[Eng-div] Reminder: Property Custodian: Complete Property Validation & Refresher Training by April 15

[Gayle Coleman]

*Reminder: * Please complete your property validation and refresher 
training by April 15th.
Thank you to those who have already completed this!

Subject:
[All_staff] Property Custodian: Complete Property Validation & Refresher 
Training by April 15
From:
deborah magaldi <magaldi at jlab.org>
Date:
Mon, 05 Apr 2010 10:43:10 -0400

To:
all_staff at jlab.org


1.  Jefferson Lab's 2010 property validation process began April 1 and 
runs through April 15. During this period, all property custodians must 
complete a property validation for all items on their property list. 
Nearly every staff member is a property custodian. A property custodian 
may have one item or more than 100 assigned to him or her. For instance, 
if you have a JLab computer, you are a property custodian.

During the annual validation period, each custodian must "validate" all 
of the items on his or her inventory list. Like last year, custodians 
will be asked to state the general condition of their assigned property: 
"good," "fair" or "poor." Guidance for determining property condition is 
provided on your property validation webpage.

--To pull down your property list, access the Property Validation 
utility from: https://mis.jlab.org/mis/apps/index.cfm?app_id=149

--Or visit your property validation page from the JLab Insight page: 
https://misportal.jlab.org/InsightWebProject/login.jsp .  Look for the 
Property Validation link in the Personal Information block on the left 
side of your Insight Front Page.
 

2.  Also during this time, all property custodians must take the 
Property Custodian Refresher GEN 150 training (about 5 minutes).  The 
training can be accessed directly from this link: 
http://www.jlab.org/div_dept/train/prop_cust_refresher/

Or you may go to the web-based training page: 
http://www.jlab.org/div_dept/train/webbasedtraining.html .  Click on 
Property Custodian Refresher to access the training.


3.   *_Report Lost, Misplaced Property_*

The Property Policy Manual Section 3.16 states: If property cannot be 
located during the validation, custodians must report the missing 
property (including: borrowed, user owned and property in the possession 
of subcontractors) to the Jefferson Lab Property Officer by email 
(tbriggs at jlab.org).


Immediately following this initial notification, the custodian must 
initiate a Jefferson Lab Missing Item Report (available on the Property 
Management webpage at:  http://www.jlab.org/fm/property/ ) and then 
route the report through their Division Management.

Division Management shall investigate the loss and include the following 
elements in the report:
--Why property cannot be located
--Actions taken to locate property
--Actions to prevent recurrence of loss.

The Missing Item Report with Division Management comments must then be 
forwarded to:
Jefferson Lab Property Manager
Mail Stop 28G
Fax 269-5835
tbriggs at jlab.org
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