[Cuga] *REMINDER* User onsite access requirements- a message from ULO

[Lorelei Carlson]

To all,
A quick reminder to confirm your badge status BEFORE returning to the lab. We have had a number of Users
arrive without submitting new registrations and/or vaccine card uploads. Please see below the current access
requirements for MECON 3.
==================================================================

2.2.3 Facility User Access

Under MEDCON 3, all facility Users will be allowed site access with concurrence of their

hosts and approval from the Local Approval Authority. All Users without current site

access must submit a site-access registration request through EARS to enter the

campus and will be required to complete SAF003, COVID-19 Hazard Awareness and

Controls online training.



Users with Current Site-Access Privileges



COVID-19 testing will not be required for Jefferson Lab Users who have submitted a

copy of their COVID-19 vaccination record to Occupational Medicine using the secure

drop box. Users planning to come on-site who have not submitted their vaccination

record should do so now by following the instructions on the COVID-19 Portal or

the Vaccine Reporting at Jefferson Lab message sent on May 7, 2021.

Jefferson Lab will designate Users who have not submitted a COVID-19 vaccination

record to Occupational Medicine as “undisclosed.” Undisclosed Users will have their

badge access disabled and may not come on-site until they provide negative test

results. To come on-site, undisclosed Users will be required to bring a negative COVID-

19 test result—taken within three days of their next on-site arrival—to Occupational

Medicine. JSA Security will reactivate badge access for these Users for seven days.

Undisclosed users will be required to repeat testing each week or until two weeks after

they submit a completed vaccination record to Occupational Medicine. Undisclosed

users who test positive for COVID-19 will be medically restricted from coming on-site

until cleared to return.



Users without Current Site Access Privileges



Users who need to come on-site and do not have current site-access privileges must

submit a site-access registration request through EARS<https://misportal.jlab.org/jlabAccess/> and a copy of their vaccination

record to Occupational Medicine using the secure drop box link provided during the site access

registration process.



Once site-access registration is complete, Users who have submitted a completed

vaccination record to Occupational Medicine will have their site access activated, or

reactivated if they already have a JSA badge. Users who do not submit a COVID-19

vaccination record to Occupational Medicine will be designated as undisclosed. To

come on-site, undisclosed Users will be required to bring a negative COVID-19 test

result taken within three days of their next on-site arrival to Occupational Medicine at

Jefferson Lab. JSA Security will reactivate badge access for these Users for seven

days. Undisclosed users will be required to repeat testing each week or until two weeks

after they submit a completed vaccination record to Occupational Medicine.

Undisclosed employees who test positive for COVID-19 will be medically restricted from

coming on-site until cleared to return.



Badging Operations will resume on-site operations in MEDCON 3 and remain by

appointment only. Appointments can be scheduled 24 hours in advance at the following

link https://www.jlab.org/badgingoffice.

=================================================================


Lorelei Carlson

User Liaison Administrator

Thomas Jefferson National Accelerator Facility

Jefferson Science Associates, LLC

757-269-6388 | lorelei at jlab.org



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