[DIRC] DIRC at EIC workshop planning for 2015 - doodle poll

Fri Jan 30 10:09:20 EST 2015

Dear All,

I would like to let you know JLab also will start to run experiments on April (almost full month).

Sincerely,
Kijun

----- Original Message -----
From: "Jochen Schwiening" <J.Schwiening at gsi.de>
To: "dirc" <dirc at jlab.org>
Sent: Friday, January 30, 2015 9:59:07 AM
Subject: Re: [DIRC] DIRC at EIC workshop planning for 2015 - doodle poll

Hi Yordanka and All,

good idea, I added two additional date ranges to the doodle, the last 
weekend of Feb and the first weekend of March.

Not sure if the late Feb dates can work since there is not much time for 
the JLab travel logistics (approval, booking, rooms, etc) but it would 
be fine for me otherwise.

The early March is a little complicated since we tentatively accepted 
March 5th to give a seminar here at GSI. We could still try to move that 
date or we could travel to JLab on Friday, March 6th, which would mean 
that we would need to go for a Sat-Tue schedule this time. That would in 
principle be no problem from our end but I don't know if it works for 
the US folks.

The mid-April date is now strongly disfavored by us and the late-April 
date impossible due to the new CERN test beam schedule. We will be up to 
our necks in the prep work after mid-April because we have to leave for 
CERN around May 1st.

Since I changed the doodle dates I have to ask you to please revisit the 
poll and fill in your availabilities for the early date ranges.

Either way, I think we need to fix a date soon, I'm afraid that 
everybody's calendars are filling up more and more...

Best regards,

	Joe

Yordanka Ilieva wrote on 01/30/15 15:24:
> Dear Joe and All,
>
> Another option, which is not yet in the doodle page would be to have the
> meeting during the weekend of the first week of March: 6th to 8th Mar.
> We discussed possible workshop dates yesterday at the High-B meeting,
> given the constraints of European and U.S. meetings and holidays, and it
> seems that the beginning of March or end of April would fit these
> constraints.
>
> All the best, Yordanka
>
> On 1/14/15 12:54 PM, Jochen Schwiening wrote:
>> Dear all,
>>
>> in the past the DIRC at EIC meetings at JLab have been extremely useful, I
>> think, and essential to making real progress and to writing the report.
>> I would like to propose that we start to plan the meeting for 2015 and
>> try to find a date soon that would work for us all.
>>
>> In 2012 and 2014 the meeting took place in late March, in 2013 in early
>> April. In each case we met for 3-4 full days, typically Thursday through
>> Sunday, with the Monday as backup, giving us time to discuss the status
>> and plans for the next year and work on the annual report.
>>
>> If we want to aim for a similar time frame this year we need to stay
>> away from a couple of scheduled events.
>>
>> We have to travel to the PANDA Collaboration Meeting, March 16-20, and
>> the German Physical Society (DPG) meeting from March 23-27.
>> The Easter holiday is early this year, on the weekend of Apr 3-6.
>> The next major date after that is the US collaborators the April meeting
>> of the APS, April 11-14 - but I am not sure if you guys plan to attend
>> that one.
>>
>> Another constraint is that we applied for the CERN test beam. We applied
>> for beam as early as possible after they switch to protons, that could
>> be mid-May. We asked for two weeks of beam, 4 weeks break to analyze the
>> data and make adjustments to the setup, and then another two weeks. We
>> may actually not get the early date, but we probably will not know that
>> until February or March. Therefore, we need to plan an early date for
>> the DIRC at EIC meeting and be back at GSI by the end of April.
>>
>> My question now is when you would prefer to have the DIRC at EIC meeting.
>>
>> Do you plan to attend the APS meeting or are those dates available?
>> If the APS dates are out, can we hold the meeting directly after the
>> APS, Apr 16-19 (20)?
>> Or is the week after better: Apr 23-26 (27)?
>> Or do we squeeze the meeting between the DPG and Easter or between
>> Easter and the APS?
>> And can we find a meeting room on our preferred dates?
>>
>> Let's start the discussion. My preference would be for the option after
>> Easter, mid-April.
>>
>> I set up a quick doodle poll for those dates (remember to click on "Show
>> all 17 options"), maybe you guys could fill in our yes/no/if-need-be
>> availabilities and we take it from there?
>>
>> https://doodle.com/gk265gtm95cym9h6
>>
>> Best regards,
>>
>> 	Joe
>> _______________________________________________
>> DIRC mailing list
>> DIRC at jlab.org
>> https://mailman.jlab.org/mailman/listinfo/dirc
>
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-- 
Sincerely,
Kijun

-----------------------------------------------
Dr. Kijun Park
Physics Dept. Old Dominion University
Thomas Jefferson National Accelerator Facility
Suit 5 Room 12_1/F374
12000 Jefferson Ave.
Newport News VA 23606
Phone 757-269-6989
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