[clas_members] Reminder: 2023 CLAS Statement of Service (SOS) is due today

[Yordanka Ilieva]

Dear Colleagues,

This is a reminder to submit the SOS for your institution if you have 
not done so already - the due date is today.

Best regards, Yordanka

-------- Forwarded Message --------
Subject: 	Call for 2023 CLAS Statement of Service (SOS) Submission
Date: 	Mon, 4 Dec 2023 21:43:27 -0500
From: 	Yordanka Ilieva <jordanka at jlab.org>
To: 	clas_members at jlab.org
CC: 	jordanka at jlab



Dear Colleagues,

This is the formal announcement of the 2023 CLAS SOS submission process. 
To access the report forms, you will login at: 
https://www.jlab.org/Hall-B/shifts/index.php

Two forms need to be filled out and submitted separately (each one 
selected at the first step of the service work reporting):

  * Report of the service work you have performed for the CLAS
    Collaboration in 2023
      o We expect that the reported FTEs realistically reflect the total
        time spent on the task. For example, 0.025 FTEs means that full
        40 hours in total were invested in the reported task.
      o *If you report a task that is on the 2023 task list, please make
        a note "2023 Task List, number ..." in the Documentation field
        of the report line. Next to "number", give the task number from
        the task table. *The numbering of the tasks is a new feature
        this year - it makes the reporting and the review of the service
        work more streamlined.
      o If you have generated any product (presentations, status update
        slides, technical note, timelines, etc.) on the task, please
        give a link to the product(s) in the Documentation field of the
        report line.
      o If you report a service task that involves any data analysis
        (and is not from the task list), please make a short note in the
        Documentation field, why this is considered service and which
        broader research group within CLAS benefits from the results of
        the study. For example: "Determination of detection efficiency
        for neutrons for RG-B SP2019 dataset". *Do not report
        analysis/systematic studies that are used only in your own
        research project.*
      o *Please keep, CLAS12 and CLAS service separated - there are two
        distinct tables - CLAS service is to be reported first, the
        CLAS12 table opens automatically next when you click "Save and
        go to next step".* At this time, CLAS service mostly
        includes**committee service and reviews of analyses and/or
        manuscripts on CLAS-6 data and results.
  * Estimation of service work you commit to perform in 2024
      o If the task you commit to perform is from the 2024 task list,
        please make a note "2024 Task List, number ..." in the
        Documentation field. Next to "number", give the task number from
        the task table.
      o If you need help to identify service that you could perform,
        please make a selection the 2024 CLAS12 service task list at
        https://www.jlab.org/Hall-B/shifts/index.php?display=admin&task=clas12tasks
        *and get in touch with the contact person for the task to get
        assigned to the task.* You will not be able to get the task
        unless you have an arrangement with the task's contact person.
      o If you cannot find a suitable task from the task list and are in
        a need to identify possible CLAS service for you, please contact me.
      o If you have already committed to service (run group and/or
        larger project) in 2024, but do not see that service in the 2024
        Task List, please contact me.

*The due date for SOS submission is 22 December 2023. *Late submissions 
are not acceptable.

Do not hesitate to let me know if you have any questions.

With best regards, Yordanka

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