[Eicatjlab_all_personnel] EIC at JLab Monthly Newsletter January & February 2025

Thu Feb 6 11:56:56 EST 2025

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A message from Katherine Wilson, EIC Deputy Project Manager (Interim)
Upcoming Technical Design Reviews
Upcoming Meetings & Project Reviews
Welcome New Hire
HR Update
Upcoming Dates for Technical Rep Training
A message from Jim Fast
Jim’s Retirement Recap
EIC at JLab Admin News
Around JLab

A message from Katherine Wilson, EIC Deputy Project Manager (Interim)

[4CC6B9D5]The EIC project held a CD-3B Independent Project Review in January. Project status was presented to the review committee along with the request approval for a number of long-lead procurements.  Responses to charge questions were generally positive, and the review committee recommended proceeding with CD-3B approval.  Reviewers made a number of helpful recommendations, highlighting areas for improvement or development, while supporting the overall project goals of implementing subprojects, moving the RCS out of the tunnel, and approving the CD-3B scope.
With this guidance, we will continue to work towards technical maturity of the project as well as the implementation of subprojects to allow us to start baselining scope.  With another DOE status review planned for this summer, it is important for us to continue to make progress to be able to show our readiness to baseline the first subproject in early 2026.
The first month of 2025 has already brought a number of changes, with more to come. But, as the saying goes, "Progress is impossible without change." Whatever uncertainty is going on around us, our goals for the project are clear: to continue to make progress on our planning, designs, procurements, and production. With the support of the EIC team, I am confident that 2025 will be a year of challenge, excitement, and success.

-       Katherine

[{03BC948D-EE41-4A06-A058-5FF50571DB6C}]<https://jeffersonlab.sharepoint.com/:i:/r/sites/EICPartnerProject-TJNAF/EIC%20TJ%20PHOTO%20LIBRARY/Reviews/1-7-2025-EIC-DOE-Photo.jfif?csf=1&web=1&e=D0CSkA>
2025 OPA Review JLab/BNL Group Photo

Upcoming Technical Design Reviews

·         High-performance DIRC, Dual RICH & Proximity-focusing RICH PDR – late Mar 2025
·         ESR Correctors and Quad Magnets PDR –Apr 2025
·         RCS Dipole Magnets PDR – Aug 2025
 Upcoming Meetings & Project Reviews

·         Project Advisory Committee Mtg – Feb 2025
·         CD-3B ESAAB Approval-Proposed – Mar 2025
·         Electron Injector Design and Cost Review – Apr 8-10
·         Accelerator Advisory Committee Meeting – Apr 2025
·         Resource Review Board – Jun 5-6
·         Project Advisory Committee "Red Team" Review for IPR – Jun 2025

Welcome New Hire

Name
Position Title
Division
Start Date
Nick Falls
Lead Instrumentation Engineer
Engineering
1/2/2025
Trevor Keenan
Engineer I
Engineering
2/3/2025

HR Update

EIC positions are posted on the JLab Career site (https://www.jlab.org/recruiting). Please pass along to any qualified candidates who you think might be interested, or perhaps you are such a candidate!

Requisition Number
Position Title
Hiring Manager
Division
Status
13449
Detector Scientist II - Brian Eng replacement
Yulia Furletova
Physics
Reviewing Resumes
13439
Electron Ion Collider (EIC) Deputy Project Director<https://misportal.jlab.org/job_posting/13439>
Kim Sawyer
EIC
Interviewing
13471
Mechanical Designer T/D-II
Bruce Reinhart
Engineering
Interviews Scheduled
13484
Mech Eng III or Mech Eng II
Joe Matalevich
Engineering
Reviewing Resumes

Upcoming Dates for Technical Rep Training

Date
Time
Slot Available
3/10/2025
8:15 a.m. – 2:30 p.m.
47
6/11/2025
8:15 a.m. – 2:30 p.m.
50
9/15/2025
8:15 a.m. – 2:30 p.m.
50
12/10/2025
8:15 a.m. – 2:30 p.m.
50

A message from Jim Fast

EIC at JLab team - it was a real pleasure working with all of you.  The EIC project [14F6FCBC] made significant progress over the past two years.  This was only possible through the hard work of the entire team.  You accomplished a great deal despite some challenges from safety stand downs to navigating ePAS for the first time to extra scrutiny from the Site Office.  New challenges lie ahead with the change in Administration and the flurry of Executive actions we have already seen as well as a change in lab M&O contractor coming this year.

The best course of action in turbulent times like these is to keep your head down, work hard and deliver - high quality products on time and on schedule.  While I often felt like EIC as a whole did not feel like a team, I really feel like EIC at JLab is a very strong team.  You are in great hands with Katherine and I am confident the lab will find an excellent replacement for me.  Best wishes to you as a project and to each of you in your careers and personal lives.

-   Jim

Jim’s Retirement Recap

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EIC at JLab Admin News

EIC at JLab All -Hands Recap

Thank you all for your participation in the Soups and Stews potluck at the EIC at JLab All Hands Meeting!  The soups included Gumbo, Lemon Chicken Orzo, Zuppa Toscana, Borscht, Germany Split Pea, Mushroom, Thai Butternut Squash, Lamb Bone Soup, Chicken Gnocchi, Veggie Pasta, Eggplant Soup and more.

