[Eicpp_personnel] [EXTERNAL] CD-3a Director’s Review Preparation Update

[Petrone, Alyssa]

Dear EIC CD-3A Director’s Review Speakers and Contributors:

Please read below for important updates.

The page turns for the plenary talks tomorrow, Thursday, 9/21 are CANCELED. Plenary speakers can post their outlines on the prep site plenary list<https://urldefense.proofpoint.com/v2/url?u=https-3A__brookhavenlab.sharepoint.com_sites_eRHIC_cd3aprep_Lists_Presentation-2520Approval-2520upload-2520draft-2520talks-2520here-2520-2520cha_AllItems.aspx&d=DwIF-g&c=CJqEzB1piLOyyvZjb8YUQw&r=uK_3Qf5tKZZEUDDNNCwBIhq8Jz3Rc0zFKZyZkZehvTc&m=8XcSAcdxdVnQQHuCb4nkcmsBJnvbQbuH4nsslAFB89qCMNA7WSf_SKv1el5jWJJD&s=AEq1UM_zSGnA1vKFggxzznm8oU9y6jN5p6K8J_XYeRE&e= > for others to view. The Dry Runs will take place on Sept 26-28. The agenda will follow the review agenda. The latest version (13) is posted on the prep site<https://urldefense.proofpoint.com/v2/url?u=https-3A__brookhavenlab.sharepoint.com_sites_eRHIC_cd3aprep_Shared-2520Documents_Forms_AllItems.aspx&d=DwIF-g&c=CJqEzB1piLOyyvZjb8YUQw&r=uK_3Qf5tKZZEUDDNNCwBIhq8Jz3Rc0zFKZyZkZehvTc&m=8XcSAcdxdVnQQHuCb4nkcmsBJnvbQbuH4nsslAFB89qCMNA7WSf_SKv1el5jWJJD&s=RPQiXsy2ReoXZV_2UFJadqAEoQTMeMmSEh94pk5S0I0&e= > in the Document library. Please have your draft talks posted by Sept 26 to your breakout presentation list and change the status to “Ready for Dry Run.”


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PPT templates are posted on the prep site in the Document Library under Templates<https://urldefense.proofpoint.com/v2/url?u=https-3A__brookhavenlab.sharepoint.com_sites_eRHIC_cd3aprep_Shared-2520Documents_Forms_AllItems.aspx-3Fid-3D-252Fsites-252FeRHIC-252Fcd3aprep-252FShared-2520Documents-252FTemplates-26viewid-3D161c41ba-252D556f-252D4dd4-252Dae14-252D6601f664b9f4&d=DwIF-g&c=CJqEzB1piLOyyvZjb8YUQw&r=uK_3Qf5tKZZEUDDNNCwBIhq8Jz3Rc0zFKZyZkZehvTc&m=8XcSAcdxdVnQQHuCb4nkcmsBJnvbQbuH4nsslAFB89qCMNA7WSf_SKv1el5jWJJD&s=egNNwzx1UpnDmIcbn_41rIM5agKGI_mArs5rPpUFMPQ&e= >.  Please contact your subcommittee POC if you have questions on which template to use or your outline.  Please contact your subcommittee admin support if you need assistance with formatting or posting. All talks should include:

  1.  About me slide
  2.  Outline of topics
  3.  Charge Questions to be addressed
4 – Summary slide at the end.
If you are addressing a specific charge question in the talk please indicate this in the upper right hand corner of the slide.

All draft supporting documents must be posted on the prep site by Sept 24 on the prep site in the Documents Library ->Draft Documents for Posting<https://urldefense.proofpoint.com/v2/url?u=https-3A__brookhavenlab.sharepoint.com_sites_eRHIC_cd3aprep_Shared-2520Documents_Forms_AllItems.aspx-3Fid-3D-252Fsites-252FeRHIC-252Fcd3aprep-252FShared-2520Documents-252FDraft-2520documents-2520for-2520posting-26viewid-3D161c41ba-252D556f-252D4dd4-252Dae14-252D6601f664b9f4&d=DwIF-g&c=CJqEzB1piLOyyvZjb8YUQw&r=uK_3Qf5tKZZEUDDNNCwBIhq8Jz3Rc0zFKZyZkZehvTc&m=8XcSAcdxdVnQQHuCb4nkcmsBJnvbQbuH4nsslAFB89qCMNA7WSf_SKv1el5jWJJD&s=GLaQJmPHQyAUK2Y9IKiMTos17kgNWsSaJDW_JO9jfXk&e= >->appropriate folder.

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Prep Schedule

  *   Sept 18- Speakers post talk outlines: to the prep site
  *   Sept 19- Supporting Document Owners send drafts to Luisella for review
  *   Sept 24- Supporting Document Owners post final draft to the prep site
  *   Sept 19-20- Page Turns
  *   Sept 26- Site and supporting docs are released to the review team
  *   Sept 26-Speakers post draft talks to the prep site
  *   Week of Sept 26- Pre-Review Meeting w/ Committee
  *   Sept 26-28- Dry Runs
  *   Sept 30- Speakers post final draft talks for QA by Luisella to the prep site
  *   Week of October 2 (tentative)-Dress Rehearsals
  *   Oct 3- Presentations are posted on the review site


Points of Contact

  *   Plenary Session – Luisella Lari/ Admin Support- Mary Ellen Thelen
  *   SC1 Accelerator Design & Beam Dynamics- Ferdinand Willeke/Admin Support- Waheeda Galioto
  *   SC2 Accelerator Systems-Kevin Smith/Admin Support-Tammy Dellaiacono
  *   SC3 Detector Systems- Rolf Ent & Elke Aschenauer/Admin Support- Anna Mendez
  *   SC4 Infrastructure- Charlie Folz/Admin Support-Kris Schoefer
  *   SC5 ESHQ- Chuck Schaefer/Admin Support-Michelle Houston
  *   SC6 Cost and Schedule- Cathy Lavelle/Admin Support-Donna Rassner
  *   SC7 Project Management- Luisella Lari/Admin Support-Mary Ellen Thelen
  *   Answers to Questions- Jim Fast/Admin Support- Sherry Thomas
  *   Review Coordination-Alyssa Petrone
  *   Admin Coordination/Travel/Guest Appts- Mary Ellen Thelen
  *   Guest Experience- Dana Macciola
  *   IT/SharePoint- Andrew Ferguson


Thanks,
Alyssa

Alyssa Petrone
Chief of Staff to the Associate Laboratory Director/Project Director
Electron-Ion Collider
Office: 631.344.7735
apetrone at bnl.gov<mailto:apetrone at bnl.gov>
https://urldefense.proofpoint.com/v2/url?u=https-3A__www.bnl.gov_ec_&d=DwIF-g&c=CJqEzB1piLOyyvZjb8YUQw&r=uK_3Qf5tKZZEUDDNNCwBIhq8Jz3Rc0zFKZyZkZehvTc&m=8XcSAcdxdVnQQHuCb4nkcmsBJnvbQbuH4nsslAFB89qCMNA7WSf_SKv1el5jWJJD&s=_pSv5ZYhj47piZs_hGTvBkVQa8tKzZOQgVphhxwrTL4&e= 
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