[Cuga] Updated Guidance for All-LOTO Pause & Restart- A message from Johnathon Huff

Tue May 28 15:12:15 EDT 2024

Message from the COO

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MESSAGE FROM THE CHIEF OPERATING OFFICER

May 24, 2024
SUBJECT: Updated Guidance for All-LOTO Pause & Restart
CONTACT: Johnathon Huff, jhuff at jlab.org<mailto:jhuff at jlab.org>; John Riesbeck, riesbeck at jlab.org<mailto:riesbeck at jlab.org>

Dear JLab Team,

After we received more information from the investigation, we have expanded the scope of the pause include all hazardous energy control LOTO work. Effective immediately, we are implementing a lockout/tagout (LOTO) pause on all activities requiring hazardous energy control. This includes all sources of hazardous energy, not only electrical energy.

Further, there shall be no work performed on any system that has been locked out during the SAD until we complete a verification of each system’s isolation certificate and isolation points in the field. This full assessment and verification of the isolation points is for all active locks since the start of the scheduled accelerator down period that began on Monday, May 20 and is already underway.

On Thursday, May 30, at 9:30 a.m., there will be a mandatory all-hands meeting led by Lab Director Stuart Henderson in the CEBAF Center auditorium and via Zoom<https://urldefense.proofpoint.com/v2/url?u=https-3A__jlab.us11.list-2Dmanage.com_track_click-3Fu-3D1de9c43e6d5e45ff0ecd664cd-26id-3D8231b709ab-26e-3Dc277e6775e&d=DwMFaQ&c=CJqEzB1piLOyyvZjb8YUQw&r=BlkFbrhoJ4P3GN9AVHzexQ&m=lpS6geRBLdv7bLkqSh0qHKZxrN9QWomq-FkTNA3wLi5T-omWJ8pvGDewEB7HKfs5&s=KUVeuVsXeCXrArTiuKUI8jURo2c33CGdlmUmy_JYV48&e=> to address issues identified with work performed during the SAD, including the lack of consistent pre-job briefings, lack of PPE or incorrect PPE for the job, lack of processes to support successful execution of LOTO, and other issues as identified in today's PROActive outbrief. C<https://urldefense.proofpoint.com/v2/url?u=https-3A__jlab.us11.list-2Dmanage.com_track_click-3Fu-3D1de9c43e6d5e45ff0ecd664cd-26id-3D53ca582e2d-26e-3Dc277e6775e&d=DwMFaQ&c=CJqEzB1piLOyyvZjb8YUQw&r=BlkFbrhoJ4P3GN9AVHzexQ&m=lpS6geRBLdv7bLkqSh0qHKZxrN9QWomq-FkTNA3wLi5T-omWJ8pvGDewEB7HKfs5&s=BrVAhTESwZs9n4DFmb80CRo9ZwhCFZXucrUqizYISNA&e=>lick here to view the presentation<https://urldefense.proofpoint.com/v2/url?u=https-3A__jlab.us11.list-2Dmanage.com_track_click-3Fu-3D1de9c43e6d5e45ff0ecd664cd-26id-3D5b8ff2807e-26e-3Dc277e6775e&d=DwMFaQ&c=CJqEzB1piLOyyvZjb8YUQw&r=BlkFbrhoJ4P3GN9AVHzexQ&m=lpS6geRBLdv7bLkqSh0qHKZxrN9QWomq-FkTNA3wLi5T-omWJ8pvGDewEB7HKfs5&s=q4qKnkjyI3YBAV8Ngd4ehIcYUVY1ZQx4PGLcTu6Z77U&e=> <https://urldefense.proofpoint.com/v2/url?u=https-3A__jlab.us11.list-2Dmanage.com_track_click-3Fu-3D1de9c43e6d5e45ff0ecd664cd-26id-3Dafb49ebcbb-26e-3Dc277e6775e&d=DwMFaQ&c=CJqEzB1piLOyyvZjb8YUQw&r=BlkFbrhoJ4P3GN9AVHzexQ&m=lpS6geRBLdv7bLkqSh0qHKZxrN9QWomq-FkTNA3wLi5T-omWJ8pvGDewEB7HKfs5&s=wxmZdQgOkJfyt-ud1dcljRP3FQEALA-eNkrKswsElVc&e=> (passcode x5?5?RB3). These issues are consistent with a weak safety culture and drive us to take the time to reflect on how we do all our work at the lab, from driving vehicles on-site to complex LOTO work.

Over the past year, while we have made some improvements to our safety posture, there is still work to do. I want to thank everyone who has contributed to these advancements. However, there are still gaps in our processes, competencies, performance and the underlying safety culture that must be urgently addressed.

Over the weekend, a team of members from across the lab will develop a Hazardous Energy Control Pause and Restart Plan in order to establish our path forward. In the interim, no one may perform any LOTO work until they have successfully completed the competency evaluation process led by electrical safety program lead John Riesbeck and members of his team. The evaluations will be performed on a schedule based on priority established by the SAD Oversight Committee and approved by lab leadership. The committee will add additional team members to include all work, not just work related to the SAD.

Furthermore, you may notice an increase in Management Safety Discussions (MSD)<https://urldefense.proofpoint.com/v2/url?u=https-3A__jlab.us11.list-2Dmanage.com_track_click-3Fu-3D1de9c43e6d5e45ff0ecd664cd-26id-3Db41ad013b2-26e-3Dc277e6775e&d=DwMFaQ&c=CJqEzB1piLOyyvZjb8YUQw&r=BlkFbrhoJ4P3GN9AVHzexQ&m=lpS6geRBLdv7bLkqSh0qHKZxrN9QWomq-FkTNA3wLi5T-omWJ8pvGDewEB7HKfs5&s=HcADfmVYm1I8Yf_ib3k8wcftyoHSsF5aHqmsOJa-VvE&e=> occurring across the laboratory during this time. This is a great opportunity to share knowledge and increase conversation about policies and procedures with your supervisor.

It will take all of us working together to make the culture changes needed and have the level of accountability we need to each other to help us improve our safety performance. If you have feedback or questions, please consult with your division safety officer (DSO), your supervisor or contact me directly. I appreciate your time and attention to this important matter.

To access memos, recordings and FAQs, please visit our Safety Pause website here<https://urldefense.proofpoint.com/v2/url?u=https-3A__jlab.us11.list-2Dmanage.com_track_click-3Fu-3D1de9c43e6d5e45ff0ecd664cd-26id-3D9b812a16cf-26e-3Dc277e6775e&d=DwMFaQ&c=CJqEzB1piLOyyvZjb8YUQw&r=BlkFbrhoJ4P3GN9AVHzexQ&m=lpS6geRBLdv7bLkqSh0qHKZxrN9QWomq-FkTNA3wLi5T-omWJ8pvGDewEB7HKfs5&s=V-AV1t-0Emm6c7Nh3SMGsTbuT9xPrq0o6S2tb31dXN8&e=>.

Thank you,

Johnathon Huff
Chief Operating Officer

12000 JEFFERSON AVENUE • NEWPORT NEWS, VA 23606 • USA • WWW.JLAB.ORG<http://WWW.JLAB.ORG>

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