[Cuga] Important information about visiting summer students and student audit- A message from Lorelei Chopard

[Lorelei Chopard]

Each year we very much look forward to a true avalanche of young 
scientists visiting Jefferson Lab and working with our users and staff 
on a variety of science projects. To give you a perspective, we had 
roughly 200 students (ranging from high school to graduate level) work 
with us last Summer, of which about 70% were with the Physics Division. 
In order to prepare for these students and especially to maintain a safe 
working environment at Jefferson Lab we are working annually with 
mentors and university advisors to gather information about our student 
body, and in particular to update our knowledge about the status of the 
students, to learn about any new prospective students coming to the lab, 
and about the anticipated activities of both new and returning students. 
For this we need your help. Here is a timeline with information you need 
to know:

All advisors:please have all new students visiting this summer register 
by *April 15^th *. They should enter anticipated summer working 
activities in the purpose of their visit on the registration form. 
Advisors should also notify JLab sponsors by*April 15^th *with 
anticipated work tasks for the summer for returning students. One 
sentence forthe foreseen activities will be sufficient.

For JLab sponsors: We will ask you to complete a student audit by *May 
1^st *, based on the information sent to you by the university advisors. 
You will also have to assign required training based on the anticipated 
tasks and locations of the students’ projects. For an example of the 
student survey, please see the link below (CUE account required for log-in).

https://misportal.jlab.org/mis/apps/physics/studentSurvey/index.cfm

You are free to share the content of these pages with university 
advisors. Also, advisors who are set up in our systems (either in JList 
or within the student audit application itself) and who have JLab 
accounts will have view access to their students.

Based on this information, we hope to be able to provide all students an 
enjoyable project and safe working environment for their summers.

Regards,
Lorelei Chopard
User Liaison Administrator
Jefferson Lab
12000 Jefferson Avenue
Suite 5
Newport News, VA 23606
lorelei at jlab.org
(757) 269-6388 (office)
(757) 269-6134 (fax)

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