[Cuga] Important information about visiting summer students and student audit- a message from Lorelei Carlson

[Lorelei Carlson]

Each year we very much look forward to a true avalanche of young 
scientists visiting Jefferson Lab and working with our users and staff 
on a variety of science projects. Last summer we again enjoyed having  
214 students (ranging from high school to graduate level) work with us, 
of which about 74% were with the Physics Division.

In order to prepare for these students, and especially to maintain a 
safe working environment at Jefferson Lab, we are working annually with 
mentors and university advisors to gather information about our student 
body, and in particular to update our knowledge about the status of the 
students, to learn about any new prospective students coming to the lab, 
and about the anticipated activities of both new and returning students.

For this we need your help. Here is a timeline with information you need 
to know:

_All advisors_: Please have all new students visiting this summer 
register By*_April 15_**_^th _*, 2018. They should enter anticipated 
summer working activities in the purpose of their visit on the 
registration form.

Advisors should also notify JLab sponsors by*_April 15_**_^th _**__*with 
anticipated work tasks for the summer for returning students. One 
sentence for the foreseen activities will be sufficient.

_For JLab sponsors_: We will ask you to complete a student audit by*_May 
4_**_^th _* based on the information sent to you by the university 
advisors.You will also have to assign required training based on the 
anticipated tasks and locations of the students’ projects. For an 
example of the student survey, please see the link below (CUE account 
required for log-in).

https://misportal.jlab.org/mis/apps/physics/studentSurvey/index.cfm

You are free to share the content of these pages with university 
advisors. Also, advisors who are set up in our systems (either in JList 
or within the student audit application itself) and who have JLab 
accounts will have view access to their students.__

_Note from our International Office_: To ensure a smooth and timely 
transition into JLab for registration, access, workshops and research 
activities, please check-in with the International Student Visa Office 
at your institution to ensure your visa documentation is in order.

Based on this information, we hope to be able to provide all students an 
enjoyable project and safe working environment this summer.

Regards,
Lorelei Carlson
User Liaison Administrator
Jefferson Lab
12000 Jefferson Avenue
Suite 5
Newport News, VA 23606
lorelei at jlab.org
(757) 269-6388 (office)
(757) 269-6134 (fax)

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