Also, thank you Naeem for the Safety Minute presentation on Sleep Deprivation!
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Click here for link to presentations<https://jeffersonlab.sharepoint.com/sites/EICPartnerProject-TJNAF/Quarterly%20All%20Hands%20Meeting/Forms/AllItems.aspx?npsAction=createList&id=%2Fsites%2FEICPartnerProject%2DTJNAF%2FQuarterly%20All%20Hands%20Meeting%2F2025%5F01%5F30&viewid=141b78b3%2D4d29%2D431b%2Daeb1%2D7010881f65bf>

Around JLab

American Red Cross Blood Drive
[Image result for red cross blood]New and repeat donors are encouraged to attend. Walk-ins are welcome. All participation is greatly appreciated. Appointments may be scheduled at https://www.redcrossblood.org – use sponsor code TJNAF. Please visit this webpage for eligibility requirements: https://www.redcrossblood.org/donating-blood/eligibility-requirements

February 17, 2024 10 a.m.  - 3 p.m.  CEBAF Center F113

Did You Know? Spotlight on Street Names

The streets on campus are named after famous physicists. For example:

Lawrence Drive:
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Ernest Orlando Lawrence
(August 8, 1901 – August 27, 1958) was an American nuclear physicist and laureate of the Nobel Prize in Physics in 1939 for his invention of the cyclotron. He is known for his work on uranium-isotope separation for the Manhattan Project, as well as for founding the Lawrence Berkeley National Laboratory and the Lawrence Livermore National Laboratory.

Kelvin Drive:
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William Thomson, 1st Baron Kelvin
(26 June 1824 – 17 December 1907) was a British mathematician, mathematical physicist and engineer. Absolute temperatures are stated in units of kelvin in Lord Kelvin's honor. While the existence of a coldest possible temperature, absolute zero, was known before his work, Kelvin determined its correct value as approximately −273.15 degrees Celsius or −459.67 degrees Fahrenheit. The Joule–Thomson effect is also named in his honor.

BeWell Lab Community Day – Thursday, February 13th
·      Kick off the event with the WIN Team’s “Love of Science Game Fest” in the CEBAF Center auditorium from 9-11 a.m.
·      Visit the mobile mammography unit from 9 a.m.-3 p.m.
·      Enjoy a heart-healthy buffet at the Quark Café from 11:30 a.m.-1:30 p.m.
·      Receive a free and confidential health screening from Sentara Health Plans in CEBAF Center rm. F113 from 1-4 p.m.
·      Tap into your benefits and employee resources in CEBAF Center rm. L102 from 2-4 p.m.
·      Join a JAG club and discover new communities from 2-4 p.m.
·      Learn more about Occupational Medicine in the CEBAF Center atrium from 2-4 p.m.
·      *Enter the BeWell raffle!

You’re Invited to the ‘BeWell’ Lab Community Day! - Feb. 13 | Jefferson Lab<https://www.jlab.org/memo/youre-invited-bewell-lab-community-day-feb-13>

Safety Shoe Truck
The Saf-Gard- safety shoe vendor will be in ARC parking lot from 9-11:00 a.m. to fill approved PR requisitions. Place your order through your JLab Insight Front Page. Under "Popular Applications", select: E-commerce & Stockroom tab, then sign-on. Under the menu on the left: select "Shop", then select: JLab Stockroom Items- Blue Tab: Select: Filter by Supplier, select: Saf-Gard Safety Shoe Company (2), select: Male or Female, place order<https://jeffersonlab-my.sharepoint.com/:w:/g/personal/cbaker_jlab_org/EUuTOAkhXKxOu-zc3cZtiDkBubXTjXgTIdj03SSHvuNJlQ?e=KZF1ar>.

Safety Shoe Upcoming Dates: Monday, February 10th & Monday, February 24th

Real ID Deadline May 7, 2025
[cid:image020.png at 01DB788A.25858950][Over 21 Virginia Driver's License, REAL ID Compliant, Veteran Indicator]A REAL ID is an optional, upgraded version of your driver’s license or ID card that has a star in the right corner.

Beginning May 7, 2025, the federal government will require you to present a REAL ID compliant driver's license or ID card, or another federally approved form of ID, in order to board a domestic flight or enter a secure federal facility or military base (some military bases may already require REAL ID or a federally approved form of ID*).

Since REAL ID is optional in Virginia, you may not need one if you already have another federally accepted form of ID, like a valid U.S. passport or military ID, or don’t travel by plane. However, if you do want one, we encourage you to apply as soon as possible.

Click here for link to VA DMV<https://www.dmv.virginia.gov/licenses-ids/real-id>

Required - Property Validation - Deadline April 3rd
The property validation period is now open through Thursday, April 3. Lab employees are responsible for verifying the barcode/tag number, serial number and the location of their DOE-issued property as shown in the lab’s records.
The Property Management team will audit this information by performing an inventory via in-person checks, locating the property on the lab’s internal network, checking calibration records, and receiving photos of equipment that has been loaned to outside organizations.
Click here for more information<https://www.jlab.org/memo/required-property-validation-deadline-april-3>

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