[Dsg-rich] Scheduled Visit to GandR Metals

[Marc McMullen]

Not at all


On 7/12/2017 12:01 PM, Ed Folts wrote:
> Mind if I tag along?
>
> Ed
>
>
> On 7/12/2017 9:51 AM, Marc McMullen wrote:
>> Mike,
>>
>> I am available after 2:30, we can meet with the INFN collaborator to 
>> discuss the matter.
>>
>> Marc
>>
>>
>> On 7/12/2017 9:43 AM, Michael Martin wrote:
>>> Marc, I'm on site rest of the morning and will reply after lunch but 
>>> in short anything we use at the lab has to be certified. And the 
>>> vendor needs to know this.
>>>
>>> Sent from my iPhone
>>>
>>>> On Jul 12, 2017, at 8:56 AM, Marc McMullen <mcmullen at jlab.org> wrote:
>>>>
>>>> Mike,
>>>>
>>>> This situation may be a little bit different. INFN is supplying this
>>>> piece of equipment. It is not being procured from/by Jefferson Lab. It
>>>> is their design, which they have contracted out to the local vendor 
>>>> for
>>>> fabrication to use on their detector.
>>>>
>>>> Bob Miller has looked at the design and advised them to use the Jlab
>>>> procurement approved fabricators list. In this way they would be 
>>>> using a
>>>> fabricator which is use to following the appropriate requirements.
>>>>
>>>> Bob also let them know that the device would have to be load 
>>>> tested, and
>>>> to the best of my knowledge Doug Tilles/Bob Miller are going to handle
>>>> that aspect.
>>>>
>>>> Doug informed me that you would need to be involved on inspecting the
>>>> welds, so you should be contacted about the visit to the vendor, which
>>>> would need to be before the device is painted.
>>>>
>>>> Not sure if this clears any thing up, please advise. I will attach the
>>>> fab drawing.
>>>>
>>>> Regards,
>>>>
>>>> Marc
>>>>
>>>>
>>>>
>>>>
>>>>> On 7/12/2017 7:46 AM, Michael Martin wrote:
>>>>> Marc, I'm going to need a lot more information about this before I
>>>>> confront a vendor who is fabricating a welded component for use 
>>>>> within
>>>>> J Lab. It would be completely unfair to the vendor to show up and ask
>>>>> for a lot of information that they were never told we would need and
>>>>> quite embarrassing for the lab.
>>>>> I guess first I need to know if its a code required fabrication which
>>>>> is determined in ESH manual 6151, 6122, Pressure Systems Safety
>>>>> Supplement or Welding and Brazing Supplement.
>>>>> If in fact it is a code required fabrication which it sounds like it
>>>>> is then I will need the following:
>>>>>
>>>>> PO or PR number to review fabrication requirements and confirm they
>>>>> have been down flowed to the vendor
>>>>> Code requirement
>>>>> Drawings
>>>>> Statement of work
>>>>>
>>>>> These items will inform the vendor what is need by J Lab in order for
>>>>> us to be able to use it and documents that must be received with the
>>>>> delivery of the completed fabrication.
>>>>> Also sounds like it maybe a material handling device so I need to 
>>>>> know
>>>>> if there was a requirement to load test this item
>>>>>
>>>>> As you are aware the DOE has placed 10CFR 851 in place at Jefferson
>>>>> Lab and we have strict QA/QC requirements for any code
>>>>> welded/fabricated structure, vacuum vessel or pressure vessels/piping
>>>>> that we purchase from an outside vendor or build in house. This
>>>>> federal regulation has required the lab to have programs and policies
>>>>> in place from our maximo procurement system to our shipping and
>>>>> receiving system to capture these fabrication at the time the
>>>>> procurement begins. This appears to not have followed these steps and
>>>>> now we will have to do all this quickly so we can verify code
>>>>> requirement have been meet by the vendor during our visit.
>>>>>
>>>>> Items we would look at the vendor would be all welding documents
>>>>> (welding procedures, procedure testing, welder certifications, load
>>>>> test, pressure/leak testing and a certified weld inspection done by
>>>>> the vendor with a certified inspector. We would review these items 
>>>>> and
>>>>> spot check welding while in their shop. We do not offer welding
>>>>> inspections to our outside vendors only a review of welding and
>>>>> documents by our QA/CI welding inspector which is me.
>>>>> As you can see there is quite a bite of information I will need to
>>>>> look at review before we procedure to the vendor.
>>>>> The above requirements were to be down flowed to the vendor and it
>>>>> would have been the responsibility or the responsible engineer or the
>>>>> lab SOTR.
>>>>>
>>>>> Please forward to me documentation as soon as possible so I can 
>>>>> see if
>>>>> we can hold you suggested visit date and time.
>>>>>
>>>>> thank you
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>>
>>>>> Michael Martin
>>>>> Senior QA/QC Technical Specialist
>>>>> ESH&Q QA/CI Group
>>>>> 757/269/5515 Office
>>>>> 757/303/7942 Cell/Page
>>>>>
>>>>> ------------------------------------------------------------------------ 
>>>>>
>>>>> *From: *"Marc McMullen" <mcmullen at jlab.org>
>>>>> *To: *"dsg-rich" <dsg-rich at jlab.org>, "Michael Martin"
>>>>> <mjmartin at jlab.org>, "Doug Tilles" <tilles at jlab.org>
>>>>> *Cc: *"Ryan Bruce" <ryan at gandrmetals.com>, "Patrizia Rossi"
>>>>> <rossi at jlab.org>
>>>>> *Sent: *Tuesday, July 11, 2017 4:31:40 PM
>>>>> *Subject: *Scheduled Visit to GandR Metals
>>>>>
>>>>> Hi Mike,
>>>>>
>>>>> Our collaborators from INFN (Italy) are having BTHLD fabricated at 
>>>>> one
>>>>> of the local shops (GandR Metals). Sandro Tomassini has requested a
>>>>> visit to the shop to inspect the work, prior to painting. Ryan Bruce
>>>>> (GandR) has let us know that Monday (7/17) is a good day to visit, 
>>>>> so I
>>>>> am trying to set up a time. I think the morning would be best, 
>>>>> maybe we
>>>>> could head over around 09:45 (15-20min trip).
>>>>>
>>>>> Doug mentioned that you may want to go, because the device will 
>>>>> need to
>>>>> be approved for use here at the Lab. Tyler Lemon and I would 
>>>>> represent
>>>>> the Physics Detector Support Group (we are working with INFN to
>>>>> assemble, instrument and test the detector, here at the lab).
>>>>>
>>>>> If that time is good for everyone, please let me know.
>>>>>
>>>>> Regards,
>>>>>
>>>>> Marc
>>>> <Stiffening Tool_June 2017.pdf>
>>
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