[Eicpp_personnel] [EXTERNAL] Re: CD-3a Director’s Review Preparation Update #2

Fri Sep 29 15:52:31 EDT 2023

Hi,

The foot line is different from the previous template:

in the new guide
[cid:1c1242ad-b4dd-48d9-b4ff-b9e579d4c6a1]

in previous template
[cid:9000b4cc-6758-4142-9002-8d024cb27054]

Could you please verify whether the change should be implemented across all slides?

Best,
Derong
________________________________
From: Lavelle, Cathleen B <lavellec at bnl.gov>
Sent: Friday, September 29, 2023 2:09 PM
To: Petrone, Alyssa <apetrone at bnl.gov>; EIC Directorate <EICDirectorate at bnl.gov>; EIC Personnel <EICPersonnel at bnl.gov>; eicpp_admin at jlab.org <eicpp_admin at jlab.org>; eicpp_directorate at jlab.org <eicpp_directorate at jlab.org>; eicpp_personnel at jlab.org <eicpp_personnel at jlab.org>
Subject: RE: CD-3a Director’s Review Preparation Update #2

Sent on behalf of Luisella Lari and Cathy Lavelle:

To Director Review Speakers and Contributors:

We have further detailed the final deadlines for the CD-3a Presentations.  Please adhere to the Revised Remaining Prep schedule below:

Revised Remaining Prep Schedule

  *   Sept 29- Pre-Review Meeting w/ Committee/EMT/POCs
  *   Sept 26-October 2- Dry Runs
  *   Sept 30-Breakout Speakers post final draft talks for QA by Luisella to the prep site by 5pm
  *   October 1- Plenary Speaker post final draft talks for QA by Luisella to the prep site by 5pm
  *   Plenary Dry Run October 2
  *   Week of October 2 (tentative)-Dress Rehearsals
  *   Oct 3- Presentations are posted on the review site.  Presentations will be posted to the Review site starting noon on Tuesday, Oct 3

In addition, based on the dry run sessions to date, there are a few template related standards we would like all speakers to implement in the slide presentations.  These changes should be made in the presentations  before the posting deadlines.

Attached is the slide format to use as a guide for the title slide,  About Me, charge questions and a Summary slide (see attached example).

  1.  Title Slide  - use attached example for consistency
  2.  About Me slide  - use attached example for consistency
  3.  Charge question slide  - grey out charge questions not applicable
  4.  Page numbers should be included
  5.  Summary Slide is required.
  6.  For consistency presentations should use CD-3A.

The POCs for each Subcommittee are responsible to check the content before final posting.

Please work with your session administrators  to coordinate performing a QA of the slides before marking them as “ready to post” to the review site. “

From: Petrone, Alyssa <apetrone at bnl.gov>
Sent: Thursday, September 28, 2023 2:19 PM
To: EIC Directorate <EICDirectorate at bnl.gov>; EIC Personnel <EICPersonnel at bnl.gov>; eicpp_admin at jlab.org; eicpp_directorate at jlab.org; eicpp_personnel at jlab.org
Subject: CD-3a Director’s Review Preparation Update
Importance: High

Dear EIC CD-3A Director’s Review Speakers and Contributors:

The review site<https://urldefense.proofpoint.com/v2/url?u=https-3A__brookhavenlab.sharepoint.com_sites_EICCD-2D3ALongLeadProcurementDirectorsReview_SitePages_HomePage.aspx&d=DwIF-g&c=CJqEzB1piLOyyvZjb8YUQw&r=uK_3Qf5tKZZEUDDNNCwBIhq8Jz3Rc0zFKZyZkZehvTc&m=LF4w-MTCzK20O2NtpPGcr_eRrYRfMgyLd576xSrgPkoC6KVW3Xm38DKvc2VX5zfU&s=p0Dccwf5s9cKKbQ6e25YFiGsCeJUgz-nwDHPz_GOySk&e= > was released to the review committee on Tuesday night. Thanks for your hard work on preparing the supporting documents for posting. This week, Dry Runs continue for the breakouts and will end on Monday with the Dry Run for the Plenary Session. Attached are both Dry Run agendas. When your final revisions are complete, please post your presentations to the prep site<https://urldefense.proofpoint.com/v2/url?u=https-3A__brookhavenlab.sharepoint.com_sites_eRHIC_cd3aprep&d=DwIF-g&c=CJqEzB1piLOyyvZjb8YUQw&r=uK_3Qf5tKZZEUDDNNCwBIhq8Jz3Rc0zFKZyZkZehvTc&m=LF4w-MTCzK20O2NtpPGcr_eRrYRfMgyLd576xSrgPkoC6KVW3Xm38DKvc2VX5zfU&s=GB9TB3rt6tmCkVvxNagQNCREqXy2Q-QUd9kcImPIY8I&e= > and change the status to “Final Changes Complete.” The EMT and POCs will meet with the committee tomorrow for a pre-meeting to debrief them on review logistics and documentation.

An optional tour of IR02, 1005S, and STAR is being planned for the review committee on the afternoon of October 12th. The tours will be led by Joe Tuozzolo and Elke Aschenauer. If you are a new employee or have never been to the locations and are interested in joining, please reach out to me and we will try to accommodate for you to join.

Remaining Prep Schedule

  *   Sept 29- Pre-Review Meeting w/ Committee/EMT/POCs
  *   Sept 26-October 2- Dry Runs
  *   Sept 30-Breakout Speakers post final draft talks for QA by Luisella to the prep site
  *   October 2- Plenary Speaker post final draft talks for QA by Luisella to the prep site
  *   Week of October 2 (tentative)-Dress Rehearsals
  *   Oct 3- Presentations are posted on the review site

Points of Contact

  *   Plenary Session – Luisella Lari/ Admin Support- Mary Ellen Thelen
  *   SC1 Accelerator Design & Beam Dynamics- Ferdinand Willeke/Admin Support- Waheeda Galioto
  *   SC2 Accelerator Systems-Kevin Smith/Admin Support-Tammy Dellaiacono
  *   SC3 Detector Systems- Rolf Ent & Elke Aschenauer/Admin Support- Anna Mendez
  *   SC4 Infrastructure- Charlie Folz/Admin Support-Kris Schoefer
  *   SC5 ESHQ- Chuck Schaefer/Admin Support-Michelle Houston
  *   SC6 Cost and Schedule- Cathy Lavelle/Admin Support-Donna Rassner
  *   SC7 Project Management- Luisella Lari/Admin Support-Mary Ellen Thelen
  *   Answers to Questions- Jim Fast/Admin Support- Sherry Thomas
  *   Review Coordination-Alyssa Petrone
  *   Admin Coordination/Travel/Guest Appts- Mary Ellen Thelen
  *   Guest Experience- Dana Macciola
  *   IT/SharePoint- Andrew Ferguson

Please reach out with any questions.

Thanks,

Alyssa

Alyssa Petrone
Chief of Staff to the Associate Laboratory Director/Project Director

Electron-Ion Collider
Office: 631.344.7735
apetrone at bnl.gov<mailto:apetrone at bnl.gov>

https://urldefense.proofpoint.com/v2/url?u=https-3A__www.bnl.gov_ec_&d=DwIF-g&c=CJqEzB1piLOyyvZjb8YUQw&r=uK_3Qf5tKZZEUDDNNCwBIhq8Jz3Rc0zFKZyZkZehvTc&m=LF4w-MTCzK20O2NtpPGcr_eRrYRfMgyLd576xSrgPkoC6KVW3Xm38DKvc2VX5zfU&s=g6VUnDdxfjggJEKhT-OLjZtY8F20VsrgmwA6J_lMr7I&e= 
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