[Eng-div] LOTO Tag Changes and Conduct of Installation in the Halls

[Will Oren]

Folks,
   There are two important safety topics I need to review with you and 
have you act upon.

**1)  LOTO: Admin and Personal (Danger) Lockout Tag Changes* *

The newest version of the Danger and the Administrative LOTO tags are now
available through the stockroom. The supply of 1000 that was in free 
stock has been
exhausted so another 1000 have been ordered and should be on site 
somewhere around November 9-10.
The goal is for each group to sweep their areas of
responsibility and change out _*all*_ tags of active lockout/tagouts 
with the
newest style tags. The newest style tags do have slight changes, which 
were a
result of the 2009 LOTO audit, and it is important that every tag get 
replaced;
even those in your LOTO supply areas.

When the tags in free stock run out, then individuals will have to place 
their
own order through the stockroom. The stockroom can order tags that have 
either
metal grommets or plastic grommets for use in sensitive areas.
The part numbers for the tags with metal grommets will be:
610050020        (Danger Tag)
610050030        (Admin. Tag)

The part numbers for the tags with plastic grommets will be:

610050040   (Danger Tag)
610050050   (Admin. Tag)

As Engineering DSO I want to be sure that we take the time to thoroughly 
sweep our areas of the old tags.  I know that many of you have already 
started this process; thank you.  However, I want to be sure that 
everyone takes time out from their normal duties to perform this sweep.  
So, I want each work group to designate the afternoon of Wednesday, 
November 4 as a time to do this sweep to the extent possible.  (doing it 
ahead of time is of course ok).  When your group finishes its sweep, 
designate one person to report the results, what problems you had such 
as you couldn't get into the tunnel to exchange tags, you ran out of 
tags and couldn't get through Bldg XX, etc. to John Kelly at X7531 or 
email jkelly at jlab.org.  I realize that we may need to do this sweep in 
stages since we are out of tags but I want to at least keep track of 
what has been done.  In your walks I'm sure you will encounter other 
peoples' tags that need to be changed out.  Of course that is their 
responsibility but letting them know that you have found an old tag 
would be the neighborly thing to do if you believe they may have missed it.

Thanks for your attention to this matter

**2) Experimental Hall Access for work**;

Recently there have been questions about accessing the Experimental 
Halls for repairs and maintenance after an experiment has been staged 
and is in its scheduled running time.  Currently if you are going to 
access one of the Halls under controlled access you must have read and 
signed the COO, RSAD and ESAD documentation specific to that experiment 
(these are available in the counting house or here:  Hall A: 
http://hallaweb.jlab.org/, go to "Current Experiment" and click on the 
experiment number, under that go to "Run Information" and click, you 
will find the documents on that page,   Hall B: 
http://www.jlab.org/Hall-B/, go to "Current Run Information" and look 
for these documents,  Hall C: http://www.jlab.org/Hall-C/,  go to 
"Current Run Information" section and you'll find the documents) , or 
you must be escorted by a Hall representative who has read this 
documentation and signed it.  If the Hall is in restricted access you 
may enter the hall unescorted if you have the usually required 
training.  (i.e. General RWP, Hall Specific training, etc.)   Of course 
all work must be coordinated through the appropriate Hall Work 
Coordinator and have an ATLis or Hall List entry to cover the job.

Also, just today a "Conduct of Installation" was introduced for the 
installation of Qweak in Hall C.  It is located here: 
http://www.jlab.org/Hall-C/, under "Upcoming Run and Installation 
Information".  If you are accessing Hall C during this installation you 
must have read and signed this document.  It is located in the Counting 
House or MCC.  We should anticipate similar documents in the future for 
installations in all the Halls with a requirement to sign it yearly, 
like the General Access RWP.  So stay tuned for information on that 
procedure.

Again thanks for you attention to this matter.

*Finally*, congratulations are in order for everyone.  In case you 
didn't know, the lab ended FY'09 with a DART (Days Away, Restricted or 
Transferred) rate of 0.  Only one other lab has ever done this, (Ames 
Research for 2 years straight) and it is a credit to your care in 
planning and executing your work that makes this possible.  Great Job! 
and keep it up.  You help make both the Engineering Division and the Lab 
look good but more importantly a safe place to work.

Thanks again,

Will Oren

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