUQw&r=5DZHcMcight_dBsf2ORS9yIAvdeaeNcwHFyhjzgr2qo&m=KOeEczOlF12Bal0Ijs_qTP9FJJSgeZQ-g63yeaiFpp4&s=UjNSOwzVP1dwyxkLUz042jMlXjGKcjqr-5MjNN66ylo&e=   If a quorum of you do, and the 
> corporate offices agree, Graham, Anita and I will submit an updated 
> proposal to this body and we can discuss dates.
>
> We can then discuss what to do about 2021 as well. I like the idea of 
> Regional virtual ‘CHEPinos’ with maybe some abbreviated ‘plenary’ format.
>
> The alternative is to proceed with the planning for an in-person 
> CHEP2021 for reasons I’ll explain when we next meet.
>
> Thank you so much, and we request a response by Sept 1.
>
> Amber and Graham
>
> Amber Boehnlein
>
> Computational Sciences and Technology Division Director
>
> CIO
>
> Thomas Jefferson National Accelerator Facility
>
> amber at jlab.org <mailto:amber at jlab.org>
>
> 7572697622
>
>
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-- 
Heidi Schellman
Head, Department of Physics
Oregon State University

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