[Dsg-halla_moller] Fwd: MOLLER Director's Review (next week)

Fri Nov 11 15:43:46 EST 2022

For DSG members that are going to attend, see below.

Also let me know if you're planning on attending and want either the zoom link or the agenda as the SharePoint link isn't publicly accessible.

Begin forwarded message:

From: Probir Ghoshal <ghoshal at jlab.org<mailto:ghoshal at jlab.org>>
Subject: MOLLER Director's Review (next week)
Date: November 11, 2022 at 2:55:46 PM EST
To: Magnet Group <magnetgroup at jlab.org<mailto:magnetgroup at jlab.org>>, Joseph Lamont <jlamont at jlab.org<mailto:jlamont at jlab.org>>, Kris Cleveland <krisc at jlab.org<mailto:krisc at jlab.org>>, Chuck Hutton <huttonc at jlab.org<mailto:huttonc at jlab.org>>, Keith Harding <kharding at jlab.org<mailto:kharding at jlab.org>>, David Silvio <silvio at jlab.org<mailto:silvio at jlab.org>>, Mike Beck <jbeck at jlab.org<mailto:jbeck at jlab.org>>, Joseph Meyers <meyers at jlab.org<mailto:meyers at jlab.org>>, Brian Eng <beng at jlab.org<mailto:beng at jlab.org>>

Dear Team,

The link to the meeting agenda is in Jim's email quoted below my email. Please also find the attached for your ready reference.

Link for all-
https://jeffersonlab.sharepoint.com/sites/MOLLER/SitePages/MOLLER-2022Status-CD-3A-DR.aspx?csf=1&web=1&e=1gE2gd&CT=1668196244830&OR=OWA-NT&CID=b4fc2c6e-19a7-08e4-53c3-54f1489fc9c4

Members of the engineering group, DSG and other who are working on Moller probably may not have received it.
Please share with others in case i have missed out to add with the same message to all.

Just a reminder for all...

  1.  Prefer to attend in person.
  2.  If attending remotely, keep your video off to reduce bandwidth and have your audio permanently muted.

ALSO SEE THE EMAIL CAREFULLY THE MESSAGE FROM JIM FAST.

Regards
Probir
---------------
From: Moller <moller-bounces at jlab.org<mailto:moller-bounces at jlab.org>> on behalf of James Fast via Moller <moller at jlab.org<mailto:moller at jlab.org>>
Sent: Wednesday, November 9, 2022 9:41 AM
To: moller at jlab.org<mailto:moller at jlab.org> <moller at jlab.org<mailto:moller at jlab.org>>
Subject: [Moller] MOLLER Director's Review

Dear MOLLER Collaboration,
MOLLER will have a Director’s Review (annual status and CD-3a) next week Nov. 15-17.  Collaborators are welcome to attend but please follow the guidance below (at a minimum the yellow stuff!). A lot of the items below are directed at the speakers. Note that this is a rehearsal for our January OPA review where attendance will be limited so if you want to hear what we are saying, this is your opportunity.

This review is being held in a hybrid format, but I strongly encourage people at JLab to attend in person rather than Zooming in from their office.

Link to meeting web site<https://jeffersonlab.sharepoint.com/:u:/r/sites/MOLLER/SitePages/MOLLER-2022Status-CD-3A-DR.aspx?csf=1&web=1&e=1gE2gd>.

Etiquette:

  *   As with in-person reviews, we need to avoid some easy-to-make mistakes that can all be addressed with the simple rule of remaining muted if you are not the presenter unless called on by the presenter, myself, KK or Mark to step in.  This goes for people attending in person as well – please do not speak up unless asked to do so by the speaker.
  *   In addition, given that this is a hybrid meeting, you will be asked to keep your video off to reduce bandwidth and have your audio permanently muted.
  *   If any reviewer mentions they are on the phone or otherwise lack a video connection, please be very conscious about announcing what slide you are on.

Some common mistakes to be aware of:

  *   The single biggest mistake I see people make at reviews is becoming reviewers of your own team.  Please save that for a weekly meeting or a collaboration meeting.
  *   The second biggest mistake is over-answering a question.  Take the time to listen carefully to the question and just answer what was asked.  For example, the question “Do you have a plan?” can be answered with a simple “Yes we do.”  If they don't follow up with “Tell us about it” you need not launch in to doing that.  Don't be evasive of course, but sometimes the questions are as simple as this and don't need elaboration.
  *   Allow the reviewers to go where they wish with the conversation.  If they want to use every minute talking about your first slide and you don't get to the rest, that is just fine.  You can pleasantly say something like “We only have 10 minutes left, would you like to continue discussing this point or shall I move on?”

Attire:
Business Casual attire should be worn throughout the review.  My rule of thumb is tie and/or jacket.  I hate ties so you can expect to see me in a jacket and button down shirt.

Regards,
Jim

James Fast
MOLLER Project Manager
Jefferson Lab
757-230-6833 (cell)
757-269-5324 (office)

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