[clas12_rgk] Fwd: CLAS12 scheduling for FY21 and FY22

[Annalisa D'Angelo]

Dear All,

I have received the following request from Marco Battaglieri. I have 
started to work on a draft that we may eventually discuss in our next 
rgk meetings.

Best regards

Annalisa



-------- Messaggio Inoltrato --------
Oggetto: 	CLAS12 scheduling for FY21 and FY22
Data: 	Wed, 28 Aug 2019 09:18:53 +0200
Mittente: 	Marco Battaglieri <battaglieri at ge.infn.it>
Organizzazione: 	INFN
A: 	Latifa Elouadrhirs <latifa at jlab.org>, Silvia Niccolai 
<silvia at jlab.org>, Sebastian Kuhn <kuhn at jlab.org>, Lamiaa El Fassi 
<elfassi at jlab.org>, Will Brooks <brooksw at jlab.org>, Marco Contalbrigo 
<marco.contalbrigo at fe.infn.it>, Annalisa D'Angelo 
<annalisa at roma2.infn.it>, dupre <dupre at ipno.in2p3.fr>, Larry Weinstein 
<weinstei at jlab.org>
CC: 	Stepan Stepanyan <stepanyan at jlab.org>



Dear CLAS12 Run Groups (RG) contact-persons,
as you probably know, I'm taking the Hall-B leadership starting from mid 
September and one of the first topic I will be asked to discuss with the 
Physics Division is the Hall-B scheduling for next years.
While the scheduling for FY20 (see Rolf's message at the beginning of 
August) is almost firm (the official rescheduling will be available 
soon), a proposal for FY21 and FY22 should be presented early this fall.
The scheduling is a quite complicated process that requires to take into 
account many factors that include: PAC scientific rating, technical 
issues, readiness of the experiments, compatibility with other halls 
requests, ... and especially (your) capability of putting together as 
many experiments as possible with the same run condition in order to get 
the best for the CLAS12 Collaboration out of every single day of run.

I think this is a good time to start a discussion with you (and within 
the RG you represent), collecting information useful for an efficient 
and agreed schedule for the future years.

I'd like to have from each of you *a short document (max 4 pages)* 
reporting:
- *the list of exps* you represent (including spokesperson names);
- *key-words/highlights* about the physics program of your RG (very short);
- the number of *allocated PAC days*;
- the number of *days already run* (if any);
- *run conditions* (for the remaining part) in two scenarios 
(optimal/minimal) to accomplish the physics program (or a significant 
fraction) of your physics program;
- any other RG/experiment that, at your knowledge, may *share the same 
run conditions* of your RG;
- a detailed list of *non-standard equipment* (something more/different 
than current CLAS12 set up) or specific needs of your RG;
- the *readiness of your experiment* (equipment- and DAQ/trigger-wise) 
including the ERR conclusions/recommendations (if any);
- *best arguments* to motivate the allocation for FY21 and FY22 of a 
certain *fraction*  of the full PAC run-time considering  two possible 
scenarios (optimal/minimal);
- any *known issues/difficulties* related to your run conditions where 
the Lab could help with;
- any short*on-beam tests* could be useful to asses the experiment 
readiness and the capability to run at the desired condition (e.g. of 
luminosity).

Please provide the most possible accurate and sincere information in 
order to define CLAS12 RG needs and readiness: this is just one piece of 
the whole picture and I need to have it as clear as possible to defend 
Hall-B (our!) interests in front of JLab management.

Let me stress that we are a Collaboration and our strength resides not 
only in our-own preferred experiment but especially in our capability in 
taking advantage of all other CLAS12 runs to shape the physics program 
we are interested in. Understanding reasons of other RGs and acting as a 
whole, is the only way to make CLAS12 physics program bigger than the 
algebraic sum of the different experiments!

I'd appreciate if you could draft and send me the document *by Friday 
September 6th*.
Thanks in advance
Marco

ps here below is the most updated  list of RG representatives I got from 
PhysDiv.
Let me know if anything is changed in your RG
RG-A: L.Elouadrhirs
RG-B: S.Niccolai
RG-C: S.Khun
RG-D: L. El Fassi
RG-E: W.Brooks
RG-F: S. Khun
RG-G: W.Brooks
RG-H: M.Contalbrigo
RG-K: A. D’Angelo
RG-L: R.Dupre
RG-M: L. Weinstein
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